April 13, 2015 Corporate Services Standing Committee Minutes

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2015-04-13 Corporate Services SC Minutes.pdf550.85 KB
 
A meeting of the Corporate Services Standing Committee was held Monday, April 13, 2015 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
 
VICE-CHAIR DEPUTY MAYOR SAUNDERSON CALLED THE STANDING COMMITTEE TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Saunderson, Vice-Chair
Councillor Edwards, Chair (regrets)
 
Staff Present:           
John Brown, Chief Administrative Officer
Sara Almas, Clerk
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning
Dennis Sloan, Deputy-Director Financial Planning & Policy Dev.
Larry Irwin, Director of IT Services
Trent Elyea, Fire Chief
Jennett Mays, Communications Officer
Melissa McCuaig, Manager, Human Resources
Monica Gal, Recording Secretary
 
ADOPTION OF AGENDA
Moved by Mayor Cooper
Seconded by Deputy Mayor Saunderson
 
THAT the content of the Corporate Services Standing Committee Agenda for April 13, 2015 be adopted.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200) - Nil
 
ADOPTION OF THE MINUTES
Moved by Mayor Cooper
Seconded by Deputy Mayor Saunderson
 
THAT the content of the Corporate Services Standing Committee Minutes for March 9, 2015 be adopted as received.
 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES
  • Joint Traffic Study with the County of Simcoe and the Township of Clearview
Vice-Chair Deputy Mayor Saunderson reported that the County is proposing to conduct a large, comprehensive joint study.
 
DEPUTATIONS – Nil
Minutes/Reports of Other Committees/Boards
Moved by Mayor Cooper
Seconded by Deputy Mayor Saunderson
 
THAT the Accessibility Advisory Committee minutes of March 24, 2015 be approved as presented.
 
CARRIED
 
STAFF REPORTS
C2015-08        Proposal for Access Awareness Week, May 22- 29, 2015
Moved by Mayor Cooper                                            Resolution No. CORP2015-04-01
Seconded by Deputy Mayor Saunderson
 
THAT the Corporate Services Standing Committee support and refer the following Staff Report to the next regular meeting of Council:
 
THAT Staff Report C2015-08, National Access Awareness Week events, be received for information.
 
CARRIED
 
HR2015-02      Council Participation in OMERS
Moved by Mayor Cooper                                            Resolution No. CORP2015-04-02
Seconded by Deputy Mayor Saunderson
 
THAT the Corporate Services Standing Committee support and refer the following Staff Report to the next regular meeting of Council:
 
THAT Staff Report HR2015-02 with respect to Council participation in OMERS be received for information.
 
CARRIED
 
DEPARTMENTAL UPDATES/DISCUSSION
  • Accountability and Transparency Status Update, Sara Almas, Clerk
Clerk Almas provided an update to the Committee with respect to investigation of a lobbyist registry and the preparation of the draft report.   Clerk Almas noted that following consultation with Integrity Commissioner Robert Swayze, it is recommended that Council as a whole receive and review the information at a Strategic Initiatives Committee following a presentation by the Provincial Lobbyist Registrar Lynn Morrison.  The lobbyist registrar will be able to comprehensively review the benefits and challenges of implementing this system and more appropriately address questions from the Committee.
 
Clerk Almas also noted that the Year-end Integrity Commissioner Report will be presented at the next Strategic Initiatives Committee, prior to being received by Council.
 
Moved by Deputy Mayor Saunderson                      Resolution No. CORP2015-04-03
Seconded by Mayor Cooper
 
THAT the Corporate Services Standing Committee recommend that Council invite the Ontario Lobbyist Registrar to attend a Strategic Initiatives Standing Committee meeting to review the role and function of a lobbyist registry, and further that Council invite the Integrity Commissioner to attend the same meeting to present the year-end report.   
 
            CARRIED
 
Clerk Almas also noted that the Code of Conduct and Procurement Policy reviews are underway and an update will be presented at the next Committee meeting.
 
  • Board and Committee Appointment Process
Clerk Almas explained the current policy and process for recruitment. Consideration will be given to acknowledging receipt of applications by mail or email to advise the applicants of the appointment and notification process.
 
  • Communications update, Jennett Mays, Communications Officer
Communications Officer Mays gave an update on communication activities underway, focusing on new initiatives for 2015, including a mailed newsletter program, increasing public engagement and a new approach to the Town’s social media channels.
 
Communications Officer Mays addressed questions with respect to increased budget information and feedback.  The Communications Officer will review policy on use of Twitter and provide links. 
 
Moved by Mayor Cooper                                            Resolution No. CORP2015-04-04
Seconded by Deputy Mayor Saunderson
 
THAT the Corporate Services Standing Committee support having staff investigate and develop a Social Media Policy that would include members of Council.
 
CARRIED
 
Communications Officer Jennett Mays explained that the MMM Group which is conducting the Community Based Strategic Plan has suggested extensive community engagement opportunities. The first of which is to have a Community Booth located at the May 23rd Farmers’ Market. Other dates may be planned for, the Day of Delight, etc. Online questionnaires will also be provided.
 
  • Emergency Management update, Trent Elyea, Fire Chief
Fire Chief Trent Elyea provided an update on work with the NVCA regarding the development of a flood prevention plan, May 3 – 9, 2015 being Emergency Preparedness Week, fire prevention initiatives in the downtown, mutual aid, and significant changes to the transportation, storage and display of fireworks.  Chief Elyea further noted that Staff will be reviewing its current fireworks by-law to ensure it is compliant.
 
CORRESPONDENCE - Nil
PUBLIC DELEGATION(S) - Nil
OTHER BUSINESS - Nil
 
ADJOURNMENT
 
Moved by Mayor Cooper
 
THAT the meeting of Council be hereby adjourned at 5:50 p.m.
 
CARRIED
 

 

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                                                                                                                                                                                                                                                                                                                                                                                                                               CHAIR

 

 

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                                                                                                                                                                                                                                                                                                                                                                                                                                  CLERK

No. of Pages: 
3pages
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2015-04-13 Corporate Services SC Minutes.pdf550.85 KB