May 12, 2014 Council Minutes

 
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A meeting of Council was held Monday May 12, 2014 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:
Mayor Cooper 
Deputy Mayor Lloyd 
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull 
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:
John Brown, CAO
Sara Almas, Clerk
Marjory Leonard, Treasurer (regrets)
Nancy Farrer, Director of Planning Services 
Peter Dunbar, Interim Director of Parks, Recreation and Culture 
Brian MacDonald, Director of Public Works and Engineering Services
Larry Irwin, Director of IT Services
Jennett Mays, Communications Officer
 
ADOPTION OF AGENDA
No. 188 Moved by Deputy Mayor Lloyd
   Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for May 12th, 2014 be adopted as presented.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200) - Nil
 
ADOPTION OF MINUTES
No. 189 Moved by Councillor Edwards
  Seconded by Deputy Mayor Lloyd
 
THAT the minutes of the regular meeting of Council held May 5th, 2014, be approved as presented. 
 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES - Nil
 
COMMUNITY ANNOUNCEMENTS
  • Ontario Business Improvement Area (BIA) Association 2014 Achievement Award
    Sue Nicholson, General Manager, BIA announced the award recently received by Rick and Anke Lex from Ontario Business Improvement Area Association.   They were honoured with the 2014 Achievement Award in the Brick and Mortar category. Rick Lex thanked the Town, BIA, and Arts Community for their ongoing support, and expressed their gratitude in receiving this award. 
     
  • Notice of Information Session on May 17th (Laneway/Walkway Project)
    Doug Snider, Chair of BIA Sub-committee, invited Council and the community to attend an information session on the laneway/walkway project at the laneway located between the Northwood Club and Blue Mountain Music on May 14th, and noted additional information is available on the BIA website.
  • Council reported on various community events they had attended and announced upcoming events. 
DEPUTATION 
  • Curling Club Expansion Project
    Larry Young, Curling Club President, Don Wilson and Bill Hanke presented a detailed report with respect to their Club, expansion project overview, and status of work completed to date, further requesting Councils support to proceed with their current engineer of record, necessary to move forward with an RFP for the construction project.
COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards
x
 
K. Lloyd
x
 
Chadwick
x
 
Hull
x
 
West
x
 
Cunningham
x
 
Gardhouse
x
 
TOTAL
9
0
No. 190 Moved by Councillor Cunningham
   Seconded by deputy Mayor Lloyd
 
BE IT RESOLVED THAT Council waive notice of motion to allow a motion be introduced as requested by the Collingwood Curling Club.
 
CARRIED (recorded vote)
 
 
 
 
 
 
 
 
 
COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards
x
 
K. Lloyd
x
 
Chadwick
x
 
Hull
 
x
West
x
 
Cunningham
x
 
Gardhouse
x
 
TOTAL
8
1
No. 191 Moved by Councillor Cunningham
  Seconded by Councillor Edwards
 
BE IT RESOLVED THAT Council authorize an exemption from the procurement policy to retain the services of the Curling Club engineer of record to complete all the remaining engineering services required for the Town to prepare the necessary “Request for Proposal” package for the Curling Club expansion project. 
 
CARRIED (recorded vote)
 
CONSENT AGENDA
No. 192 Moved by Councillor Lloyd
Seconded by Councillor Edwards
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
 
General Consent Items
A.1
G. Wallace re: Site Remediation Agreement for Admiral Collingwood Place and Admiral’s Village
Received for Information
A.2
M. Mooy re: Site Remediation Agreement for Admiral Collingwood Place and Admiral’s Village
Received for Information
A.3
Central Algoma Joint Disaster Relief Committee re: Request for financial assistance
Direction Required
A.4
Ontario Guild of Town Criers re: Recognition for Ken Templeman’s dedication and past-service as President and Director on the Executive Board
Received for Information
A.5
The College of Physicians and Surgeons of Ontario re: Council Award of the College of Physicians and Surgeons of Ontario. Deadline for nominations: August 22, 2014
Received for Information
A.6
Hon. M. Coteau, Minister, Ministry of Citizenship and Immigration re: Ontario Medal for Good Citizenship. Deadline for nominations: July 17, 2014
Received for Information
 
CARRIED
 
A.3 Central Algoma Joint Disaster Relief Committee re: Request for financial assistance
No. 193 Moved by Councillor Lloyd
  Seconded by Councillor Edwards
 
THAT the Town of Collingwood support the Central Algoma Joint Disaster Relief Committee in its fundraising efforts for disaster relief due to the recent flooding that occurred on September 10, 2013 within the four townships of Township of Macdonald, Meredith & Aberdeen, Township of Laird, Township of Plummer Additional and the Municipality of Huron Shores, by donating an amount of $1000.00 to the disaster relief fund.
 
CARRIED
 
A.4 Council further extended their congratulations to Mr. Ken Templeman, Town Crier, and thanked him for his ongoing dedication and commitment to the Town.
 
STAFF REPORTS
 
P2014-21 Authorization By-law to execute a Site Plan Control Agreement; 1 & 25 Huron Street
No. 194 Moved by Councillor Gardhouse
  Seconded by Councillor West
 
THAT Staff Report P2014-21, recommending Council enact and pass an Authorization By-law to execute a Site Plan Control Agreement for a commercial development (1 & 25 Huron Street), be received.
 
CARRIED
 
COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards
x
 
K. Lloyd
x
 
Chadwick
x
 
Hull
x
 
West
x
 
Cunningham
x
 
Gardhouse
x
 
TOTAL
9
0
No. 195 Moved by Councillor Gardhouse
Seconded by Councillor West
 
THAT By-law No. 2014-039, being a by-law to authorize the execution of a Site Plan Control Agreement between Charis Developments Ltd., The Corporation of the Town of Collingwood and Harbouredge Mortgage Investment Corporation, be enacted and passed this 12th day of May, 2014.
 
CARRIED (recorded vote)
 
P2014-15 Site Remediation Agreement; Admiral Collingwood Place (ACDC) and Admiral’s Village (AVI) 
Municipal Solicitor reviewed the details of the discussions with the developers together and independently since the matter was deferred. Mr. Longo reviewed the request of each party and the recommendations of the report. 
 
Councillor Lloyd provided the below amended motion for Council’s consideration.
 
No. 196 Moved by Councillor Lloyd
  Seconded by Councillor Hull
 
BE IT RESOLVED THAT Council grant the requests for an extension for a period of two years for Admiral Collingwood Development Corporation (“ACDC”) and one year for Admiral’s Village Inc. (“AVI”) to the term specified in the existing Site Remediation Agreement (“SRA”), subject to the following terms to be substantially incorporated into the revised agreement be appropriately executed by the Mayor and Clerk: 
 
a) That Council authorize the SRA be bifurcated into 2 separate agreements;
b) That each land owner provide the Town with a general comprehensive liability insurance policy in the amount of $10,000,000.00 in a form satisfactory to the Town, indemnifying the Town from any potential liability which may exist if the lands remain in their current condition for the extended term;
c) That each land owner provide the Town with a letter of credit in a form and in an amount satisfactory to the Town and to keep the said letter of credit in full force and effect and pay all premiums to secure the boulevard remediation of the Town owned property adjacent to the subject properties; 
d) That Council permit the electrical supply structure be relocated on the ACDC site; and
e) That the owners be required to secure the perimeter of the site including hoarding along the common boundary.
COUNCIL
Yea
Nay
Cooper
 
x
R. Lloyd
 
x
Edwards
x
 
K. Lloyd
 
x
Chadwick
x
 
Hull
x
 
West
x
 
Cunningham
 
x
Gardhouse
x
 
TOTAL
5
4
 
Moved by Councillor West
Seconded by Councillor Chadwick
 
THAT the motion be deferred to the next regular meeting of Council.
 
CARRIED (recorded vote)
 
PRC2014-10 Eddie Bush Memorial Arena Alterations 2014
No. 197 Moved by Councillor Hull
  Seconded by Councillor West
 
THAT Council receive staff report PRC2014-10 and direct staff to proceed with the construction of phase one of the renovation project;
 
AND THAT Council authorize staff to issue a request for proposals (RFP) to retain professional consultants for the preparation of detailed specifications and tender documents required to issue construction tenders for the above noted project.
 
CARRIED
 
C2014-01 Public Nuisance By-law # 2013-021 Amendment; (Cigarette Butt Litter)
COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards
 
x
K. Lloyd
x
 
Chadwick
x
 
Hull
x
 
West
x
 
Cunningham
x
 
Gardhouse
x
 
TOTAL
8
1
 
 
 
No. 198 Moved by Councillor Chadwick
Seconded by Councillor Cunningham 
 
THAT Staff Report C2014-01, recommending Council enact and pass an amendment to Public Nuisance By-law No. 2013-021, revising the definition of litter to specifically include cigarette butts, be received.
 
CARRIED (recorded vote)
 
 
 
 
 
 
COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards
 
x
K. Lloyd
x
 
Chadwick
x
 
Hull
x
 
West
x
 
Cunningham
x
 
Gardhouse
x
 
TOTAL
8
1
No. 199 Moved by Councillor Chadwick
  Seconded by Councillor Cunningham
 
THAT By-law No. 2014-040, being a by-law to amend By-law No. 2013-021, a by-law to prohibit and regulate public nuisances within the Town of Collingwood, be enacted and passed this 12th day of May, 2014. (Cigarette Litter)
 
CARRIED (recorded vote)
 
 
C2014-05 Alternative Voting Methods – 2014 Municipal Election
No. 200 Moved by Councillor Gardhouse
  Seconded by Councillor Hull
 
THAT Council receive Staff Report C2014-05, and authorize the 2014 municipal election be conducted through the internet and telephone alternative voting method and enact and pass the necessary by-law;
 
AND FURTHER THAT the Clerk be directed to proceed with an RFP for internet/phone election service providers and initiate a public education program with respect to the alternative method.
 
Moved by Councillor Hull
Seconded by Councillor Gardhouse
 
THAT the recommended voting method for the 2014 municipal election be amended to include traditional voting for two (2) days.
 
DEFEATED
 
No. 200 Moved by Councillor Gardhouse
  Seconded by Councillor Hull
 
THAT Council receive Staff Report C2014-05, and authorize the 2014 municipal election be conducted through the internet and telephone alternative voting method and enact and pass the necessary by-law;
 
AND FURTHER THAT the Clerk be directed to proceed with an RFP for internet/phone election service providers and initiate a public education program with respect to the alternative method.
 
DEFEATED
 
Moved by Deputy Mayor Lloyd
Seconded by Councillor Edwards
 
THAT Council direct Staff prepare the necessary by-law to authorize the mail-in ballot alternative voting method for 2014.
 
CARRIED
 
C2014-06 Code of Conduct Amendments; Procedural By-law Review; Integrity Commissioner Recommendations
No. 201 Moved by Councillor West
  Seconded by Councillor Gardhouse
 
THAT Staff Report C2014-06, recommending Council enact and pass by-law 2014-042 to approve the updated Code of Conduct including the Integrity Commissioner Complaint protocol, be received.
 
CARRIED
 
No. 202 Moved by Councillor West
  Seconded by Councillor Gardhouse
 
THAT By-law No. 2014-042, being a by-law to establish a Code of Conduct for Members of Council and Complaint Protocol, be enacted and passed this 12th day of May, 2014.
 
CARRIED
 
C2014-07 Collingwood Yacht Club Agreement for Use of South Basin
No. 203 Moved by Councillor West
  Seconded by Councillor Hull
 
THAT Staff Report C2014-07, recommending Council enact and pass a by-law to execute the Agreement with the Collingwood Yacht Club for the use of the south harbour basin, be received.
 
CARRIED
 
No. 204 Moved by Councillor West
  Seconded by Councillor Hull 
 
THAT By-law No. 2014-043, being a by-law to authorize the execution of an Agreement between the Collingwood Yacht Club and the Town of Collingwood, be enacted and passed this 12th day of May, 2014.
 
CARRIED
 
T2014-10 2013 Building Code Act Annual Fee Report
No. 205 Moved by Deputy Mayor Lloyd
  Seconded by Councillor Lloyd
 
THAT Council receive Staff Report T2014-10 2013 Building Code Act Annual Fee Report.
 
CARRIED
 
MOTIONS - Nil
 
BY-LAWS - Nil
 
NOTICE OF MOTION – Nil 
 
OLD or DEFERRED BUSINESS - Nil
 
OTHER BUSINESS 
  • Staff were asked to investigate the current state of the berm, and consider cutting the grass on the side facing the public and the residential area to the east.
  • Mayor Cooper expressed sincere sympathy on behalf of Council and Staff on the passing of Town employee, Rudy Ackerman, and provided condolences to the family.
CONFIRMATORY BY-LAW
No. 206 Moved by Councillor Cunningham
  Seconded by Councillor Hull 
 
THAT By-law No. 2014-044, being a by-law to confirm the proceedings of the regular meeting of Council held May 12th, 2014, be enacted and passed this 12th day of May, 2014. 
 
CARRIED
 
ADJOURNMENT  
 
Moved by Councillor West
 
THAT the meeting of Council be hereby adjourned at 8:12pm. 
 
CARRIED
 
_____________________________
MAYOR
 
 
_____________________________
CLERK
No. of Pages: 
6pages
AttachmentSize
May 12_14 Council Minutes.pdf1.09 MB