July 21, 2014 Council Minutes

A meeting of Council was held Monday July 21, 2014 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:   
John Brown, CAO
Sara Almas, Clerk
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services
Peter Dunbar, Interim Director of Parks, Recreation and Culture
Brian MacDonald, Director of Public Works and Engineering Services
Marcus Firman, Chief Operating Officer (Water/Wastewater)
Larry Irwin, Director of IT Services
 
ADOPTION OF AGENDA
No. 300           Moved by Deputy Mayor Lloyd
                      Seconded by Councillor Edwards
 
THAT the content of the Council Agenda and Addendum for July 21st, 2014 be adopted as presented.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200)
  • Mayor Cooper declared an indirect pecuniary interest with respect to the property matter (in-camera & by-law) relevant to 134 Stanley Street as the property is directly in her neighbourhood.
ADOPTION OF MINUTES
No. 301           Moved by Councillor Edwards
                      Seconded by Deputy Mayor Lloyd
 
THAT the minutes of the regular meeting of Council held July 7, 2014, be approved as presented.
 
            CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES - Nil
 
COMMUNITY ANNOUNCEMENTS
  • Recognition of Library Board Service (Chair Dulmage)
Mayor Cooper, Councillor Chadwick, Councillor West and CEO Haigh provided recognition to Chair Paul Dulmage for service with the Library Board.   Mr. Dulmage thanked Council for their ongoing support and acknowledged to hard work and dedication of the Library and municipal staff.
 
  • Council reported on various community events they had attended and announced upcoming events.
DEPUTATION
  • Long Term Affordable Housing and Homelessness Prevention Strategy
Terry Talon General Manager, Social and Community Services, County of Simcoe and Cathy Kytayko, Director of Social Housing presented its Long Term Affordable Housing and Homelessness Prevention Strategy to Council, including other legislative and non-legislative functions that are provided through the County. Ms. Talon and Ms. Kytayko addressed questions from Council with respect to the housing application process, housing need projections, and strategy implementation.
 
  • Plaque Presentation to Council from Wounded Warriors
Damien Boyne, CD, National Events Coordinator presented Mayor Cooper with a plaque from Wounded Warriors in recognition of the support received from Collingwood.
 
  • Site Plan Control Agreement (300 Balsam Street) re: Staff Report P2014-30
Glenn Lucas, Agent on behalf of Mariners Haven, requested that Council reconsider approving the staff report and recommendations as proposed with respect to the Cranberry Harbour Castle (now known as LivingWaters) Site Plan Control Agreement.   Mr. Lucas requested changes to the permitted height limit and parking requirements. 
 
Colin Travis, representing Law Cranberry Resort, addressed comments and concerns raised by Mr. Lucas, and requested Council’s favourable consideration of the staff report as presented.
 
  • Sunset Point Central Area Improvements re: Staff Report PRC2014-16
Heather Powell & Ulli Rath, representing the Sunset Point Resident Association of Collingwood, presented concerns with respect to the redesign of the Sunset Point Park, and requested Council not support the new design.  Mr. Rath suggested alternatives for Council’s consideration without removing additional green space.
 
PUBLIC MEETING
Zoning By-law Amendment; Blue Fairway (undeveloped portion of Tanglewood)
 
Mayor Cooper welcomed those in attendance and introduced the Public Meeting format.
 
Clerk Sara Almas confirmed notice has been provided with respect to the planning application being heard this evening, in accordance with the Planning Act. Notice was provided on June 27, 2014.
 
Mark Bryan, Community Planner reviewed the details of the planning application.  The proposed Zoning By-law Amendment pertains to land legally described as Blocks 5, 6, 7, 8 and 9, and a Block identified for the future extension of Cranberry Trail East, all on Draft Approved Plan of Subdivision 43T-94016 Town of Collingwood, County of Simcoe.   The purpose and effect of the proposed Zoning By-law Amendment is to rezone the Residential Third Density Exception Thirty-Two (R3-32) zone to a Residential Third Density Exception (R3-E) zone.  The proposed Zoning By-law Amendment would permit the subject lands to be developed with freehold lots accessed by private condominium roads while maintaining compliance with the provisions of the zoning by-law as if the constituent parcels involved continue to comprise one lot. 
 
Mayor Cooper called for comments from the public.  No comments were presented. The public portion of the meeting closed at 6:46pm.
 
CONSENT AGENDA
No. 302           Moved by Councillor Lloyd
                      Seconded by Councillor Chadwick
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
 
General Consent Items
A.1
Highlights of the NVCA Board of Directors Meeting No. 06/14 – June 27, 2014
Received for Information
A.2
B. Amyot, Secretary, Simcoe Pride, re: Invitation for Council, staff and residents to attend flag raising in Wasaga Beach during Pride Week
Received for Information
A.3
AMO Communications:  AMO Report to Members - Accountability Act
Received for Information
A.4
C Dopp re:  Traffic Concerns on First Street (motion to refer to staff)
Direction Required
A.5
Admiral Village Inc re: Response to Council Direction
Receive for Information
A.6
Nancy O’Donnell re: Request relief from Parkland Dedicate fee
(motion to request a staff prepare a report for Council’s consideration)
Direction Required
A.7
Collus PowerStream re: Reappointment of Co-Chair David McFadden (motion prepared)
Direction Required
A.8
L. Bauer re: Sunset Point central area improvements
Receive for Information
 
CARRIED
 
A.4       C Dopp re:  Traffic Concerns on First Street
 
No. 303           Moved by Councillor Lloyd
                      Seconded by Councillor West
 
THAT Council refer the traffic concerns provided in Consent Item A.4 at the intersection of Birch and First Street to Staff for further investigation.
 
            CARRIED
 
A.6       Nancy O’Donnell re: Request relief from Parkland Dedicate fee
 
No. 304           Moved by Councillor Lloyd
                       Seconded by Councillor Chadwick
 
THAT Council direct Staff to prepare a report to the request for relief from the Parkland Dedication fee applicable to Madeline Drive for Council’s consideration.
 
            CARRIED
 
A.7       Collus PowerStream re: Reappointment of Co-Chair David McFadden
No. 305           Moved by Councillor Edwards
                        Seconded by Councillor Lloyd
 
THAT Council reappoint David McFadden to the Board of Directors for Collus PowerStream for an additional three (3) years.
 
            CARRIED
 
 
REPORTS/MINUTES OF COMMITTEES/BOARDS
No. 306           Moved by Councillor Gardhouse
                      Seconded by Councillor West
 
THAT the Collingwood Heritage Advisory Committee minutes of June 18, 2014 and Police Services Board minutes of June 5, 2014, be hereby received.
 
CARRIED
 
No. 307           Moved by Councillor West
                      Seconded by Councillor Hull
 
THAT the Parks, Recreation & Culture Advisory Committee minutes, June 18, 2014 be hereby received and the recommendations therein be approved.
Recommendations:
THAT Council endorse the 2013 List of New Gifts / Donated Artifacts Numbers 1618 through 1631 as attached. 
 
THAT Council endorse the attached 2013 de-accessions list from the Collingwood Museum collection Numbers: 003.49.1 - 999.72 as attached.
 
            CARRIED
 
STAFF REPORTS
CAO/COO2014-01   Terms of Reference for an Independent Operational Review of the shared services agreement between the CPUSB/Town of Collingwood and Collus Solutions Inc.
No. 308           Moved by Councillor Edwards
                      Seconded by Councillor Gardhouse
 
THAT Staff Report CAO/COO2014-01, recommending Council approve the terms of reference defined herein, as prepared by the Chief Operating Officer and Chief Administrative Officer, be hereby approved.
 
CARRIED
 
CAO2014-07   Final Governance Report – Strategic Priority #2 (Final Report)
No. 309           Moved by Councillor Chadwick
                      Seconded by Councillor Lloyd
 
THAT Council receive Staff Report CAO2014-07 and having considered all comments received, approve the recommendations identified herein;
 
AND FURTHER THAT the CAO be authorized to take actions consistent with recommendations on an interim basis until final implementation. 
 
                        CARRIED
 
P2014-29         Authorization By-law to execute a Site Plan Control Agreement;           
                        1566 - 11616 Highway 26 West (Wyldewood Cove)
No. 310           Moved by Deputy Mayor Lloyd
                        Seconded by Councillor Lloyd
 
THAT Staff Report P2014-29, recommending Council enact and pass an Authorization By-law to execute a Site Plan Control Agreement for a residential development located at 11566 - 11616 Highway No. 26 West commonly known as Wyldewood Cove, be received.
 
CARRIED
 
No. 311           Moved by Deputy Mayor Lloyd
                      Seconded by Councillor Lloyd
 
THAT By-law No. 2014-061,being a by-law to authorize the execution of a Site Plan Control Agreement between Wyldewood Development Corporation, the Corporation of the Town of Collingwood, KPR Group Inc. and Brandy Lane (C2) Inc. for the development commonly known as Wydlewood Cove, be enacted and passed this 21st day of July, 2014.
 
CARRIED
 
P2014-30         Authorization By-law to execute an amending Site Plan Control Agreement 9 & 15 Harbour Street East and 300 Balsam Street (Phase 3) Cranberry
No. 312           Moved by Councillor Hull
                      Seconded by Councillor Edwards
 
THAT Staff Report P2014-30, recommending Council enact and pass an Authorization By-law to execute an amending Site Plan Control Agreement for 9 & 15 Harbour Street East and 300 Balsam Street for Phase 3 of the development commonly known as Cranberry Harbour Castle Hotel, be received.
 
Moved by Councillor Lloyd
Seconded by Councillor Chadwick
 
THAT Staff Report P2014-30 be deferred to August 11, 2014, until the parties are able to discuss concerns.
 
CARRIED
 
P2014-31         Site Remediation Agreement – Status Update Admiral Collingwood Place (ACDC) and Admiral’s Village (AVI)
No. 313           Moved by Deputy Mayor Lloyd
                       Seconded by Councillor Edwards
 
THAT Staff Report P2014-31 – Site Remediation Agreement Status Update, be received for information.
 
CARRIED
 
PRC2014-16    Award Tender for Sunset Point Park Central Area Improvements
David Wood provided a detailed presentation of the proposed scope of the Sunset Point tender improvements.
 
COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards
 
x
K. Lloyd
x
 
Chadwick
x
 
Hull
 
x
West
 
x
Cunningham
x
 
Gardhouse
x
 
TOTAL
6
3
No. 314           Moved by Councillor Hull
                      Seconded by Councillor West
 
THAT Staff Report PRC2014-16, recommending Council award Tender PRC2014-06 - Sunset Point Park Central Area Improvements to Maram Building Corp. for the tendered amount of $205,601.40;
 
AND THAT Council authorize the Mayor and Staff to sign all necessary documents to execute the contract.
 
CARRIED (recorded vote)
 
PRC2014-17    Award of Tender PRC2014-08 Collingwood Curling Club Addition & Interior Renovations
No. 315           Moved by Councillor West
                      Seconded by Councillor Hull
 
THAT Staff Report PRC2014-17, recommending Council award Tender PRC2014-06 - Curling Club Renovations Improvements to Shertine Construction Limited for the tendered amount of $1,034,900.00;
 
AND THAT Council authorize the Mayor and Staff to sign all necessary documents to execute the contract.
 
CARRIED
 
PW2014-22     Purchase of Transit Engine and Transmission
No. 316           Moved by Councillor Cunningham
                      Seconded by Councillor Lloyd
 
THAT Council receives Staff Report PW2014-22 entitled “Approval of Purchase of New Transit Engine and Transmission;
 
AND THAT Council award the purchase to Lewis Motors for the lowest quote in the amount of $27,927.95.
 
CARRIED
 
MOTIONS
No. 317           Moved by Councillor Hull
                      Seconded by Councillor West
 
THAT Mayor Cooper be authorized toadvise the Toronto PanAm/ParapanAm Games Committee of Collingwood’s interest to participate as a Torch Relay Route Community.
 
CARRIED
 
No. 318           Moved by Councillor Gardhouse
                      Seconded by Councillor West
 
THAT this Council proceeds in camera in order to address a matter pertaining to:
checked a proposed or pending acquisition or disposition of land by the municipality or local board; and
checked personal matters about an identifiable individual, including municipal or local board employees.
 
Discussion Item: a) Sale of 134 Stanley Street b) Library Board Appointment c) Trail Naming
 
            CARRIED
 
NOTICE OF MOTION – Nil
 
COUNTY REPORT - Nil
 
OLD or DEFERRED BUSINESS – Nil
 
OTHER BUSINESS
  • Councillor Chadwick inquired to tree removal at the corner of Third and Cedar Street. Interim Director of PRC, Peter Dunbar will follow up with Councillor Chadwick.
  • Library Board Appointment Vacancy, Direction Required
Councillor Chadwick noted that the Public Libraries Act requires an appointment to fill the vacancy.  There are two options that Council can consider ie. a temporary appointment or change the by-law to reducing number of board members to five for the remainder of the term, increasing the number of members to seven for the next term.
 
            Moved by Councillor Chadwick
            Seconded by Councillor West
 
THAT Council direct staff to prepare the necessary by-law to reduce the membership to five appointees for the remainder of the term.
 
            CARRIED
 
Council proceeded to in-camera session as previously resolved – removing the Library Board Appointment. (8:45pm)
 
** Mayor Cooper appointed Deputy Mayor Lloyd to assume Chair as she left the room, not participating in the vote or discussion on the property matter relating to 134 Stanley Street with respect to his previously declared conflict.
 
Moved by Councillor Lloyd
Seconded by Councillor Hull
 
THAT Council rise from in-camera and return to public session. (9:24pm)
 
CARRIED
 
BY-LAWS
No. 319           Moved by Councillor Chadwick
                      Seconded by Councillor Lloyd
 
THAT By-law No. 2014-063, being at by-law to authorise the sale of land municipally known as 134 Stanley Street through the execution of an Agreement of Purchase and Sale, be enacted and passed this 21st day of July, 2014.
 
                        CARRIED
 
Mayor Cooper resumed Chair.
 
CONFIRMATORY BY-LAW
No. 320           Moved by Councillor Cunningham
                      Seconded by Councillor Lloyd
 
THAT By-law No. 2014-064, being a by-law to confirm the proceedings of the regular meeting of Council held July 21st, 2014, be enacted and passed this 21st day of July, 2014.
 
CARRIED
 
ADJOURNMENT  
 
Moved by Councillor Gardhouse
 
THAT the meeting of Council be hereby adjourned at 9:26pm.
                                                                                                                     
            CARRIED                   
 
_____________________________
MAYOR
 
_____________________________
CLERK
 
No. of Pages: 
6pages
AttachmentSize
July 21_14 Council Minutes.pdf1.12 MB