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A meeting of Council will be held Monday April 28, 2014 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
ORDER OF BUSINESS
1. CALL OF COUNCIL TO ORDER
2. ADOPTION OF AGENDA
THAT the content of the Council Agenda for April 28th, 2014 be adopted as presented.
3. DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200)
4. a) ADOPTION OF MINUTES, for the regular meeting of Council held April 14th, 2014. (errors & omissions)
b) BUSINESS ARISING FROM THE PREVIOUS MINUTES
5. COMMUNITY ANNOUNCEMENTS
7. CONSENT AGENDA
General Consent Items
Breaking Down Barriers re: Breaking Down Barriers Recognition Awards
Received for Information
Board of Funeral Services, Office of the Registrar re: Celebrating 100 Years and request for proclamation of May 4 – 11, 2014 as “Funeral Professionals Week”. (Response from Office of the Mayor attached)
Received for Information
8. MOVE INTO COMMITTEE OF THE WHOLE (Staff Reports/By-laws if deemed expedient)
9. REPORTS/MINUTES OF COMMITTEES/BOARDS
THAT the Collingwood Downtown BIA Board of Management minutes of March 26, 2014 be hereby received.
10. STAFF REPORTS
FFP2014-01 Award of Light Vehicle Tenders
RECOMMENDING THAT Council award Tender No. PW2014-07 for the supply and delivery of four (4) Chevrolet Silverado Four Wheel Drive Pick-up Trucks to Mike Jackson GM for the total purchase price of $101,964.00 plus applicable taxes;
AND THAT Council award Tender No. IT2014-01 for the supply and delivery of one (1) Dodge Grand Caravan to Blue Mountain Chrysler for the purchase price of $20,643.10 plus applicable taxes.
PW2014-08 Collingwood Enterprise License Agreement for ESRI GIS Software
RECOMMENDING THAT Council receive Staff Report PW2014-08 entitled “Collingwood Enterprise License Agreement for ESRI GIS Software”,
AND THAT Council approve the three (3) year Enterprise License Agreement for ESRI GIS software at an annual cost of $28,000.00 per year;
AND THAT Council authorizes staff to sign the necessary documents to enter into the three (3) Year License Agreement.
PW2014-09 Award of Collingwood Transit Operation and Maintenance Contract
RECOMMENDING THAT Council receives staff report PW2014-09 to Award the Contract to Operate and Maintain Transit Services within The Town of Collingwood as well as The Collingwood Wasaga Bach Link;
AND THAT Council awards Part “A” - The Operation and Maintenance of The Town of Collingwood Transit System to Sinton Landmark for the submitted five (5) year contract value of $4,923,640.06;
AND THAT Council awards Part “B” The Operation and Maintenance of The Collingwood Wasaga Beach Link to Sinton Landmark for the submitted five (5) year contract value of $1,044,219.44;
AND THAT Council authorizes the Mayor and staff to sign all necessary documents to execute the contract.
PW2014-11 Professional Services Agreement with Ducks Unlimited for LSGBCUF - Sandford Fleming SWMM Pond Retrofit Project
RECOMMENDING THAT Council receive Staff Report PW2014-11 entitled “Professional Services Agreement with Ducks Unlimited as part of the Sandford Fleming SWMM Pond Retrofit Project”;
AND THAT Council authorizes Staff and the Mayor to sign all necessary documents to execute the services agreement.
T2014-08 Raglan Street Improvement Project
RECOMMENDING THAT Council receive Staff Report T2014-08, and enact an authorizing by-law to establish the Sanitary Sewer Servicing Charge for lands abutting Raglan Street from Hume Street to the Poplar Sideroad and the Water Servicing Charge for a portion of the lands on the same route.
THAT By-law No. 2014-032, being a by-law respecting water servicing and sanitary sewer servicing for lands abutting Raglan Street and Hume Street and imposing charges related thereto, be enacted and passed this 28th day of April, 2014.
T2014-09 Award RFP T2014-01 Corporate Banking Services
RECOMMENDING THAT Council award RFP T2014-01, Corporate Banking Services for the Town of Collingwood and the Collingwood Public Utilities Services Board to National Bank of Canada and their Merchant Card Services partner Global Payments for a term of five (5) years commencing July 11, 2014;
AND THAT the Mayor and Treasurer are authorized to execute the agreements necessary to transition to the new service provider.
P2014-15 Site Remediation Agreement Admiral Collingwood Place (ACDC) and Admiral’s Village (AVI)
RECOMMENDING THAT Council consider the following two options regarding the requests for extensions to the term specified in the existing Site Remediation Agreement with ACDC and AVI:
1. Not grant the requests for extensions; or,
2. Grant the requests for an extension (with a timeframe to be specified by Council) with the following conditions:
a) That the land owners provide the Town with a general comprehensive liability insurance policy in the amount of $10,000,000.00 in a form satisfactory to the Town, indemnifying the Town from any potential liability which may exist if the lands remain in their current condition for another year;
b) That the land owners provide the Town with a letter of credit in a form and in an amount satisfactory to the Town and to keep the said letter of credit in full force and effect and pay all premiums until either the works outlined in the Site Remediation Agreement are completed, or the Town draws on the letter to the extent necessary to complete any outstanding works.
P2014-18 Authorization By-law to execute a Site Plan Control Agreement; 55 Mountain Road
RECOMMENDING THAT Council enacts and passes an Authorization By-law to execute a Site Plan Control Agreement for a commercial development (55 Mountain Road).
THAT By-law No. 2014-033, being a by-law to authorize the execution of a Site Plan Control Agreement for property municipally addressed as 55 Mountain Road, Collingwood between RioCan Holdings (Collingwood) Inc., Bank of Montreal, the Corporation of the Town of Collingwood, Collus PowerStream Corp., and Collingwood Public Utilities Service Board, be enacted and passed this 28th day of April, 2014.
THAT this Council proceeds in camera in order to address a matter pertaining to:
security of the property of the municipality or local board;
advice that is subject to solicitor/client privilege, including communications necessary for that purpose;
Items for Discussion: a) Pipeline update
THAT By-law No. 2014-034, being a by-law to repeal By-law No. 2013-066, a by-law to authorize the sale of a 7.57 acre parcel of land located at the Collingwood Regional Airport, be enacted and passed this 28th day of April, 2014.
13. NOTICE OF MOTION
THAT Council approve the allocation of up to $50,000 for the 2014 Elvis Festival to ensure a successful and well-promoted event.
14. OLD or DEFERRED BUSINESS
15. OTHER BUSINESS
16. CONFIRMATORY BY-LAW
THAT By-law No. 2014-035, being a by-law to confirm the proceedings of the regular meeting of Council held April 28th, 2014, be enacted and passed this 28th day of April, 2014.