June 30, 2014 Council Minutes

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A meeting of Council will be held Monday June 30, 2014 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:   
John Brown, CAO
Sara Almas, Clerk
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services
Peter Dunbar, Interim Director of Parks, Recreation and Culture
Brian MacDonald, Director of Public Works and Engineering Services
Marcus Firman, Chief Operating Officer (Water/Wastewater)
Larry Irwin, Director of IT Services
                                            
            ADOPTION OF AGENDA
No. 276           Moved by Deputy Mayor Lloyd
                       Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for June 30th, 2014 be adopted as presented.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200) - Nil
 
ADOPTION OF MINUTES
No. 277           Moved by Councillor Edwards
                      Seconded by Deputy Mayor Lloyd
 
THAT the minutes of the regular meeting of Council held June 23, 2014, be approved as presented.
 
                        CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES - Nil
 
COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events.
CONSENT AGENDA
No. 278           Moved by Councillor Lloyd
                       Seconded by Councillor Chadwick
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
General Consent Items
A.1
T. Wieclawek, Fire Marshal and Chief, Emergency Management, Ministry of Community Safety and Correctional Services re: Legislative changes intended to improve fire safety in vulnerable occupancies
Received for information
A.2
Espresso Post request for designation of ‘municipally significant’ event for their SOP application to the AGCO to host a World Cup soccer celebration (resolution prepared to support)
Direction Required
 
CARRIED
 
A.2       Espresso Post request for designation of ‘municipally significant’ event for their SOP application to the AGCO to host a World Cup soccer celebration
No. 279           Moved by Councillor Chadwick
                       Seconded by Councillor Lloyd
 
THAT Council endorse the request received from Espresso Post to host a World Cup soccer celebration on Sunday, July 13, 2014 on the front patio and cafe located at 139 Hurontario Street, Collingwood, designating it as a municipally significant event.
 
CARRIED
 
*Council requested the CAO investigate procedures to streamline future applications.
 
REPORTS/MINUTES OF COMMITTEES/BOARDS
No. 280           Moved by Councillor Edwards
                      Seconded by Councillor Lloyd
 
THAT the Collingwood Public Utilities Services Board minutes of March 6th and April 11th, 2014 be hereby received.
 
CARRIED
 
STAFF REPORTS
CPU2014-04    2014-2017 Business Plan & 2013 Annual Financial Report
Marcus Firman, Water/Wastewater Chief Operating Officer and Jay Anstey, Gaviller & Company LLP provided an overview of the Business Plan and Financial Report, addressing questions of Council.
 
No. 281           Moved by Councillor Edwards
                      Seconded by Councillor Lloyd
 
THAT Staff Report CPU2014-04, recommending Council receive the 2014-2016 Collingwood Public Utilities Business Plan and the 2013 Annual Financial Report for information, be received.
 
CARRIED
 
P2014-27         Extension of Draft Approval for Plans of Subdivision; 7120 Poplar Sideroad & 499 Raglan Street
No. 282           Moved by Councillor Chadwick
                       Seconded by Councillor Lloyd
 
THAT Staff Report P2014-27, recommending Council extend draft approval for the proposed Plans of Subdivision at 7120 Poplar Sideroad and 499 Raglan Street for a further three (3) year (July 4th, 2017), and to approve the revised and updated conditions of draft approval, be approved.
 
           CARRIED
 
P2014-28         Extension of Draft Plan Approval for Plans of Subdivision and Condominium – 121 High Street (Heights of Collingwood)
No. 283           Moved by Councillor Hull
                      Seconded by Councillor West
 
THAT Staff Report P2014-28, recommending Council extend the draft approval for the proposed Plans of Subdivision and Condominium at 121 High Street for a further two (2) years (July 16th, 2016), be approved.
 
 CARRIED
 
PW2014-17     Collins Street Traffic Review
No. 284           Moved by Deputy Mayor Lloyd
                       Seconded by Councillor Lloyd
 
THAT Council receives Staff Report PW2014-17;
 
AND THAT staff take the necessary steps to remove the stop signs at the railway tracks on both Collins and Peel Street and mark and sign these trail crossings as per the Town of Collingwood Standards.
 
CARRIED
 
PW2014-18     Collingwood Blue Mountain Transit Service Permanent Service
No. 285           Moved by Deputy Mayor Lloyd
                      Seconded by Councillor Lloyd
 
THAT Council receives Staff Report PW2014-18;
 
 AND THAT Subject to The Blue Mountains Council approval, Collingwood Council authorize the Mayor and Clerk to sign the necessary documents to execute a five (5) year agreement with the Town of The Blue Mountains, Blue Mountain Resorts Ltd and Blue Mountains Village Association subject to terms and conditions that are acceptable to the CAO and Director of Public Works;
 
           AND THAT Council authorize an additional $21,000.00 to provide operation funding for the remainder of the 2014 year.
 
CARRIED
 
PW2014-19      Award of Tender PW2014-04 Phase 2 Contract 3 Sanitary Renewal Program - Simcoe and Rodney Streets
No. 286           Moved by Deputy Mayor Lloyd
                      Seconded by Councillor Edwards
 
THAT Council receive Staff Report PW2014-19 entitled “Award of Tender PW2014-04 Phase 2 Contract 3 Sanitary Renewal Program - Simcoe and Rodney Streets;
 
AND THAT Council award the Tender to Arnott Construction for the tendered amount of $2,467,181.00;
 
AND THAT Council authorize the Mayor and Staff to sign all necessary documents to execute the contract.
 
CARRIED
 
PW2014-20     Hume Street Reconstruction Preparation (Utility Relocation Cost)
No. 287           Moved by Deputy Mayor Lloyd
                       Seconded by Councillor West
 
THAT Council receive Staff Report PW2014-20 entitled “Hume Street Utility Relocation Cost”;
           
AND THAT Council authorize additional budget expenditures of $600,000 for the purpose of relocating the utilities along Hume Street.
 
CARRIED
 
MOTIONS
No. 288           Moved by Councillor West
                       Seconded by Councillor Chadwick
 
THAT this Council proceeds in camera in order to address a matter pertaining to:
checked personal matters about an identifiable individual, including municipal or local board employees.
 
Items for Discussion: a) PRC Director interviews
 
CARRIED
 
BY-LAWS - Nil
 
NOTICE OF MOTION
  • Councillor Edwards provided the following notice of motion for consideration at the next council meeting:
THAT the Chief Administrative Officer and the Chief Operating Officer of CPUSB be directed to develop the terms of reference of an independent operational review of the water/wastewater utility, for Councils approval.
 
OLD or DEFERRED BUSINESS - Nil
 
OTHER BUSINESS
  • Clerk Almas address questions of clarification with respect to the statute of limitations to the Oath of Office and code of confidentiality, as well as retention requirements for records received by Council following their elected term. 
     
  • Councillor Edwards inquired to advertising with the transit system and obtaining corporate sponsors as an additional source of revenue. CAO Brown to discuss with Staff.
     
  • Mayor Cooper provided an update from the County to the growth of Georgian College, and the Great Lakes and St. Lawrence Cities Initiative conference where they discussed regulating water levels, management plan/policy development and resolutions.
Council proceeded to in-camera session as previously resolved. (6:40pm)
 
Moved by Councillor Chadwick
Seconded by Councillor West
 
THAT Council rise from in-camera and return to public session. (9:05pm)
 
CARRIED
 
CONFIRMATORY BY-LAW
No. 289           Moved by Councillor Cunningham
                       Seconded by Councillor Hull
 
THAT By-law No. 2014-059, being a by-law to confirm the proceedings of the regular meeting of Council held June 30, 2014 be enacted and passed this 30th day of June, 2014.
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor Gardhouse
 
THAT the meeting of Council be hereby adjourned at 9:05pm.
                                                                                                                     
            CARRIED                   
 
____________________________
MAYOR
 
____________________________
CLERK
 
No. of Pages: 
4pages
AttachmentSize
June 30_14 Council Minutes.pdf719.43 KB