June 23, 2014 Council Minutes

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A meeting of Council was held Monday June 23, 2014 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:   
John Brown, CAO
Sara Almas, Clerk
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services
Peter Dunbar, Interim Director of Parks, Recreation and Culture
Brian MacDonald, Director of Public Works and Engineering Services (regrets)
Marcus Firman, Chief Operating Officer (Water/Wastewater)(regrets)
Larry Irwin, Director of IT Services (regrets)
Jennett Mays, Communications Officer
                                            
ADOPTION OF AGENDA
No. 258           Moved by Deputy Mayor Lloyd
  Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for June 23rd, 2014 be adopted as presented.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200)
 
ADOPTION OF MINUTES
No. 259           Moved by Councillor Edwards
   Seconded by Deputy Mayor Lloyd
 
THAT the minutes of the regular meeting of Council held June 16, 2014, be approved as presented.
 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES - Nil
 
COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events.
PUBLIC MEETING
Proposed Town-wide Development Charge By-law - Watson & Associates Ltd.
 
Mayor Cooper welcomed those in attendance and introduced the Public Meeting format.
 
Clerk Almas confirmed notice has been provided with respect to the proposed by-law being heard this evening, in accordance with the Development Charges Act. Notice was provided on May 30, 2014 for 4 consecutive weeks.
 
Nancy Neale, Watson & Associates Ltd. reviewed the details of the proposed Town-wide development Charge by-law.  Pursuant to Section 12 of the Development Charges Act, 1997, the purpose of the public meeting is to provide the public an opportunity to ask questions, provide comments, and make representations on the 2014 Development Charge Background Study.  This study calculates new development charges for water, wastewater, roads and related, fire protection, police protection, transit, municipal parking, indoor recreation, outdoor recreation, library, airport and administration. 
 
The purpose and effect of the proposed by-law is to allow the Town to recover a portion of growth-related capital expenditures from new development.  Council will not be taking any action this evening on this report or by-law.
 
Mayor Cooper called for the first time for comments from the public.
 
Tim Fryer, 75 Georgian Manor Drive, expressed concerns with the timing conflicts of the by-law with the upcoming municipal election and potential economic development initiatives, suggesting the by-law be reviewed during the first of the new Council term. Mr. Fryer further inquired to the implementation of front end loading agreements, why were some continued and some purchased back and how they will be addressed in the new by-law.  Mr. Fryer inquired to the reason for the decisions with respect to the previous agreements and their impacts.
 
Mayor Cooper called for the second, third and final time for comments from the public.  The public portion of the meeting closed at 5:45pm.
 
Council inquired to collecting monies for affordable housing and ability to apply exemptions, population projections, commercial and industrial charges and changes to capital project timelines. Ms. Neale confirmed that social housing is covered through the County’s Development Charges however there is opportunity for the Town to apply certain exemptions. Clarification was provided on the definition of Places of Worship and the ability to amend the definition to include other types of property the church may be responsible for.   Ms. Neale further explained the projected figures provided.
 
The public meeting closed at 6:08pm.
 
DEPUTATION – Nil
 
CONSENT AGENDA – Nil
 
REPORTS/MINUTES OF COMMITTEES/BOARDS – Nil
 
STAFF REPORTS
P2014-26         Authorization By-law to execute a Site Plan Control Agreement; 725A, 725B & 725C Tenth Line
 
No. 260           Moved by Councillor Lloyd
  Seconded by Councillor Cunningham
 
THAT Staff Report P2014-26, recommending Council enact and pass an Authorization By-law to execute a Site Plan Control Agreement for model homes (725A, 725B & 725C Tenth Line), be received.
 
                        CARRIED
 
No. 271           Moved by Councillor Lloyd
  Seconded by Councillor Cunningham
 
THAT By-law No. 2014-057, being a by-lawto authorize the execution of a Site Plan Control Agreement between Consar Development (Collingwood) Inc., The Corporation of the Town of Collingwood and Harbouredge Mortgage Investment Corporation, be enacted and passed this 23rd day of June, 2014.
 
CARRIED
 
PRC2014-09    Community Recreation and Culture Grant Program Update
Peter Dunbar, Interim Director of Parks, Recreation and Culture introduced Penny Skelton, PRCAC Chair.  Ms. Skelton provided an overview to the grant program update to Council requesting their favourable consideration, and addressed questions with respect to the program.
 
No. 272           Moved by Councillor West
  Seconded by Councillor Hull
 
THAT Staff Report PRC2014-09, recommending Council authorize an annual budget allocation for the Community Recreation and Culture Grant program up to $50,000, plus an in-kind grant allocation of up to $35,000, be approved.
 
            CARRIED


MOTIONS




COUNCIL
Yea
Nay
Cooper
 
x
R. Lloyd
 
x
Edwards
 
x
K. Lloyd
 
x
Chadwick
 
x
Hull
x
 
West
 
x
Cunningham
 
x
Gardhouse
 
x
TOTAL
1
8
No. 273           Moved by Councillor Hull
   Seconded by Councillor Gardhouse
 
THAT Council reconsider the approved budget item allocating a capital expense at an upset limit of $500,000 for upgrades to the Eddie Bush Memorial Arena in the 2014 Budget.
 
      DEFEATED (record vote)
 
 
No. 274           Moved by Councillor Chadwick
  Seconded by Councillor Edwards
 
THAT this Council proceeds in camera in order to address a matter pertaining to:
checked litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and
checked personal matters about an identifiable individual, including municipal or local board employees.
 
Items for Discussion: a) PRC Director position update, b) Potential litigation
 
CARRIED
 
BY-LAWS - Nil
 
NOTICE OF MOTION - Nil
 
OLD or DEFERRED BUSINESS - Nil
 
OTHER BUSINESS
  • Councillor Hull requested an update to the Governance Review Public Information Session, and that Staff to look into upgrades to the audio system in the Eddie Bush Memorial Arena.
  • Councillor Hull noted a letter received from the BIA, highlighting that the BIA is currently working with the Ministry to undertake a strategic plan for the downtown, focusing on the Eddie Bush on non-prime months.  
  • Councillor Edwards inquired to the policies with respect to Yard Sale signage. Clerk Almas confirmed the process and will be providing information on the website and newspaper.
  • Councillor Chadwick inquired to an inquiry from a local business with respect to a traffic signal on First Street and a possible donation to Essa and Angus due to the recent tornado that devastated their community.
Council recessed at 7:03pm.
Council reconvened and proceeded to in-camera session as previously resolved. (7:08pm)
 
Moved by Councillor West
Seconded by Councillor Cunningham
 
THAT Council rise from in-camera and return to public session. (7:37pm)
 
CARRIED
 
  • CAO John Brown provided a brief update on the recent recruitment processes for the finance and marketing positions.
CONFIRMATORY BY-LAW
No. 275           Moved by Councillor West
  Seconded by Councillor
 
THAT By-law No. 2014-058, being a by-law to confirm the proceedings of the regular meeting of Council held June 23rd, 2014 be enacted and passed this 23rd day of June, 2014.
 
CARRIED
 
ADJOURNMENT
Moved by Councillor Gardhouse
 
THAT the meeting of Council be hereby adjourned at 7:38pm.
                                                                                                                     
            CARRIED                   
 
 
_____________________________
MAYOR
 
_____________________________
CLERK
No. of Pages: 
4pages
AttachmentSize
June 23_14 Council Minutes.pdf713.45 KB