May 26, 2014 Council Agenda

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A meeting of Council will be held Monday May 26, 2014 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
 
ORDER OF BUSINESS
                                            
1.  CALL OF COUNCIL TO ORDER
 
2.  ADOPTION OF AGENDA
  • THAT the content of the Council Agenda for May 26th, 2014 be adopted as presented.
3.  DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200)
                       
4.  a) ADOPTION OF MINUTES, for the regular meeting of Council held May 12th, 2014. (errors & omissions)
     b) BUSINESS ARISING FROM THE PREVIOUS MINUTES
 
5. COMMUNITY ANNOUNCEMENTS
 
6. DEPUTATION
 
7.  CONSENT AGENDA
General Consent Items
A.1
T. Stadt re: Request for Proclamation of the month of May as Ehlers-Danlos Syndrome (EDS) Awareness Month. (Response from Office of the Mayor attached) 
Received for Information
A.2
Maj. Gen. Rohmer re: parking on Callary Crescent 
(Motion prepared to refer to Public Works)
Direction Required
A.3
S. Assaff (Charis Developments) re: Admiral Site Remediation Agreement 
Received for Information
A.4
M. Lewin (Better Together Collingwood) re: Admiral Developments Site Remediation 
Received for Information
A.5
S. Christie (on behalf of Admiral’s Village Inc.) re: Admiral Site Remediation Agreement (Letters of May 22nd and May 10th , 2014 attached) 
Received for Information
 
8. MOVE INTO COMMITTEE OF THE WHOLE (Staff Reports/By-laws if deemed expedient)           
 
9.  REPORTS/MINUTES OF COMMITTEES/BOARDS
 
THAT the following minutes be hereby received:
  • Collingwood Downtown BIA Board of Management minutes, April 23, 2014 
  • Collingwood Public Utilities Services Board minutes March 6, 2014 
  • Parks, Recreation & Culture Advisory Committee minutes, April 16, 2014 
10.  STAFF REPORTS
 
FFP2014-02    Town Hall and Annex Roof Replacements 
 
            RECOMMENDING THAT Council award the roof replacement contract pursuant to RFQ No. FFP2014-02 to D.J. Peat Roofing and Sheet             Metal Ltd. at the total cost of $175,967.00 plus applicable taxes.
 
FFP2014-03    Business Development Centre Renovations 
 
            RECOMMENDING THAT Council award the Business Development Centre Renovations pursuant to RFQ No. FFP2014-01 to Garbutt               Construction for the total cost of $57,849.77 plus applicable taxes.
 
P2014-23         Corner of Poplar Sideroad and Saunders Street 
 
            RECOMMENDING THAT Council enact and pass Part Lot Control Exemption By-law No. 2014-45 in order to create two single detached             lots with lot frontage on Saunders Street.
 
  • THAT By-law No. 2014-045, being a by-law being a by-law to exempt a portion of land from the Part Lot Control provisions of the Planning Act, be enacted and passed this 26th day of May, 2014. 
P2014-24         Part Lot Control Exemption By-law No. 2014-046; Pretty River Estates – Delpark Homes 
 
RECOMMENDING THAT Council enact and pass Part Lot Control Exemption By-law No. 2014-046 to allow for 8 semi-detached dwelling units to be created on 4 existing lots within Registered Plan 51M-945.
 
  • THAT By-law No. 2014-046, being a by-law to exempt a portion of land from the Part Lot Control provisions of the Planning Act, be enacted and passed this 26th day of May, 2014.
T2014-11         2014 BIA Levy 
 
      RECOMMENDING THAT Council receive staff report T2014-11 for information;
 
      AND FURTHER THAT a By-law be passed to provide for the levy and collection of a 2014 special charge against all rateable property in a         business property class in the Collingwood Business Improvement Area in the amount of $412,000, as presented to Council on March 31, 2014.
 
  • THAT By-law No. 2014-047, being a by-law to provide for the levy and collection of sums required by the Collingwood Business Improvement Area for the year 2014, be enacted and passed this 26th day of May, 2014.
T2014-12   2014 Tax Rates 
 
            RECOMMENDING THAT Council receive staff report T2014-12 for information;
 
            AND FURTHER THAT a By-law be enacted to provide for the levy and collection of 2014 tax levies against all rateable property in the                Town of Collingwood. 
 
  • THAT By-law No. 2014-048, being a by-law to set the 2014 transition ratios, the 2014 tax rates and to levy taxes for 2014, be enacted and passed this 26th day of May, 2014.
11. MOTIONS
  • THAT this Council proceeds in camera in order to address a matter pertaining to:
checked a proposed or pending acquisition or disposition of land for municipal or local board purposes;
checked advice that is subject to solicitor/client privilege, including communications necessary for that purpose;
 
Items for Discussion: a) Expropriation matter
 
12. BY-LAWS
  • THAT By-law No. 2014-049, being a by-law to authorize voting by mail, optical scanning vote tabulators and electronic ballot marking equipment for the 2014 Municipal and School Board Election, be enacted and passed this 26th day of May, 2014. (as directed by Council May 12, 2014) 
13. NOTICE OF MOTION
 
  • (Notice to be introduced by Councillor Gardhouse)
WHEREAS the property owners of the Admiral sites are in noncompliance with the current Site Remediation Agreement and recent negotiations with the owners have failed to find agreement within the Planning Report 2014-15 recommendation of the terms of a potential extension;
 
AND FURTHER THAT our Town solicitor has advised that any amendment to the existing agreement is nonbinding unless all parties agree;  
 
THEREFORE BE IT RESOLVED THAT Planning Report 2014-15 recommendation #1 be implemented and enforced thus not extending the existing SRA. 
 
  • (Notice to be introduced by Councillor Edwards)
THAT Council continue with the existing Site Remediation Agreement with ACDC and AVI, but that Council delay Town enforcement of the Agreement as per section 5 until May 31st, 2015, subject to the immediate receipt of the following:
 
i)      each land owner provide the Town with a general comprehensive liability insurance policy in the amount of $10,000,000.00 in a form satisfactory to the Town, indemnifying the Town from any potential liability which may exist if the lands remain in their current condition until the enforcement of the agreement;
 
ii)     each land owner provide the Town with a letter of credit in a form and in an amount satisfactory to the Town and to keep the said letter of credit in full force and effect and pay all premiums to secure the boulevard remediation of the Town owned property adjacent to the subject properties;
 
AND FURTHER THAT Council permit the electrical supply structure be relocated on the ACDC Site.
 
14. OLD or DEFERRED BUSINESS
 
Admiral developments - update and review of developer requests and status of Site Remediation Agreement, Director of Planning Services N. Farrer
 
P2014-15         Site Remediation Agreement; Admiral Collingwood Place (ACDC) and Admiral’s Village (AVI) (deferred from May 12, 2014 – amendment to original motion)
 
  • THAT Council grant the requests for an extension for a period of two years for Admiral Collingwood Development Corporation (“ACDC”) and one year for Admiral’s Village Inc. (“AVI”) to the term specified in the existing Site Remediation Agreement (“SRA”), subject to the following terms to be substantially incorporated into the revised agreement be appropriately executed by the Mayor and Clerk:
a)    That Council authorize the SRA be bifurcated into 2 separate agreements;
 
b)    That each land owner provide the Town with a general comprehensive liability insurance policy in the amount of $10,000,000.00 in a form satisfactory to the Town, indemnifying the Town from any potential liability which may exist if the lands remain in their current condition for the extended term;
 
c)    That each land owner provide the Town with a letter of credit in a form and in an amount satisfactory to the Town and to keep the said letter of credit in full force and effect and pay all premiums to secure the boulevard remediation of the Town owned property adjacent to the subject properties;
 
d)    That Council permit the electrical supply structure be relocated on the ACDC site; and
 
e)    That the owners be required to secure the perimeter of the site including hoarding along the common boundary.
 
15.  OTHER BUSINESS
  • Rural Economic Development Grant Funding Update, Nancy Farrer, Director, Planning Services and Sue Nicholson, General Manager, BIA
16. CONFIRMATORY BY-LAW
  • THAT By-law No. 2014-050, being a by-law to confirm the proceedings of the regular meeting of Council held May 26th, 2014, be enacted and passed this 26th day of May, 2014.
17. ADJOURNMENT  
No. of Pages: 
96pages
AttachmentSize
May_26_14_CouncilAgendaPkg.pdf4.86 MB