December 15, 2014 Council Minutes

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A meeting of Council was held Monday December 15, 2014 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Saunderson
Councillor Fryer
Councillor Edwards
Councillor Ecclestone
Councillor Jeffery
Councillor Doherty
Councillor Madigan
Councillor Lloyd
 
Staff Present:   
John Brown, CAO
Sara Almas, Clerk
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services
Dean Collver, Director of Parks, Recreation and Culture
Martin Rydlo, Manager of Business and Marketing
Brian MacDonald, Director of Public Works and Engineering Services
Marcus Firman, Chief Operating Officer (Water/Wastewater)
Larry Irwin, Director of IT Services
Trent Elyea, Fire Chief
Jennett Mays, Communications Officer
 
ADOPTION OF AGENDA
No. 439           Moved by Deputy Mayor Saunderson
                      Seconded by Councillor Fryer
THAT the content of the Council Agenda for December 15, 2014 be adopted as presented.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200) - Nil
                       
ADOPTION OF MINUTES
No. 440           Moved by Councillor Fryer
                      Seconded by Councillor Ecclestone
 
THAT the minutes of regular meeting of Council held November 24, 2014, the Inauguration of Council held December 1, 2014 and the special meeting of Council held December 2, 2014, be approved as presented.
  
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES - Nil
 
COMMUNITY ANNOUNCEMENTS
  • Presentation of 1991 Ontario Winter Games Bursary and the 2008 Ontario Paralympic Winter Championship Legacy Fund Grant
Chris Roos, Manager of Community Recreation reviewed the details and purpose of the grants and bursaries. Together with Mayor Cooper, Mr. Roos introduced and presented the following recipients with their bursaries and grant:  
 
1991 Ontario Winter Games Legacy Fund Bursaries:
Jack Mackle– Alpine Skier / Coach attending Queens
Ellie Powell– Dance, Golf, Skiing, T&F, Flag Football attending Nipissing
Kalena Noordegraaf– Soccer, Volleyball, Tennis, Badminton, Basketball, attending Laurier
Racheal Simpson– Swimmer / Coach attending UBC
Chris Brittain– Soccer / Coach attending Georgian
Julia Simpson– Swimming / Coach attending McMaster
Michaela Klasen – Soccer and Cross-country Running attending McMaster
 
2008 Ontario Paralympic Winter Championship Legacy FundGrant:
Collingwood Mighty Dolphins- Special Olympics Swim Team
  • Update on Collingwood’s Winter Wonderland Event
Martin Rydlo, Director of Marketing & Business Development and Dean Collver, Director of Parks, Recreation and Culture reviewed the details of the Winter Wonderland Event happening in the Downtown from December 27 to January 4.
 
  • Council reported on various community events they had attended and announced upcoming events.
DEPUTATION - NIL
 
CONSENT AGENDA
No. 441           Moved by Councillor Edwards
                      Seconded by Councillor Jeffery
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
General Consent Items
A.1
Great Lakes and St. Lawrence Cities Initiative, media release re: Mayors call for accelerated action to protect drinking water from toxic algae
Received for information
A.2
St. Del Duca, Minister, Ministry of Transportation re: Ontario Forward - building better public transit, promoting economic productivity, enhancing quality of life and improving natural environment
Received for information
A.3
F. Simonato re: Maintenance of trails and pathways in winter
(Director of PRC, to provide update of pilot project)
Received for information
A.4
Region of Halton, resolution re: “Buy American” Provisions in the American Recovery and Reinvestment Act
Received for information
 
CARRIED
 
A.4       Region of Halton, resolution re: “Buy American” Provisions in the American Recovery and Reinvestment Act
 
Moved by Councillor Jeffery
                    Seconded by Councillor Madigan
 
THAT Council support Consent A.4 with respect to the Region of Halton’s position to the “Buy American” provisions in the American Recovery and Reinvestment Act, and further that a copy of the resolution be forwarded respective agencies and associations for further awareness.
 
CARRIED
 
A.3       F. Simonato re: Maintenance of trails and pathways in winter
 
Dean Collver, Director of Parks, Recreation and Culture reviewed a pilot project that is being implemented for the grooming of the trail loop in Harbourview Park.   Mr. Collver clarified this pilot project is not focused on clearing the trails, but providing a groomed trail for easy access for snowshoeing, cross country skiing, walking, etc. 
 
REPORTS/MINUTES OF COMMITTEES/BOARDS
No. 442           Moved by Councillor Ecclestone
                      Seconded by Councillor Fryer
 
THAT the Collingwood Downtown BIA Board of Management minutes of October 29, 2014 be hereby received.
 
CARRIED
 
STAFF REPORTS
CAO2014-13   RFP for Community Based Strategic Plan
No. 443           Moved by Councillor Jeffery
                       Seconded by Councillor Ecclestone
 
THAT Staff Report CAO2014-13, recommending Council approve the issuance of an RFP for the preparation of a Community Based Strategic Plan with funding to be allocated during the 2015 budget process, be approved. 
 
Moved by Deputy Mayor Saunderson
Seconded by Councillor Fryer
 
THAT the RFP include a citizen advisory committee to assist the Consultant in the public input, gathering of information and engagement process, to be included in the strategic planning process.
 
CARRIED
 
No. 443           Moved by Councillor Jeffery
                      Seconded by Councillor Ecclestone
 
THAT Staff Report CAO2014-13, recommending Council approve the issuance of an RFP for the preparation of a Community Based Strategic Plan with funding to be allocated during the 2015 budget process and include a citizen advisory committee to assist the Consultant in the public input, gathering of information and engagement process, to be included in the strategic planning process, be approved. 
 
CARRIED
 
C2014-13        Council & Standing Committee Procedural By-law
No. 444           Moved by Councillor Doherty
                      Seconded by Councillor Lloyd
 
THAT Staff Report C2014-13, recommending Council receive the report for information and enact and pass the Procedural By-law for Council, Standing Committees and Other Committees and Boards, be received.
 
CARRIED
 
No. 445           Moved by Councillor Doherty
                       Seconded by Councillor Lloyd
 
THAT By-law No. 2014-090, being a by-law to govern the proceedings of Council, Standing Committees and Other Committees and Boards of Council, be enacted and passed this 15th day of December, 2014.
 
CARRIED
 
P2014-41         Part Lot Control Exemption By-law No. 2014-091; Pretty River Estates – Delpark Homes
No. 446           Moved by Councillor Madigan
                      Seconded by Councillor Edwards
 
THAT Staff Report P2014-41, recommending Council enact and pass Part Lot Control Exemption By-law No. 2014-091 to allow separately conveyable parcels to be created for each of 2 existing single detached dwellings (previously used as model homes) within Registered Plan 51M-945, be received.
 
CARRIED
 
No. 447           Moved by Councillor Madigan
                       Seconded by Councillor Edwards
 
THAT By-law No. 2014-091, being a by-lawto exempt a portion of land from the Part Lot Control Provisions of the Planning Act, be enacted and passed this 15th day of December, 2014.
 
CARRIED
 
PW2014-33     Sale of Land – Part of South Service Road, Lot 42 Concession 7, Town of Collingwood, County of Simcoe
No. 448           Moved by Councillor Lloyd
                        Seconded by Councillor Edwards
 
THAT Staff Report PW2014-33, recommending Council declare the westerly portion of South Service Road as surplus to the needs of the municipality and direct Staff to prepare the necessary by-law to close-up and sell the westerly portion of South Service Road and to provide the required notice in accordance with the Town’s Land Sale and Notice By-laws, be approved.
 
CARRIED


T2014-20         Ontario Community Infrastructure Fund – Formula Based Component
No. 449           Moved by Deputy Mayor Saunderson
                      Seconded by Councillor Edwards
 
THAT Staff Report T2014-20, recommending Council receive the report for information and pass a by-law authorizing the Mayor and Treasurer to enter into a Contribution Agreement for Ontario Community Infrastructure Fund (OCIF) Formula Based Funding, be received.
 
CARRIED
 
No. 450           Moved by Deputy Mayor Saunderson
                        Seconded by Councillor Edwards
 
THAT By-law No. 2014-092, being a by-law to authorize the execution of the OCIF – Formula Based Component Agreement between Her Majesty the Queen in the Right of Ontario and the Town of Collingwood, be enacted and passed this 15th day of December, 2014.
 
CARRIED
 
T2014-21         Dedicated Gas Tax Funds for Public Transportation
No. 451           Moved by Councillor Fryer
                      Seconded by Councillor Ecclestone
 
THAT Staff Report T2014-21, recommending Council receive the report for information and pass a by-law authorizing the Mayor and Treasurer to sign the Letter of Agreement for the Dedicated Gas Tax Funds for public transit, be received.
 
CARRIED
 
No. 452           Moved by Councillor Fryer
                      Seconded by Councillor Ecclestone
 
THAT By-law No. 2014-093,being a by-law to authorize the execution of the Letter of Agreement for the use of dedicated Gas Tax funds for public transportation program between Her Majesty the Queen in the Right of Ontario and the Town of Collingwood, be enacted and passed this 15th day of December, 2014.
 
CARRIED
 
T2014-22         Interim Property Tax Levy
No. 453           Moved by Councillor Edwards
                      Seconded by Councillor Fryer
 
THAT Staff Report T2014-22, recommending Council enact a by-law to establish the rates and due dates for the 2015 Interim Tax Levy, be received.
 
CARRIED
 
No. 454           Moved by Councillor Edwards
                       Seconded by Councillor Fryer
 
THAT By-law No. 2014-094, being a by-law to provide for the 2015 Interim Tax Levy, be enacted and passed this 15th day of December, 2014.
 
CARRIED
 
T2014-23         2015 Temporary Borrowing By-laws
No. 455           Moved by Councillor Ecclestone
                       Seconded by Councillor Fryer
 
THAT Staff Report T2014-23, recommendingCouncil enact a by-law establishing the 2015 Temporary Borrowing Facility for the Town of Collingwood at $6,000,000;
 
AND THAT Council enact a by-law establishing the 2015 Temporary Borrowing Facility for the Collingwood Public Utilities Service Board; be received.
 
CARRIED
 
No. 456           Moved by Councillor Ecclestone
                       Seconded by Councillor Fryer
 
THAT By-law No. 2014-095, being a by-law to authorize the temporary borrowing to meet the current expenditures of the Town of Collingwood until taxes are collected and other revenues are received, be enacted and passed this 15th day of December, 2014.
 
CARRIED
 
No. 457           Moved by Councillor Ecclestone
                      Seconded by Councillor Fryer
 
THAT By-law No. 2014-096, being a by-lawtoauthorize temporary borrowing to meet the current expenditures of the Collingwood Public Utilities Services Board until water rate revenues are collected and other revenues are received, be enacted and passed this 15th day of December, 2014.
 
CARRIED
 
Assessment of the Town of Collingwood’s Financial Health Report
CAO John Brown provided a detailed review of the secondary report researched and prepared by BMA Consulting with respect to the fiscal health of the Town, noting the report is being deferred to the Strategic Initiatives Standing Committee for an in-depth review and to seek input from stakeholders and the public. Recommendations will be considered by Council at a future Council meeting.
 
T2014-24         Strategic Financial Plan - Policy Paper No. 1: Debt
No. 458           Moved by Councillor Jeffery
                      Seconded by Councillor Lloyd
 
THAT Staff Report T2014-24, be received and referred to the Strategic Initiatives Committee for further review
 
CARRIED
 
T2014-25         Strategic Financial Plan - Policy Paper No. 2: Reserve and Reserve Funds
No. 459           Moved by Councillor Doherty
                       Seconded by Councillor Ecclestone
 
THAT Staff Report T2014-25 be received and referred to the Strategic Initiatives Committee for further review.
 
CARRIED
 
T2014-26         Strategic Financial Plan - Policy Paper No.3: Capital Asset Management Plan
No. 460           Moved by Councillor Madigan
                       Seconded by Councillor Jeffery
 
THAT Staff Report T2014-26 be received and referred to the Strategic Initiatives Committee for further review.
 
CARRIED
 
MOTIONS
Striking Committee Recommendations:
No. 461           Moved by Councillor Lloyd
            Seconded by Councillor Jeffery
 
THAT Council appoint the Council representatives to the Committees/Boards as indicated below;
 
AND THAT Council undertake an Annual Review of all Committees and Boards.
 
Standing Committees
Appointees
Development and Operations Standing Committee
Cam Ecclestone, Kathy Jeffery, Kevin Lloyd
Community Services Standing Committee
Tim Fryer, Deb Doherty, Bob Madigan
Corporate Services Standing Committee
Sandra Cooper, Brian Saunderson,
Mike Edwards
 
 
Boards/Committees
Appointees
Georgian Trail Board of Management
Deb Doherty, Bob Madigan
Collingwood Public Library Board
 
Cam Ecclestone
*Recommendation that Council representation be limited to one member
Police Services Board
Sandra Cooper, Brian Saunderson
Collingwood Public Utilities Services Board
Sandra Cooper, Tim Fryer
Collingwood Regional Airport Services Board
Mike Edwards
Collus/PowerStream Board
 
Sandra Cooper, Brian Saunderson
*Recommendation that Council representation be increased to two members
Sports Hall of Fame
Kevin Lloyd
Georgian Triangle Tourism Association Board
 
*Recommendation that a staff representative be appointed as determined by the CAO (Martin Rydlo)
Collingwood BIA Board of Management
*Recommendation that Council consider a public appointee to be recruited and appointed
Nottawasaga Valley Conservation Authority Board
Deb Doherty, Cam Ecclestone
Collingwood General and Marine Hospital Board
Kathy Jeffery *Tim Fryer Alternate
 
CARRIED
 
BY-LAWS
No. 462           Moved by Deputy Mayor Saunderson
                        Seconded by Councillor Jeffery
 
THAT By-law No. 2014-098, being a by-law to appoint Signing Officers for the Corporation of the Town of Collingwood, be enacted and passed this 15th day of December, 2014.
 
CARRIED
 
No. 463           Moved by Councillor Fryer
                      Seconded by Councillor Ecclestone
 
THAT By-law No. 2014-097, being a By-law to appoint Property Standards Officers for the Corporation of the Town of Collingwood, be enacted and passed this 15th day of December, 2014.
 
CARRIED
 
NOTICE OF MOTION - Nil
 
OLD or DEFERRED BUSINESS - Nil
 
OTHER BUSINESS - Nil
 
CONFIRMATORY BY-LAW
No. 464           Moved by Councillor Edwards
                       Seconded by Councillor Lloyd
 
THAT By-law No. 2014-099, being a by-law to confirm the proceedings of the Inauguration of Council held December 1, 2014, the special meeting of Council held December 2nd, 2014 and the regular meeting of Council held December 15th, 2014, be enacted and passed this 15th day of December, 2014.
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor Ecclestone
 
THAT the meeting of Council be hereby adjourned at 6:48pm.
 
CARRIED
 
 
_____________________________
MAYOR
 
_____________________________
CLERK
No. of Pages: 
6pages
AttachmentSize
Dec 15_14 Council Minutes.pdf1.98 MB