November 9, 2015 Corporate Services Standing Committee Agenda

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2015-11-09_CorporateServicesAgendapkg.pdf4.56 MB
 
A meeting of the Corporate Services Standing Committee will be held Monday November 9, 2015 in Community Room C, Library & Municipal Offices, 55 Ste. Marie Street, Collingwood commencing at 5:00pm.
 
Members:              Mayor Cooper, Deputy Mayor Saunderson and Councillor Edwards
Departments:        CAO, Clerk Services, Treasury, Communications, Fire Services, Human Resources, Information Technology
 
ORDER OF BUSINESS
                                            
1.  CALL STANDING COMMITTEE TO ORDER
 
2.   ADOPTION OF AGENDA
  • THAT the content of the Corporate Services Standing Committee Agenda for November 9, 2015 be adopted as presented.
3.  BUSINESS ARISING FROM THE PREVIOUS MEETING (September 14, 2015)
 
4.  DECLARATIONS OF PECUNIARY INTEREST
 
5.  DEPUTATIONS
 
6.  MINUTES/REPORTS OF OTHER COMMITTEES/BOARDS
  • THAT the Accessibility Advisory Committee minutes of September 15 and October 20, 2015 be hereby received.
7.  STAFF REPORTS
C2015-26        Renewal of Contracts for Integrity Commissioner and Closed Meeting Investigator
 
THAT the Corporate Services Standing Committee support and refer the following Staff Report to the next regular meeting of Council:
 
Recommendation: THAT Council authorize the following:
 
  1. Terminate the contract for Integrity Commissioner Services, and as provided for through Bill 8, Public Sector and MPP Accountability and Transparency Act, 2014, authorize utilizing the services of the Office of Ontario Ombudsman to address public complaints and inquiries pertaining to the code of conduct including other administrative decisions, recommendations, actions or lack thereof in municipalities; and
  2. Authorize the One (1) year extension under the County of Simcoe’s retainer with JGM Consulting for Closed Meeting Investigator services, as a joint venture with member municipalities.
CAO2015-11  Community Engagement Strategy
 
THAT the Corporate Services Standing Committee support and refer the following Staff Report to the next regular meeting of Council:
 
Recommendation: THATCouncil receive Staff Report CAO2015-11 and approve the Community Engagement Strategy
 
FS2015-02     Open Air Burning
 
THAT the Corporate Services Standing Committee support and refer the following Staff Report to the next regular meeting of Council:
 
Recommendation: THAT Council receive Staff Report FS2015-02 and approves the updated Open Air Burning Bylaw to regulate open air fires within the Town of Collingwood as attached in Appendix A;
 
AND THAT Council direct the Fire Department to continue with the current practice of issuing Open Air Burning Permits in accordance with By-law No. 2015-XXX
 
FS2015-03     Memorandum of Understanding for the Provisions of Technical Rescue Services
 
THAT the Corporate Services Standing Committee support and refer the following Staff Report to the next regular meeting of Council:
 
Recommendation: THATCouncil Authorize the Collingwood Fire Department to enter into and execute an agreement for Memorandum of Understanding for the Provisions of Technical Rescue Services.
 
FS2015-04     Regulate the Sale and Setting off of Fireworks
 
THAT the Corporate Services Standing Committee support and refer the following Staff Report to the next regular meeting of Council:
 
Recommendation: THAT Council receive Staff Report FS2015-04 and enact and pass a by-law to amend By-law No. 2012-064 (Fireworks By-law) to improve public safety and reduce the risk to public and private property and to correct errors and omissions and also to delete or revise provisions in the Fireworks By-law.
 
HR2015-04    Town Hall Closure
 
THAT the Corporate Services Standing Committee support and refer the following Staff Report to the next regular meeting of Council:
 
Recommendation: THATCouncil approve closing Town Hall beginning the afternoon of December 24, re-opening January 4, 2016.
 
HR2015-05      Human Resources Policies Review 3
 
THAT the Corporate Services Standing Committee support and refer the following Staff Report to the next regular meeting of Council:
 
Recommendation: THAT Council approve the following HR policies as presented:
 
  • E05 - Vacation
  • F01- Tuition Reimbursement
  • F02 - Conferences, Conventions, Seminars, Workshops
  • G01 - Responsible Use of Information
8.  DEPARTMENTAL UPDATES/DISCUSSION
 
9. PUBLIC DELEGATION(S) (maximum 5 minutes per delegation)
 
10. OTHER BUSINESS
  • Student Mayor Program update
11.  ADJOURNMENT
No. of Pages: 
92pages
AttachmentSize
2015-11-09_CorporateServicesAgendapkg.pdf4.56 MB