February 8, 2016 Council Minutes

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A meeting of Council was held Monday February 8, 2016 in the Council Chambers, Town Hall, Collingwood commencing at 5:00 p.m.
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Sandra Cooper
Deputy Mayor Brian Saunderson
Councillor Tim Fryer
Councillor Mike Edwards
Councillor Cam Ecclestone
Councillor Kathy Jeffery
Councillor Deb Doherty
Councillor Bob Madigan
Councillor Kevin Lloyd
 
Staff Present:   
Sara Almas, Clerk
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services
Dean Collver, Director of Parks, Recreation and Culture
Martin Rydlo, Director of Marketing and Business Development
Jennett Mays, Communications Officer
Ken Haigh, CEO Collingwood Public Library
Melissa McQuaig, Manager Human Resources
Gillian Fairley, Coordinator, Small Business Enterprise Centre
Rose Hewitson, Purchasing Officer
 
ADOPTION OF AGENDA
No. 030-16      Moved by Deputy Mayor Saunderson
                      Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for February 8, 2016 be adopted as presented.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST
 
  • Councillor Fryer declared a conflict under Section 7 of the Code of Conduct in regards to the special meeting of Council held February 3, 2016 and the discussion involving the Collus PowerStream directive as he is a former employee of Collus, and noted that he should not have voted on the amendment.
  • Councillor Fryer declared a conflict under Section 7 of the Code of Conduct with respect to Staff Reports P2016-02-C, P2016-03-C and By-law No. 2016-005 regarding the Regional Commercial District Plan of Subdivision located at 20 High St & 530 Third St as his sister and brother-in-law have financial interest/ownership in the subject property.
ADOPTION OF MINUTES
No. 031-16      Moved by Councillor Fryer
                      Seconded by Councillor Ecclestone
 
THAT the minutes of the regular meeting of Council held January 18, 2016 and the special meeting of Council of February 3, 2016, be approved as amended.
-       Councillor Lloyd had regrets for the January 18th, 2016
 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES
Mayor Cooper clarified thatthe Chair of Collus PowerStream will attend a Council meeting on a date that is yet to be determined to provide an update to the budget information requested at the January 18 meeting.
 
As follow up to the meeting of February 3, 2016, Mayor Cooper confirmed that the per diem rate for a Collus PowerStream Director has been established at $300 per meeting since 2000.
 


COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events.
DEPUTATION - Nil
 
CONSENT AGENDA
No. 032-16      Moved by Councillor Edwards
                      Seconded by Councillor Doherty
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
 
General Consent Items
A.1
AMO Communications – AMO Policy  Update: 2016 Pre-Budget Submission
A.2
Ministry of Tourism, Culture and Sport re: Game On – The Government’s Sport Plan
A.3
Great Lakes and Water Policy Section re: City of Waukesha Water Proposal: Great Lakes – St. Lawrence River Sustainable Water Resources Agreement Regional Review Process
A.4
Township of Port Carling Resolution re: Reinstatement of incentives for physicians to practice in rural areas of Ontario
 
CARRIED
 
A.2    Ministry of Tourism, Culture and Sport re: Game On – The Government’s Sport Plan
Director of Parks, Recreation and Culture Dean Collver confirmed that based on input from host municipalities, the Province understands that potential host municipalities are averse to potential financial loss. 
 
REPORTS/MINUTES OF OTHER COMMITTEES/BOARDS 
No. 033-16      Moved by Councillor Ecclestone
                      Seconded by Councillor Doherty
 
THAT the following minutes be hereby received:
  • Collingwood Airport Services Board, December 4, 2015
  • Collingwood Police Services Board, December 7, 2015
  • Collingwood Public Library Board, November 26, 2015 and January 21, 2016
                        CARRIED
 
STANDING COMMITTEE REPORTS
DEVELOPMENT & OPERATIONS STANDING COMMITTEE – January 25, 2016
 
REPORTS/MINUTES OF OTHER COMMITTEES/BOARDS
 
No. 034-16      Moved by Councillor Jeffery
                      Seconded by Councillor Ecclestone
 
THAT the Collingwood Downtown BIA Board of Management minutes of January 7, 2016 and the Collingwood Heritage Committee minutes of January 6, 2016 be hereby received.
 
                        CARRIED
 
STAFF REPORTS
 
CAO2016-02-C Extending Memorandum of Understanding (MOU) with Business Development Centre (BDC) Partners
 
No. 035-16      Moved by Councillor Jeffery
                      Seconded by Councillor Ecclestone
 
THAT Staff Report CAO2016-02-C, recommending Council direct the CAO or Clerk to sign the updated MOU, together with other BDC partners, extending it for a period of 3 years, be approved.
 
                        CARRIED
 
CAO2016-03-C Request to Award RFP Contract for delivery of Starter and Summer Company programs
 
No. 036-16      Moved by Councillor Jeffery
                      Seconded by Councillor Lloyd
 
THAT Staff Report CAO2016-03-C, recommending Council approve the request to award the RFP contract to the Business Enterprise Resource Network (BERN) to deliver the Starter and Summer Company programs for the South Georgian Bay Small Business Enterprise Centre;
 
AND FURTHER THAT Council authorize the South Georgian Bay Small Business Enterprise Centre Coordinator and CAO or Clerk to execute the required agreement with the Business Enterprise Resource Network; be approved.
 
CARRIED
 
P2016-01-C     Authorization By-law to execute an amending Site Plan Control Agreement; 48 Stewart Road (Storpro)
 
No. 037-16      Moved by Councillor Jeffery
                      Seconded by Councillor Lloyd
 
THAT Staff Report P2016-01-C, recommending Council enact and pass an Authorization By-law to execute an amending Site Plan Control Agreement for a self-storage development located at 48 Stewart Road, Collingwood, be received.
 
CARRIED
 
No. 038-16      Moved by Councillor Jeffery
                     Seconded by Councillor Ecclestone
 
THAT By-law No. 2016-004, being a by-law to authorize the execution of a Site Plan Control Agreement between Storpro Limited Partnership and the Corporation of the Town of Collingwood on property municipally addressed as 48 Stewart Road, be enacted and passed this 8th day of February, 2016.
 
CARRIED
 
P2016-02-C     Regional Commercial District Plan of Subdivision; 20 High St/530 Third St
 
No. 039-16      Moved by Councillor Jeffery
                      Seconded by Councillor Ecclestone
 
THAT Staff Report P2016-02-C, recommending Council grant draft approval to the “Regional Commercial District” Plan of Subdivision applicable to land known as 20 High Street & 530 Third Street, subject to the Conditions of Draft Approval attached, be approved. 
 
CARRIED
 
P2016-03-C     Proposed Zoning By-law Amendment; 20 High Street & 530 Third Street; Regional Commercial District Plan of Subdivision
 
No. 040-16      Moved by Councillor Jeffery
                      Seconded by Councillor Lloyd
 
THAT Staff Report P2016-03-C, recommending Council enact and pass the amending Zoning By-law for the land known as 20 High Street & 530 Third Street, be received.
 
CARRIED
 
No. 041-16      Moved by Councillor Jeffery
                      Seconded by Councillor Lloyd
 
THAT By-law No. 2016-005, being a by-law under the provision of Sections 34 and 36 under the provision of Sections 34 and 36 of the Planning Act, R.S.O. 1990, C. P.13, as amended, be enacted and passed this 8th day of February, 2016.
 
                      CARRIED
 
Councillor Fryer left the meeting during the above discussion and vote with respect to his previously declared conflict to the Regional Commercial District.
 
P2016-04-C     Authorization By-law to execute a Site Plan Control Agreement; Model Homes (Kari Crescent)
No. 042-16      Moved by Councillor Jeffery
                      Seconded by Councillor Ecclestone
 
THAT Staff Report P2016-04-C, recommending Council enact and pass an Authorization By-law to execute a Site Plan Control Agreement for model homes located on Kari Crescent, be received.
 
CARRIED
 
No. 043-16      Moved by Councillor Jeffery
                      Seconded by Councillor Ecclestone
 
THAT By-law No. 2016-006, being a by-law to authorize the execution of a Site Plan Control Agreement between2166416 Ontario Inc. and the Corporation of the Town of Collingwood for the Model Homes located on Kari Crescent, be enacted and passed this 8th day of February, 2016.
 
CARRIED
 
PW2016-01     Stewart Road Reservoir and 10th Line Watermain
No. 044-16      Moved by Councillor Jeffery
                      Seconded by Councillor Lloyd
 
THAT Council receive Staff Report PW2016-01 entitled “Stewart Road Reservoir and 10th Line Watermain” and direct Staff to respond to the letter from Lucas & Associates dated December 1, 2015, in accordance with the above noted Staff Report;
 
AND THAT Council authorize staff to award the contract for Engineering Services for the Design and Construction Management for the Stewart Road Reservoir and 10th Line Watermain to Ainley Group for the total cost of $185,928.30 plus HST. This award is contingent on the developers acceptance of the Town’s terms and conditions and providing the necessary funds to proceed;
 
AND THAT if required staff be authorized an additional $15,000 in expenditure for possible cost of living and contingency allowances;
 
AND THAT Council authorize Staff to sign all necessary documents to execute the services contract once Developer financing has been received.
 
CARRIED
 
PRESENTATIONS
  • Quarterly Update re: Economic Development Action Plan
Martin Rydlo, Director Marketing & Business Development provided Council with an overview of the current status of the plan including its objective and purpose, which is to ensure that Collingwood continues to actively attract and retain private sector investment. 
 
STANDING COMMITTEE REPORT– DEVT2016-01
No. 045-16      Moved by Councillor Jeffery
                      Seconded by Councillor Lloyd
 
THAT Council receive Development and Operations Services Standing Committee Report DEVT2016-01 from its meeting held January 25, 2016, as presented.
 
            CARRIED
 
STAFF REPORTS
T2016-01-C     Rail Track Lease
 
No. 046-16      Moved by Councillor Doherty
                     Seconded by Councillor Edwards
 
THAT Council receive Staff Report T2016-01-C regarding a revenue agreement between the Town of Collingwood and Cando Rail Services Ltd;
 
AND THAT Council authorize staff to execute and enter into the agreement.
 
                              CARRIED
 
MOTIONS
No. 047-16      Moved by Councillor Madigan
                      Seconded by Councillor Lloyd
 
THAT this Council proceeds in camera in order to address a matter pertaining to:
checked personal matters about an identifiable individual, including municipal or local board employees.
 
Items for discussion: HR matters; complaint
 
CARRIED
 
BY-LAWS - Nil
NOTICE OF MOTION - Nil
OLD or DEFERRED BUSINESS - Nil
 
OTHER BUSINESS
  • Deputy Mayor Saunderson provided a County update from Warden Marshall in which he advises that the County’s credit rating by Standard and Poor’s was affirmed at AA. The County’s Social and Community Services strategy takes a “housing-first” approach which stresses the need to create more than 2,500 additional affordable housing units by 2024. The region’s population is expected to grow by 667,000 by 2031. Collingwood is recognized as a Growth Node. An update was also provided on the completion of the Transit Feasibility and Implementation Study, additional economic development resources, and County’s contribution to the regional Syrian refugee initiatives.
Council proceeded to in-camera session as previously resolved. (6:15 p.m.)
 
Moved by Councillor Jeffery
Seconded by Councillor Doherty
 
THAT Council rise from in-camera and return to public session. (7:05 p.m.)
 
CARRIED
 
CONFIRMATORY BY-LAW
No. 048-16      Moved by Councillor Lloyd
                      Seconded by Councillor Doherty
 
THAT By-law No. 2016-007, being a by-law to confirm the proceedings of the regular meeting of Council held February 8, 2016 and the special meeting of Council held February 3, 2016, be enacted and passed this 8th day of February, 2016.
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor Fryer
 
THAT the meeting of Council be hereby adjourned at 7:06 p.m.   
 
            CARRIED
 
_______________________
MAYOR
 
_______________________
CLERK 
No. of Pages: 
5pages
AttachmentSize
2016-02-08 Council Mins.pdf955.31 KB