January 4, 2016 Council Minutes

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A meeting of Council was held Monday, January 4, 2016 in the Council Chambers, Town Hall, Collingwood commencing at 5:00 p.m.
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Sandra Cooper
Deputy Mayor Brian Saunderson
Councillor Tim Fryer
Councillor Mike Edwards (regrets)
Councillor Cam Ecclestone
Councillor Kathy Jeffery
Councillor Deb Doherty
Councillor Madigan
Councillor Lloyd
 
Staff Present:   
John Brown, CAO
Sara Almas, Clerk
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services
Dean Collver, Director of Parks, Recreation and Culture
Brian MacDonald, Director of Public Works and Engineering Services
Martin Rydlo, Director of Marketing and Business Development
Jennett Mays, Communications Officer
Melissa McCuaig, Human Resources Manager
 
ADOPTION OF AGENDA
No. 001-16      Moved by Deputy Mayor Saunderson
                      Seconded by Councillor Jeffery
 
THAT the content of the Council Agenda and Addendum for January 4, 2016 be adopted as presented.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST
  • Councillor Jeffery declared a conflict with respect to Consent Agenda Item A.5 as she is on the Board of Directors of Home Horizons, as well as By-law No. 2015-108  (Fees and Services Charges relating to signs) discussed at the meeting of December 7, 2015 as her employer is a sign advertiser.
  • Councillor Lloyd declared a conflict with the Development and Operations Standing Committee and Staff Report P2015-40-C as he owns property within the Heritage District, but noted the item has been pulled this evening.
  • Mayor Cooper declared a conflict with Section 7 of the Council Code of Conduct as her brother is acting as an agent on behalf of the Clearview Aviation Business Park development.
ADOPTION OF MINUTES
No. 002-16      Moved by Councillor Fryer
                     Seconded by Councillor Ecclestone
 
THAT the minutes of the regular meeting of Council held December 7, 2015, be approved as presented.
 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES – Nil
 
COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events.
DEPUTATION - Nil
 
CONSENT AGENDA
No. 003-16      Moved by Councillor Ecclestone
                      Seconded by Councillor Madigan
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
 
General Consent Items
A.1
Y. Nakayama, Consul-General of Japan in Toronto re: Thank you for attending the reception for the birthday of His Majesty the Emperor of Japan
A.2
Georgian Meadows Natural Ice Rink Committee re: Request to build natural ice rink (direction required)
A.3
Ministry of Agriculture, Food and Rural Affairs re: 2015 Rural Roadmap: The Path Forward for Ontario
A.4
Township of Montague re: Bill 100 – Supporting Ontario Trails Act
A.6
J. Hall and A. Plumb re: Concerns with proposed Natural Ice Rink
 
CARRIED
 
Moved by Councillor Ecclestone
Seconded by Councillor Madigan
 
A.5
Home Horizon re: Request to proclaim Saturday, February 20, 2016 as ‘Coldest Night of the Year’ (Response from Office of the Mayor attached)
 
CARRIED
 
* Councillor Jeffery left the meeting during the above discussion and vote with respect to her previously declared conflict of interest. 
 
A.2       Georgian Meadows Natural Ice Rink Committee re: Request to build natural ice rink
A.6       J. Hall and A. Plumb re: Protest to the temporary Natural Ice Rink being built outside of the backyards of 35 and 37 Kayla Crescent Nature Ice Rink
 
No. 004-16      Moved by Councillor Doherty
                      Seconded by Councillor Madigan
 
THAT Council direct the Director of Parks, Recreation and Culture to prepare a report delegating authority for the approval of future natural ice rinks, including management of permit details including use of EP lands for this purpose, subject to criteria to be approved by Council, and present this report for consideration at the next regular Council meeting.
 
            CARRIED
 
A.4        Township of Montague re: Bill 100 – Supporting Ontario Trails Act
 
Moved by Councillor Fryer
Seconded by Councillor Ecclestone
 
THAT Council refer the correspondence from the Township of Montague regarding Bill 100, supporting the Ontario Trails Act, to the next Community Services Standing Committee meeting for discussion.  
 
CARRIED
 
Councillor Lloyd requested the response from the Clearview Aviation Business Park to the media release issued December 29, 2015 be included on the Consent Agenda for the January 18th Council meeting.  Clerk will take the request under advisement.
 
REPRTS/MINUTES OF OTHER COMMITTEES/BOARDS - Nil
 
STANDING COMMITTEE REPORTS
DEVELOPMENT & OPERATIONS SERVICES STANDING COMMITTEE – DEC 15, 2015
 
REPORTS/MINUTES OF OTHER COMMITTEES/BOARDS
No. 005-16      Moved by Councillor Jeffery
                      Seconded by Councillor Ecclestone
 
THAT the Collingwood Downtown BIA Board of Management minutes of November 25 and December 3, 2015 and the Collingwood Heritage Committee minutes of December 3, 2015 be hereby received.
                                               
CARRIED
 
STAFF REPORTS
CAO2015-11-C           Collingwood Downtown Improvement Opportunities
No. 006-16      Moved by Councillor Jeffery
                     Seconded by Councillor Ecclestone
 
THAT Staff Report CAO2015-11-C be received for information and refer 2016 projects recommended for funding to the 2016 Budget;
 
AND THAT Council support staff continuing to define the scope of work for opportunities to be lead by the Town and recommended for 2016 implementation;
 
AND THAT Council direct staff to develop a draft Memorandum of Understanding between the Town and BIA for Council approval.
 
CARRIED
 
P2015-41-C     Active Transportation Plan
No. 007-16      Moved by Councillor Jeffery
  Seconded by Councillor Lloyd
 
THAT Staff Report P2015-41-C, recommending Council direct staff to organize a public information meeting regarding the Active Transportation Plan to update the 2013-18 Plan and then to establish a list of proposed revisions; be approved. 
 
CARRIED
 
STANDING COMMITTEE REPORT – DEVT2015-11
No. 008-16      Moved by Councillor Jeffery
                      Seconded by Councillor Lloyd
 
THAT Council receive Development and Operations Services Standing Committee Report DEVT2015-11 from its meeting held December 15, 2015, as presented.
 
CARRIED
 
STAFF REPORTS - Nil
 
MOTIONS
No. 009-16      Moved by Councillor Madigan
                     Seconded by Councillor Doherty
 
THAT this Council proceeds in camera in order to address a matter pertaining to:
checked security of the property of the municipality or local board;
checked a proposed or pending acquisition or disposition of land for municipal or local board purposes; and
checked litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.
 
Items for Discussion: Airport lands; New Tecumseth Pipeline
 
CARRIED
 
* Councillor Lloyd participated in the in-camera discussion regarding the pipeline only.
 
NOTICE OF MOTION – Nil
 
COUNTY REPORT
Deputy Mayor Saunderson provided an update with respect to the County’s Waste Management Calendar to be mailed out early the week of January 11th.
 
OLD or DEFERRED BUSINESS
  • Councillor Fryer requested confirmation that COLLUS /PowerStream would not be looking for equity infusion or a capital request prior to Council’s 2016 Budget discussions.
  • Councillor Jeffery advised that the CEO of the Collingwood General and Marine Hospital will be making a presentation to Council at the January 18th Council Meeting and requested any questions be forwarded in advance of the meeting to Clerk Services.
OTHER BUSINESS
  • Councillor Doherty provided a video titled “Weathering the Storm” from the Latornell Symposium about the impacts of climate change on local municipalities, and watersheds.
Council proceeded to in-camera session as previously resolved. (5:48 p.m.)
 
* Mayor Cooper left the meeting during the airport discussion with respect to her previously declared conflict of interest.  DeputyMayor Saunderson assumed the Chair.
 
Mayor Cooper resumed the Chair.
 
Moved by Councillor Madigan
Seconded by Councillor Jeffery
 
THAT Council rise from in-camera and return to public session. (7:41 p.m.)
 
CARRIED
 
CONFIRMATORY BY-LAW
No. 010-16      Moved by Councillor Lloyd
                     Seconded by Councillor Doherty
 
THAT By-law No. 2016-002, being a by-law to confirm the proceedings of the regular meeting of Council held January 4, 2016, be enacted and passed this 4th day of January, 2016.
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor Madigan
 
THAT the meeting of Council be hereby adjourned at 7:42 p.m.   
 
            CARRIED
   
 
         _______________________
MAYOR
 
 
                 _______________________
CLERK
No. of Pages: 
4pages
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2016-01-04 Council Mins.pdf725.98 KB