September 8, 2014 Council Minutes

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A meeting of Council was held Monday September 8, 2014 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:   
John Brown, CAO (regrets)
Sara Almas, Clerk
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services
Dean Collver, Director of Parks, Recreation and Culture
Martin Rydlo, Manager of Business and Marketing
Brian MacDonald, Director of Public Works and Engineering Services
Marcus Firman, Chief Operating Officer (Water/Wastewater)
Larry Irwin, Director of IT Services
Jennett Mays, Communications Officer
                                            
ADOPTION OF AGENDA
No. 356           Moved by Deputy Mayor Lloyd
                        Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for September 8th, 2014 be adopted as presented.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200) - Nil
           
ADOPTION OF MINUTES
No. 357           Moved by Councillor Edwards
                        Seconded by Deputy Mayor Lloyd
 
THAT the minutes of the regular meeting of Council held August 25th, 2014, be approved as presented.
 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES - Nil
 
COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events.
PUBLIC MEETING
Five Year Review of the Official Plan
 
Mayor Cooper welcomed those in attendance and introduced the Public Meeting format.
 
Clerk Sara Almas confirmed notice has been provided with respect to the Official Plan (OP) review being heard this evening, in accordance with the Planning Act. Notice was provided on August 1 and 8, 2014.
 
Nancy Farrer, Director of Planning Services reviewed the details of the review.  The purpose ofthis special public meeting of Council is to provide an opportunity for public input as to whether revisions to the Town’s Official Plan are necessary and if so, allow for input into the nature of the revisions to be considered in 2015.  Any proposed amendments to the Official Plan resulting from the Five Year Review will be subject to additional processes under the Planning Act, R.S.O. 1990, c. P. 13, including requirements for a formal public meeting, advanced notice of the public meeting and a publically available copy of the proposed amendment in 2015. It is also noted that the special public meeting provides an additional opportunity for comment on revisions currently being considered as part of the Town’s Residential Policy Review and Growth Plan Conformity exercise already underway.
 
Mayor Cooper called for comments from the public. 
 
Ms. Fiona Proctor, public health nurse with the Simcoe Muskoka District Health Unit, requested that Council and staff ensure to incorporate concepts in the Official Plan that promote healthy communities and active transportation.   Ms. Proctor advised that formal comments will be provided to Planning Services.  
 
Mr. Peter Tollefsen, member of the Blue Mountain Watershed Trust Foundation, requested clarification of the Official Plan 5 year review process.   He noted that the Foundation would most likely be interested in reviewing changes to the plan prior to final adoption.   Director of Planning Services noted that further opportunity and a formal public meeting will be scheduled in 2015, prior to final consideration of the Official Plan.
 
Mr. Jim Gosnell, addressed Council to reiterate the importance of the Official Plan as vision and guiding document for the municipality.   He further requested consideration be given to the integration of other outstanding strategy documents, such as the waterfront masterplan, into the Official Plan and whether development should be limited until the respective studies are completed.
 
Director of Planning Services Nancy Farrer addressed questions from Council with respect to the provincially significant wetlands, provincial policy statement, affordable housing, public participation, status of the County’s OP review and approval and healthy community planning.
 
Mayor Cooper called for the final time for comments from the public.  No further comments were presented. The public meeting closed at 5:50pm.
 
DEPUTATION - NIL
 
CONSENT AGENDA
No. 358           Moved by Councillor Lloyd
                        Seconded by Councillor Cunningham
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
General Consent Items
A.1
J. M. Brown re: Short Term Accommodation By-law Restrictions – request for review, by-law amendment and public engagement
Direction required
A.2
AMO Policy Update - Highlights of the August 2014 Board Meeting
Received for information
A.3
A. FitzGerald, My Friend’s House re: Walk a Mile in Her Shoes event October 4, 2014
Received for information
A.4
Town of Oakville re: Response from Prime Minister regarding Advanced Manufacturing and Automotive policy
Received for information
A.5
J. Strong, Big Brothers Big Sisters re: Request for flag raising September 22nd, in support of National Big Brothers Big Sisters month (response from Clerk Services attached)
Received for information
A.6
A. Wong, Minister of State (Seniors) re: Celebrating National Seniors’ Day
Received for information
 
CARRIED
 
A1.       J. M. Brown re: Short Term Accommodation By-law Restrictions – request for review, by-law amendment and public engagement
 
No. 359           Moved by Councillor Lloyd
 Seconded by Councillor Cunningham
 
THAT Council direct that Consent Item A.1 with respect to short-term accommodation be forwarded to Planning Services to consider during the next Zoning By-law Review, or suggest the property owner apply for consideration of a site specific zoning by-law amendment.
 
CARRIED
 
REPORTS/MINUTES OF COMMITTEES/BOARDS - Nil
 
STAFF REPORTS
Presentation of 2013 Financial Statements
Marjory Leonard, Treasurer and Jay Anstey, Senior Audit Manager, Gaviller and Company LLPpresented the 2013 Financial Statements and addressed questions from Council.
 
No. 360           Moved by Deputy Mayor Lloyd
                        Seconded by Councillor Lloyd
 
THAT Council approve the 2013 Financial Statements as presented.
 
CARRIED
 
P2014-36         Lotco II Limited - Mountaincroft Subdivision; Release of Model Home Agreement and Associated Letter of Credit
No. 361           Moved by Councillor Chadwick
                        Seconded by Councillor Lloyd
 
THAT Staff Report P2014-36, recommending Council authorize the release of the Mountaincroft Model Home Agreement between the Corporation of the Town of Collingwood, Lotco II Limited, and any successors and assigns, registered on title May 5, 2008 as instrument No. SC644269, be approved.
 
CARRIED
 
PRC2014-20    Award Tender for Cenotaph Grounds Improvements
No. 362           Moved by Councillor West
                        Seconded by Councillor Hull
 
THAT Council receive Staff Report PRC2014-20 entitled “Award Tender for Cenotaph Improvements”;
 
AND THAT Council award the Cenotaph Improvement project to Rowland Concrete Services Ltd. for the total amount of $78,660 plus applicable taxes;
 
AND THAT Council authorize $23,000 to be withdrawn from the Capital Contingency Reserve to fund the Town’s portion of the project;
 
AND THAT Council authorizes the Mayor and Staff to sign all necessary documents to execute the contract.
 
CARRIED
 
PW2014-23     Ontario Community Infrastructure Fund (OCIF) & Small Communities Fund (SCF) Funding Request
No. 363           Moved by Deputy Mayor Lloyd
                        Seconded by Councillor Cunningham
 
THAT Council receive Staff Report PW2014-23 entitled Ontario Community Infrastructure Fund (OCIF) & Small Communities Fund (SCF) Funding Request;
 
THAT Council confirm its priority project for the OCIF is Highway 26 West and the priority project for the SCF is Hume Street;
 
AND THAT Council authorize staff to complete and submit the appropriate funding applications.
COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards
 
x
K. Lloyd
x
 
Chadwick
x
 
Hull
 
x
West
 
x
Cunningham
x
 
Gardhouse
 
x
TOTAL
5
4
 
CARRIED
 
MOTIONS - Nil
BY-LAWS
No. 364           Moved by Councillor Hull
                        Seconded by Councillor Lloyd
 
THAT By-law No. 2014-073, being a by-law to execute the Second Amending Agreement pertaining to 80 Madeline Drive, be enacted and passed this 8th day of September, 2014. (80 Madeline Drive parkland exemption)
 
CARRIED (recorded vote)
 
NOTICE OF MOTION - Nil
 
COUNTY REPORT
  • Deputy Mayor Lloyd referred to the County Council Update with respect to the County landfill site and waste management matters and awards recently received.  Deputy Mayor Lloyd addressed questions of Council with respect to increased use of and improvements to the Collingwood landfill site, and the extended life expectancy of the landfill.  
OLD or DEFERRED BUSINESS - Nil
 
OTHER BUSINESS
  • Councillor Chadwick inquired if the Municipality has received any comments or updates with respect to the Canada Post proposal to eliminate residential mail delivery.  Staff will investigate and respond.
  • Councillor Hull requested an update with respect to the new recreation facilities including utilization, scheduling, staffing, and general outreach to residents and stakeholders to obtain their comments on the new facilities and any opportunities for improvement.
  • Mayor Cooper provided an update with respect to manufacturing and the auto industry, highlighting advanced industrial policy discussions during a recent meeting with the Premier, and subsequent letter that was provided to all federal parties.  
CONFIRMATORY BY-LAW
No. 365           Moved by Councillor Gardhouse
                        Seconded by Councillor West
 
THAT By-law No. 2014-074 being a by-law to confirm the proceedings of the regular meeting of Council held September 8, 2014 be enacted and passed this 8th day of September, 2014.
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor Gardhouse
 
THAT the meeting of Council be hereby adjourned at 6:32pm.
                                                                                                                     
            CARRIED                   
 
_____________________________
MAYOR
 
_____________________________
CLERK
No. of Pages: 
4pages
AttachmentSize
Sept 8_14 Council Minutes.pdf761.39 KB