October 20, 2014 Council Minutes

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A meeting of Council was held Monday October 20, 2014 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:   
John Brown, CAO
Sara Almas, Clerk
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services
Dean Collver, Director of Parks, Recreation and Culture
Martin Rydlo, Manager of Business and Marketing
Brian MacDonald, Director of Public Works and Engineering Services
Marcus Firman, Chief Operating Officer (Water/Wastewater)
Larry Irwin, Director of IT Services
Trent Elyea, Fire Chief
Jennett Mays, Communications Officer
 
ADOPTION OF AGENDA
No. 402           Moved by Councillor Edwards
                       Seconded by Councillor Chadwick
 
THAT the content of the Council Agenda for October 20th, 2014 be adopted as presented.
 
Moved by Councillor Lloyd
Seconded by Councillor Chadwick
 
THAT the Consent Agenda be amended to include a letter received from Solicitor Paul Shaw on behalf of Deputy Mayor Rick Lloyd regarding the report from Integrity Commissioner.
 
CARRIED
 
*  Deputy Mayor Lloyd declared a conflict with the above motion and left the table, not participating in the discussion or vote.
 
Moved by Councillor Edwards
Seconded by Councillor Chadwick
 
THAT the content of the Council Agenda for October 20th, 2014 be adopted as amended.
 
CARRIED
 
Deputy Mayor Lloyd returned to the table.
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200) - Nil
                       
ADOPTION OF MINUTES
No. 403           Moved by Deputy Mayor Lloyd
                        Seconded by Councillor Edwards
 
THAT the minutes of the regular meeting of Council held October 6th, 2014, be approved as presented.
 
                        CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES
  • Councillor Chadwick requested the letter from the Town’s auditor, Gaviller & Companyadded the consent agenda at the previous meeting be made available to the public.
COMMUNITY ANNOUNCEMENTS
  • Mayor’s Golf Tournament Cheque Presentation: Collingwood Minor Baseball
Mayor Cooper presented a cheque from funds raised at the 2014 Mayor’s Golf Challenge Cup to Tim Fittler on behalf of Collingwood Minor Baseball.
 
  • Council reported on various community events they had attended and announced upcoming events.  
DEPUTATION - NIL
 
CONSENT AGENDA
No. 404           Moved by Councillor Lloyd
                        Seconded by Councillor Edwards
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
General Consent Items
A.1
D. Conley, Chairman, Barrie & Area Victim Services (VCARS) re: Impacts of Ministry of the Attorney General plans to introduce “modernization” initiative called Victim Crisis Assistance Ontario (VCAO).
Received for information
A.2
J. Allen, Chair, Blue Mountain Foundation for the Arts re: Thank you for selecting BMFA as recipient for the Town of Collingwood’s Arts & Culture Organization Award
Received for information
A.3
Township of Greater Madawaska re: Protection of Public Participation Act, 2014 (Bill 83)
Received for information
A.4
Township of Clearview re: Collingwood Airport Annual Grant and Thank you for successful partnership
Received for information
A.5
Municipality of Killarney re: OPP Billing Model
Received for information
A.6
R. Dolan, Co-leader, Toronto Chapter Support Group, Pulmonary Hypertension Association of Canada re: Request for Proclamation of November as Pulmonary Hypertension Month (response from Office of the Mayor attached)
Received for information
A.7
T. McMeekin, Minister, Ministry of Municipal Affairs and Housing re: Potential funding programs for Waterfront Master Plan
Received for information
A.8
M. MacEachern, Mayor, New Tecumseth, re: Thank you for support and partnership
Received for information
A.9
D. Richter re: Request for Hill Street in Mair Mills to be made a Court
(motion prepared to request a report)
Direction Required
A.10
Shaw, McLellan & Ironside re: Report of the Integrity Commissioner in relation to a complaint against Deputy Mayor Richard Lloyd
Received for information
 
   CARRIED
 
A.9       D. Richter re: Request for Hill Street in Mair Mills to be made a Court
No. 405           Moved by Councillor Lloyd
                      Seconded by Councillor Edwards
 
THAT Council request staff prepare a staff report to further investigate the request to change Hill Street to Hill Court.
 
                        CARRIED
 
A.10     Shaw, McLellan & Ironside re: Report of the Integrity Commissioner in relation to a complaint against Deputy Mayor Richard Lloyd
 
Council discussed the letter and will consider content of the letter during discussion of the Integrity Commissioner report to be considered under Other Business.
 
** Deputy Mayor Lloyd removed himself from the table and did not participate in the discussion on the above noted matter.
 
A.4       Township of Clearview re: Collingwood Airport Annual Grant and Thank you for successful partnership
 
Councillor Edwards recapped funding received by the Township of Clearview and Town of Wasaga Beach, strong supporters of the Collingwood Regional Airport.
 
REPORTS/MINUTES OF COMMITTEES/BOARDS
No. 406           Moved by Councillor Chadwick
                      Seconded by Deputy Mayor Lloyd
 
THAT the Downtown BIA Board of Management minutes of October 1, 2014 be hereby received.
 
CARRIED
 
STAFF REPORTS
 
CAO2014-11   Award RFP Contract for an Economic Development Strategy
No. 407           Moved by Councillor Lloyd
                      Seconded by Councillor Cunningham
 
THAT Staff Report CAO2014-11, recommendingCouncil approve the request to award the RFP contract to McSweeney & Associates Consulting Inc. to create an Economic Development Strategy for the Town of Collingwood, be hereby approved.
 
CARRIED
 
P2014-37         Official Plan Amendment No. 33; Growth Plan Conformity and Residential Policy Review
No. 408           Moved by Councillor West
                       Seconded by Councillor Gardhouse
 
THAT Staff Report P2014-37, recommending Council adopt Official Plan Amendment No. 33 (Growth Management and Residential Policy Review), be received. 
 
                        CARRIED
 
No. 409           Moved by Councillor Gardhouse
                       Seconded by Councillor West
 
THAT By-law No. 2014-083, being a by-law to adopt Amendment No. 33 to the Official Plan of the Town of Collingwood, be enacted and passed this 20th day of October, 2014.
 
                        CARRIED
 
PRC2014-21    Sunset Point Canteen Renovations: Award of Tender
No. 410           Moved by Councillor West
                      Seconded by Councillor Gardhouse
 
THAT Council receive Staff Report PRC2014-21 entitled “Award Tender for Sunset Park Canteen Improvements”;
 
AND THAT Council award the tender for the Sunset Park Canteen Improvements project to Fuhre Construction Ltd. for the total amount of $71,780 plus applicable taxes and further authorize Staff and Mayor to sign all necessary documents to execute the contract.
 
                        CARRIED
 
PW2014-31     Overnight Parking – Municipal Lots
No. 411           Moved by Councillor Chadwick
                        Seconded by Councillor Cunningham
 
THAT Staff Report PW2014-31, recommending Council continue the Overnight Parking Pilot Project for one additional year, waiving the applicable fee during the trial period, be approved.
 
                        CARRIED
 
T2014-18         2015 Budget Development Guidelines and Process
No. 412           Moved by Deputy Mayor Lloyd
                      Seconded by Councillor Lloyd
 
THAT Council receive staff report T2014-18 – 2015 Budget Development Guidelines and Process, for information.
 
CARRIED
 
MOTIONS
No. 413           Moved by Councillor Hull  
                      Seconded by Councillor Cunningham
 
THAT this Council proceeds in camera in order to address a matter pertaining to:
checked security of the property of the municipality or local board.
 
Items for discussion: a) Property matter
 
CARRIED
 
BY-LAWS
No. 414           Moved by Deputy Mayor Lloyd
                        Seconded by Councillor Edwards
 
THAT By-law No. 2014-082, being a by-law to authorize the borrowing upon serial debentures in the principle amount of $3,300,000.00 towards the cost of a certain capital work, be enacted and passed this 20th day of October, 2014.
 
CARRIED
 
NOTICE OF MOTION - Nil
 
OLD or DEFERRED BUSINESS - Nil
 
OTHER BUSINESS
  • Report from Integrity Commissioner, Robert Swayze
Mayor Cooper noted the letter received from Shaw, McLellan & Ironside.  Council reviewed and discussed the content of the report and letter.  Mr. Swayze addressed concerns raised with respect to the process undertaken and further detailed the content of the report and investigation.
 
COUNCIL
Yea
Nay
Cooper
 
x
R. Lloyd (conflict)
 
 
Edwards
x
 
K. Lloyd
 
x
Chadwick
 
x
Hull
x
 
West
 
x
Cunningham
 
x
Gardhouse
x
 
TOTAL
3
5
 
No. 415           Moved by Councillor Gardhouse
                        Seconded by Councillor Hull
 
THAT Council receive the report dated October 20, 2014 from the Integrity Commissioner.
 
                        DEFEATED (recorded vote)
 
** Deputy Mayor Lloyd removed himself from the table and did not participate in the vote or discussion on the above noted matter.
 
Council proceeded to in-camera session as previously resolved. (6:36pm)
 
Moved by Councillor Lloyd
Seconded by Councillor Edwards
 
THAT Council rise from in-camera and return to public session. (6:58pm)
 
CARRIED
 
CONFIRMATORY BY-LAW
No. 416           Moved by Councillor Cunningham
                       Seconded by Councillor Chadwick
 
THAT By-law No. 2014-084 being a by-law to confirm the proceedings of the regular meeting of Council held October 20, 2014 be enacted and passed this 20th day of October, 2014.
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor Cunningham
 
THAT the meeting of Council be hereby adjourned at 6:59pm.
 
CARRIED
 
 
_____________________________
MAYOR
 
_____________________________
CLERK
No. of Pages: 
5pages
AttachmentSize
Oct 20_14 Council Minutes.pdf880.38 KB