October 6, 2014 Council Minutes

A meeting of Council will be held Monday October 6, 2014 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:   
John Brown, CAO
Sara Almas, Clerk
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services
Dean Collver, Director of Parks, Recreation and Culture
Martin Rydlo, Manager of Business and Marketing
Brian MacDonald, Director of Public Works and Engineering Services
Marcus Firman, Chief Operating Officer (Water/Wastewater)
Larry Irwin, Director of IT Services
Trent Elyea, Fire Chief
Jennett Mays, Communications Officer
 
ADOPTION OF AGENDA
No. 390           Moved by Deputy Mayor Lloyd
                       Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for October 6, 2014 be adopted as presented.
 
COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards
 
x
K. Lloyd
x
 
Chadwick
x
 
Hull
x
 
West
 
x
Cunningham
x
 
Gardhouse
 
x
TOTAL
6
3
Moved by Councillor Chadwick
Seconded by Kevin Lloyd
 
THAT the letter received from the Town’s auditor, Gaviller & Company regarding municipal debt be add to the Consent Agenda.
 
CARRIED (recorded vote)
 
No. 390           Moved by Deputy Mayor Lloyd
                      Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for October 6, 2014 be adopted as amended.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200)
  • Councillor Edwards declared an indirect pecuniary interest to the Canada Post home delivery service resolution approved September 22, 2014, as his daughter-in-law is employed with Canada Post.
ADOPTION OF MINUTES
No. 391           Moved by Councillor Edwards
                       Seconded by Deputy Mayor Lloyd
 
THAT the minutes of the regular meeting of Council held September 22nd, 2014, be approved as amended.
 
*  Councillor Edwards advised Council of a conflict with respect to the Canada Post home delivery service resolution approved September 22, 2014, requesting the minutes reflect his conflict.
 
                  CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES
  • Councillor Chadwick requested that a copy of the letter being prepared for Canada Post regarding home-to-home delivery be circulated to Council for information.
COMMUNITY ANNOUNCEMENTS
  • Small Business Month
Martin Rydlo, Manager - Marketing & Business Development announced Small Business Month, provided Council with information about the programs and activities being offered throughout the month in conjunction with the partners of the Business Development Centre.
 
  • Council reported on various community events they had attended and announced upcoming events.  
DEPUTATION - Nil
 
CONSENT AGENDA
No. 392           Moved by Councillor Lloyd
                       Seconded by Councillor Cunningham
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
General Consent Items
A.1
K. Gorman & J. Di Nardo, Senior Managers, Public Issues, Canadian Cancer Society, Ontario Division re: Recommendations to take action against cancer
Received for information
A.2
Nottawasaga Valley Conservation Authority Media Release re: Keep ATVs out of rivers and streams
Received for Information
A.3
Nottawasaga Valley Conservation Authority - Highlights of the Board of Directors Meeting - September 26, 2014
Received for Information
A.4
Jeff Brown re: Request for Public inquiry and investigation into policies,  practices and decision making of the Town of Collingwood
Received for Information
A.5
Gaviller & Company re: Municipal debt definition
Received for Information
 
CARRIED
 
REPORTS/MINUTES OF COMMITTEES/BOARDS
No. 393           Moved by Councillor Edwards
                      Seconded by Councillor Gardhouse
 
THAT the Airport Services Board minutes of September 5, 2014 and Collingwood Heritage Advisory Committee minutes of September 18, 2014 be hereby received.
 
CARRIED
 
STAFF REPORTS
PRC2014-19    Award Tender for Train Trail Bridges
No. 394           Moved by Councillor Hull
                       Seconded by Councillor West
 
THAT Council receive Staff Report PRC 2014-19 entitled “Award Tender for Train Trail Bridges” and award the Train Trail Bridges project to Ultimate Construction Inc. for the total amount of $55,500.00 plus applicable taxes;
 
AND THAT Council authorizes the Mayor and staff to sign all necessary documents to execute the contract.
 
CARRIED
 
PW2014-27     Pest Preparedness Report – Emerald Ash Borer
No. 395           Moved by Deputy Mayor Lloyd
                        Seconded by Councillor Lloyd
 
THAT Staff Report PW2014-27, recommendingCouncil adopt the Emerald Ash Borer management program as detailed under the heading “Recommended Management Plan” within the report, be approved.
 
CARRIED


PW2014-28     Award of Tandem Sander Tender
No. 396           Moved by Deputy Mayor Lloyd
                      Seconded by Councillor Lloyd
 
THAT Council receive Staff Report PW2014-28 entitled “Award of Tandem Sander Tender”;
 
AND THAT Council award Tender No. PW2014-06 for the Supply and Delivery of One (1) 2015 Freightliner 114SD c/w an Alliston Combination Sander and Dump Body to Currie Truck Centre for the purchase price of $193,335.50 plus applicable taxes.
 
CARRIED
 
PW2014-30     Award of Wheel Loader Tender
No. 397           Moved by Councillor Deputy Mayor Lloyd
                      Seconded by Councillor West
 
THAT Council receive Staff Report PW2014-30 entitled “Award of Wheel Loader Tender” and award Tender No. PW2014-14 for the supply and delivery of one (1) 2014 Case Model 621F Wheel Loader and specified attachments to Strongco Corporation for the purchase price of $191,900.00 plus applicable taxes;
 
AND THAT Council authorize Staff to sell the existing Cat 928G Wheel Loader and the associated attachments through an on-line auction service after delivery of the new Wheel Loader.
 
CARRIED
 
FFP2014-04    Award of Compact Utility Vehicle Tender
No. 398           Moved by Councillor Chadwick
                      Seconded by Councillor West
 
THAT Council receive Staff Report FFP2014-04 entitled “Award of Tender Compact Utility Vehicle Tender”;
 
AND THAT Council award Tender No. B2014-01 for the Supply and Delivery of one (1) 2014 Nissan Rogue S to Airport Nissan Corp. for the purchase price of $23,500.00 plus applicable taxes.
 
                        CARRIED
 
FFP2014-05    Energy Conservation and Demand Management Plan
No. 399           Moved by Councillor West
                        Seconded by Councillor Gardhouse
 
THAT Council receive Staff Report FFP2014-05 and the 2014 Energy Conservation and Demand Management Plan for information purposes.
 
CARRIED
 
MOTIONS - Nil
 
BY-LAWS - Nil
 
NOTICE OF MOTION
  • Councillors Gardhouse provided a notice of motion with respect to the waiving or deferring of fees for upcoming Habitat for Humanity build.
Moved by Councillor West
Seconded Deputy Mayor Lloyd
 
THAT the notice provision of the Procedural By-law be hereby waived to consider the motion regarding waiving and deferring fees associated with the Habitat for Humanity project to be located at 22 Leslie Drive, Collingwood.
 
CARRIED
 
No. 400           Moved by Councillor Gardhouse
   Seconded by Councillor Hull
 
WHEREAS the need for affordable housing is paramount in the Town of Collingwood;
 
AND WHEREAS Habitat for Humanity mobilizes volunteers and community partners in building affordable housing and promotes homeownership as a means to breaking the cycle of poverty;
 
AND WHEREAS Habitat for Humanity is initiating a new building in the Town of Collingwood for a Townhouse semi-unit located at 22 Leslie Drive;
 
AND WHEREAS Council approved Staff Report C2011-14 with respect to guidelines for the waiving or deferring of fees for Habitat for Humanity projects;
 
THEREFORE BE IT RESOLVED THAT Council of the Town of Collingwood authorizes the waiving and deferring of fees including municipal development charges, local improvement/special area charges, water/sewer connection fees, entrance permit, parkland dedication fee, committee of adjustment fees and request CollusPowerStream consider waiving the hydro connection fees;
 
AND FURTHER THAT Council direct staff to prepare and execute the necessary agreements to implement the recommendation herein, and request the County of Simcoe consider the same.
 
CARRIED
 
COUNTY REPORT
  • Deputy Mayor Lloyd provided an update on County initiatives including leaf pick up and the effect of the emerald ash borer.   
OLD or DEFERRED BUSINESS - Nil
 
OTHER BUSINESS
  • Councillor Cunningham expressed concern with a recent article in the Enterprise Bulletin with respect to the current Council and provided clarification.  
CONFIRMATORY BY-LAW
No. 401           Moved by Councillor Cunningham
                      Seconded by Councillor Lloyd
 
THAT By-law No. 2014-081, being a by-law to confirm the proceedings of the regular meeting of Council held October 6th, 2014 be enacted and passed this 6th day of October, 2014.
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor Cunningham
 
THAT the meeting of Council be hereby adjourned at 6:27pm.
 
CARRIED
 
 
_____________________________
MAYOR
 
 
_____________________________
CLERK
No. of Pages: 
4pages
AttachmentSize
Oct 6_14 Council Minutes.pdf749.39 KB