April 28, 2014 Council Minutes

 
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A meeting of Council was held Monday April 28, 2014 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:
Mayor Cooper 
Deputy Mayor Lloyd 
Councillor Edwards
Councillor Lloyd (regrets)
Councillor Chadwick
Councillor Hull 
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:
John Brown, CAO
Sara Almas, Clerk
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services 
Peter Dunbar, Interim Director of Parks, Recreation and Culture 
Brian MacDonald, Director of Public Works and Engineering Services
Larry Irwin, Director of IT Services
Jennett Mays, Communications Officer
 
ADOPTION OF AGENDA
No. 158 Moved by Deputy Mayor Lloyd
            Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for April 28th, 2014 be adopted as amended:
- removing in-camera matter
- replacing Schedule ‘A’ of By-law No. 2014-032
 
CARRIED 
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200) - Nil
 
ADOPTION OF MINUTES
No. 159 Moved by Councillor Edwards
             Seconded by Deputy Mayor Lloyd
 
THAT the minutes of the regular meeting of Council held April 14th, 2014, be approved as presented. 
 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES - Nil
 
COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events.
DEPUTATION - Nil
 
CONSENT AGENDA
No. 160 Moved by Councillor Cunningham
             Seconded by Deputy Mayor Lloyd
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
 
General Consent Items
A.1
Breaking Down Barriers re: Breaking Down Barriers Recognition Awards
Received for Information
A.2
Board of Funeral Services, Office of the Registrar re: Celebrating 100 Years and request for proclamation of May 4 – 11, 2014 as “Funeral Professionals Week”. (Response from Office of the Mayor attached)
Received for Information
 
CARRIED
 
REPORTS/MINUTES OF COMMITTEES/BOARDS
No. 161 Moved by Councillor Chadwick
            Seconded by Councillor Cunningham
 
THAT the Collingwood Downtown BIA Board of Management minutes of March 26, 2014 be hereby received.
 
CARRIED
 
STAFF REPORTS
No. 162 Moved by Deputy Mayor Lloyd 
  Seconded by Councillor Hull
 
COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards
x
 
K. Lloyd (absent)
 
 
Chadwick
x
 
Hull
x
 
West
x
 
Cunningham
x
 
Gardhouse
 
x
TOTAL
7
1
THAT Staff Report P2014-15, entitled Site Remediation Agreement: Admiral Collingwood Place (ACDC) and Admiral’s Village (AVI), be received.
 
Moved by Deputy Mayor Lloyd
Seconded by Councillor Cunningham
 
THAT the matter regarding the Site Remediation Agreement for Admiral Collingwood Place (ACDC) and Admiral’s Village (AVI) be deferred to the regular Council meeting of May 12, 2014. 
 
CARRIED (recorded vote)
 
*Staff will provide an update on other properties currently under transition throughout Collingwood. 
 
FFP2014-01 Award of Light Vehicle Tenders
No. 163 Moved by Deputy Mayor Lloyd
            Seconded by Councillor Edwards
 
THAT Staff Report FFP2014-01, recommending Council award Tender No. PW2014-07 for the supply and delivery of four (4) Chevrolet Silverado Four Wheel Drive Pick-up Trucks to Mike Jackson GM for the total purchase price of $101,964.00 plus applicable taxes; be approved.
 
CARRIED
 
No. 164 Moved by Deputy Mayor Lloyd
             Seconded by Councillor Edwards
 
THAT Council award Tender No. IT2014-01 for the supply and delivery of one (1) Dodge Grand Caravan to Blue Mountain Chrysler for the purchase price of $20,643.10 plus applicable taxes; be approved.
 
Moved by Councillor Hull
Seconded by Councillor Chadwick
 
THAT the award of Tender No. IT2014-01 be deferred to May 5, 2014.
 
DEFEATED
 
No. 164 Moved by Deputy Mayor Lloyd
            Seconded by Councillor Edwards
 
THAT Council award Tender No. IT2014-01 for the supply and delivery of one (1) Dodge Grand Caravan to Blue Mountain Chrysler for the purchase price of $20,643.10 plus applicable taxes; be approved.
 
CARRIED
 
PW2014-08 Collingwood Enterprise License Agreement for ESRI GIS Software
No. 165 Moved by Councillor Hull
             Seconded by Councillor West 
 
THAT Council receive Staff Report PW2014-08 entitled “Collingwood Enterprise License Agreement for ESRI GIS Software”, 
 
AND THAT Council approve the three (3) year Enterprise License Agreement for ESRI GIS software at an annual cost of $28,000.00 per year;
 
AND THAT Council authorize staff to sign the necessary documents to enter into a three (3) Year License Agreement.
 
CARRIED
 
PW2014-09    Award of Collingwood Transit Operation and Maintenance Contract
No. 166 Moved by Deputy Mayor Lloyd
             Seconded by Councillor Hull
 
THAT Council receive staff report PW2014-09 to Award the Contract to Operate and Maintain Transit Services within The Town of Collingwood as well as The Collingwood Wasaga Bach Link;
 
AND THAT Council awards Part “A” - The Operation and Maintenance of The Town of Collingwood Transit System to Sinton Landmark for the submitted five (5) year contract value of $4,923,640.06;  
 
AND THAT Council awards Part “B” The Operation and Maintenance of The Collingwood Wasaga Beach Link to Sinton Landmark for the submitted five (5) year contract value of $1,044,219.44;
 
AND THAT Council authorizes the Mayor and staff to sign all necessary documents to execute the contract.
 
CARRIED
 
PW2014-11 Professional Services Agreement with Ducks Unlimited for LSGBCUF - Sandford Fleming SWMM Pond Retrofit Project
No. 167 Moved by Councillor West
             Seconded by Councillor Gardhouse
 
THAT Council receive Staff Report PW2014-11 entitled “Professional Services Agreement with Ducks Unlimited as part of the Sandford Fleming SWMM Pond Retrofit Project”;
 
AND THAT Council authorize Staff and the Mayor to sign all necessary documents to execute the services agreement.
 
CARRIED
 
T2014-08 Raglan Street Improvement Project
No. 168 Moved by Deputy Mayor Lloyd
            Seconded by Councillor Edwards
 
THAT Council receive Staff Report T2014-08, and enact an authorizing by-law to establish the Sanitary Sewer Servicing Charge for lands abutting Raglan Street from Hume Street to the Poplar Sideroad and the Water Servicing Charge for a portion of the lands on the same route.
 
CARRIED
 
No. 169 Moved by Deputy Mayor Lloyd
             Seconded by Councillor Edwards
 
THAT By-law No. 2014-032, being a by-law respecting water servicing and sanitary sewer servicing for lands abutting Raglan Street and Hume Street and imposing charges related thereto, be enacted and passed this 28th day of April, 2014.
 
CARRIED
 
T2014-09 Award RFP T2014-01 Corporate Banking Services
No. 170 Moved by Councillor Cunningham
             Seconded by Deputy Mayor Lloyd
 
THAT Staff Report T2014-09, recommending Council award RFP T2014-01, Corporate Banking Services for the Town of Collingwood and the Collingwood Public Utilities Services Board to National Bank of Canada and their Merchant Card Services partner Global Payments for a term of five (5) years commencing July 11, 2014, be approved;
 
AND THAT Council authorize the Mayor and Treasurer to execute the agreements necessary to transition to the new service provider.
 
CARRIED
 
P2014-18 Authorization By-law to execute a Site Plan Control Agreement; 55 Mountain Road
No. 171 Moved by Councillor Gardhouse
             Seconded by Councillor West
 
THAT Staff Report P2014-18, recommending Council enact and pass an Authorization By-law to execute a Site Plan Control Agreement for a commercial development on property municipally addressed as 55 Mountain Road.
 
CARRIED
 
No. 172 Moved by Councillor Gardhouse
            Seconded by Councillor West
 
THAT By-law No. 2014-033, being a by-law to authorize the execution of a Site Plan Control Agreement for property municipally addressed as 55 Mountain Road, Collingwood between RioCan Holdings (Collingwood) Inc., Bank of Montreal, the Corporation of the Town of Collingwood, Collus PowerStream Corp., and Collingwood Public Utilities Service Board, be enacted and passed this 28th day of April, 2014.
 
CARRIED
 
BY-LAWS 
No. 173 Moved by Councillor Edwards 
             Seconded by Deputy Mayor Lloyd
 
THAT By-law No. 2014-034, being a by-law to repeal By-law No. 2013-066, a by-law to authorize the sale of a 7.57 acre parcel of land located at the Collingwood Regional Airport, be enacted and passed this 28th day of April, 2014.
 
CARRIED
 
NOTICE OF MOTION
Councillor Chadwick withdrew the notice of motion with respect to additional funding for the Elvis Festival pending further discussion with the Board to ensure a successful and well-promoted event.
 
OLD or DEFERRED BUSINESS - Nil
 
OTHER BUSINESS
  • Thank you to those that participated in the Earth Day clean-up at Harbourview Park.
  • Mayor Cooper along with Mayors will be attending Queen’s Park along with Mayor Patterson and Mayor Ferguson to discuss funding cuts to the Collingwood General and Marine Hospital and will update Council at a future meeting. 
CONFIRMATORY BY-LAW
No. 174 Moved by Councillor Cunningham
             Seconded by Councillor Chadwick
 
THAT By-law No. 2014-035, being a by-law to confirm the proceedings of the regular meeting of Council held April 28th, 2014, be enacted and passed this 28th day of April, 2014. 
 
CARRIED
 
ADJOURNMENT
Moved by Councillor Cunningham
 
THAT the meeting of Council be hereby adjourned at 6:02pm. 
 
CARRIED
 
_____________________________
MAYOR
 
 
_____________________________
CLERK
No. of Pages: 
5pages
AttachmentSize
Apr 28_14 Council Minutes.pdf878.66 KB