June 8, 2015 Corporate Services Standing Committee Agenda

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A meeting of the Corporate Services Standing Committee will be held Monday June 8, 2015 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
 
Members:              Mayor Cooper, Deputy Mayor Saunderson and Councillor Edwards
 
Departments:        CAO, Clerk Services, Treasury, Communications, Fire Services, Human Resources, Information Technology
 
ORDER OF BUSINESS
                                            
1. CALL STANDING COMMITTEE TO ORDER
 
2.  ADOPTION OF AGENDA
  • THAT the content of the Corporate Services Standing Committee Agenda for June 8, 2015 be adopted as presented.
3.  a) ADOPTION OF MINUTES, for the Corporate Services Standing Committee meeting held April 13th, 2015. (errors & omissions)
     b) BUSINESS ARISING FROM THE PREVIOUS MINUTES
 
4. DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200)
                       
5. DEPUTATIONS
 
6. MINUTES/REPORTS OF OTHER COMMITTEES/BOARDS
  • THAT the Accessibility Advisory Committee Minutes of April 21, 2015 be hereby received.
7.  STAFF REPORTS
C2015-12   Award of Request for Proposal; Insurance Brokerage Services
 
RECOMMENDING THAT the Corporate Services Standing Committee support and refer the following Staff Report to the next regular meeting of Council:
 
THAT Council accept the proposal received from Secure Insurance Solutions Group Inc. for Insurance Brokerage Services at the rates described herein for a four (4) year term.
 
C2015-14   Award of Request for Proposal; Poundkeeper Services
 
RECOMMENDING THAT the Corporate Services Standing Committee support and refer the following Staff Report to the next regular meeting of Council:
 
THAT the Standing Committee recommend that Council award the pound keeper contract to the Georgian Triangle Humane Society in the amount of $ 24,000 per year for a term of three (3) years;
 
AND THAT the Georgian Triangle Humane Society provide spay/neuter services under the Collingwood Cats program in the amount of $2,000 per year for a term of three (3) years.
 
CAO2015-09   Opportunities to expand public online access to Council meetings
           
RECOMMENDING THAT the Corporate Services Standing Committee support and refer the following Staff Report to the next regular meeting of Council:
 
THAT Council direct staff to work with Rogers TV Collingwood to enhance the opportunities for the public to view Council meetings online in a consistent, timely manner, and;
 
THAT the additional opportunities be reviewed in the deliberations for the 2016 Budget to determine if further enhancements are required.
 
FFP2015-03    Award of Contract for Cleaning Services
 
RECOMMENDING THAT the Corporate Services Standing Committee support and refer the following Staff Report to the next regular meeting of Council:
 
THAT Council receive Staff Report FFP2015-03 regarding the RFP for Cleaning Services;
 
AND THAT Council award the contract for Cleaning Services to Commercial Cleaning Services at the monthly rates provided in this report for an initial term of two (2) years with the option to extend for two (2) additional one (1) year terms.
 
T2015-10         2014 Statement of Development Charge Reserve Funds
 
RECOMMENDING THAT the Corporate Services Standing Committee support and refer the following Staff Report to the next regular meeting of Council:
 
THAT Council receive staff report T2015-10 for information.
 
T2015-11         Council Remuneration and Expense Allowances
 
RECOMMENDING THAT the Corporate Services Standing Committee support and refer the following Staff Report to the next regular meeting of Council:
 
THAT Council enacts a by-law to continue the practice of providing a one-third tax free allowance to the members of Council and local boards.
 
T2015-12         2015 Tax Rates
 
RECOMMENDING THAT the Corporate Services Standing Committee support and refer the following Staff Report to the next regular meeting of Council:
 
THAT Council receive staff report T2015-12 for information;
 
AND FURTHER THAT a By-law be enacted to provide for the levy and collection of 2015 tax levies against all rateable property in the Town of Collingwood. 
 
8.  DEPARTMENTAL UPDATES/DISCUSSION
  • Update to Committee, Resolution #032-15 re: Accountability and Transparency Policies
9. PUBLIC DELEGATION(S) (maximum 5 minutes per delegation)
 
10. OTHER BUSINESS
 
11. ADJOURNMENT
No. of Pages: 
87pages
AttachmentSize
2015-06-08_CorporateServicesSCAgenda.pdf3.04 MB