February 22, 2016 Council Minutes

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A meeting of Council was held Monday February 22, 2016 in the Council Chambers, Town Hall, Collingwood commencing at 5:00 p.m.
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Sandra Cooper (regrets)
Deputy Mayor Brian Saunderson
Councillor Tim Fryer
Councillor Mike Edwards
Councillor Cam Ecclestone
Councillor Kathy Jeffery
Councillor Deb Doherty
Councillor Bob Madigan
Councillor Kevin Lloyd
 
Staff Present:   
John Brown, CAO
Sara Almas, Clerk
Nancy Farrer, Director of Planning Services
Dean Collver, Director of Parks, Recreation and Culture (regrets)
Martin Rydlo, Director of Marketing and Business Development (regrets)
Jennett Mays, Communications Officer
Melissa McCuaig, Manager Human Resources
Dennis Sloan, Deputy-Director Financial Planning & Policy Development
 
ADOPTION OF AGENDA
No. 053 -16     Moved by Councillor Fryer
                      Seconded by Councillor Ecclestone
THAT the content of the Council Agenda for February 22, 2016 be adopted as presented.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST – Nil
 
ADOPTION OF MINUTES
No. 054-16      Moved by Councillor Edwards
                      Seconded by Councillor Jeffery
 
THAT the minutes of the regular meeting of Council held February 8, 2016 be approved as presented.
 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES (errors or omissions) - Nil
 
COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events.
Collingwood Heritage Committee Presentation
Margaret Mooy, Committee Chair reviewed heritage accomplishments over the past year and initiatives undertaken by the Committee, together with work achievements of local historical partners.   Deputy Mayor Saunderson together with Mrs. Mooy presented Mr. Roy Johnson with the 2015 Heritage Award for the restoration that he undertook on his commercial property at 57 Hurontario Street.  Mrs. Mooy advised that Mr. Stuart Liddell, owner of the residence located at 234 Pine Street was unable to attend, but received the 2015 Heritage Award for residential restoration. Deputy Mayor Saunderson and Council thanked Mrs. Mooy and the Heritage Committee for their continued dedication to preserving Collingwood’s heritage.
 


DEPUTATION
  • Anti-Bullying Day February 24th
Trevor Henson, Collingwood resident provided a presentation to Council with respect to bullying, requesting support of Anti-Bullying Day and Anti-Bullying month. Deputy Mayor Saunderson congratulated Mr. Henson on his continuing efforts and initiative.
 
PUBLIC MEETING - Proposed Zoning By-law Amendment (Eden Oak McNabb)
Deputy Mayor Saunderson welcomed those in attendance and introduced the Public Meeting format.
 
Clerk Sara Almas confirmed notice for the application was provided with respect to the Zoning By-law Amendment being heard this evening, in accordance with the Planning Act. Notice was provided on January 29, 2016.
 
Mark Bryan, Community Planner provided a detailed review of the proposed zoning by-law amendment. The proposed Zoning By-law Amendment pertains to a portion of a draft approved plan of subdivision (Eden Oak McNabb) located South of Lockhart Road, east of Hurontario Street, North of the Hamilton Drain and West of the Collingwood Rail Trail, and is legally described as Part of the North Half of Lot 40, Concession 8, Former Township of Nottawasaga, (now Town of Collingwood), County of Simcoe.  The portion of the lands proposed to be rezoned includes lots 192 to 274 and Blocks S and T on the draft approved plan of subdivision. 
 
THE PURPOSE AND EFFECT of the proposed Zoning By-law Amendment is to rezone a portion of the subject property from Residential Third Density Exception Forty-Five (R3-45) zone to a Residential Third Density Exception (R3-XX) zone in order to add townhouse dwelling units as a permitted use and reduce the associated minimum lot frontage required to 7.0 metres.  The Zoning By-law Amendment also proposes that several blocks, shown on the draft approved plan of subdivision as buffers for the adjacent Hamilton Drain, be rezoned from Residential Third Density Exception Forty-Five (R3-45) zone to Environmental Protection (EP). 
 
Kris Menzies, MHBC Planning on behalf of the applicant, addressed Council confirming the details of the proposed zoning by-law amendment.
 
Deputy Mayor Saunderson called for comments from the public.
 
Allan Bennett, Lockhart Road questioned the ability to have a decrease in traffic with increased density. Mr. Bennett further inquired to the buffer zones and their size, noting that the property is so wet that it has never been planted and expressing concern with the impact.
 
Joanne Bowden, Brock Crescent, asked when the development is anticipated to commence, whether the construction will be phased-in and the anticipated completion date. Ms. Bowden expressed concerns with noise and whether there will be a noise by-law in effect, and requested the natural buffer between the existing neighbourhood and the new development be respected.   Ms. Bowden expressed concerns with traffic, and the impact with the neighbouring school. 
 
Mark Palmer, Krista Court, questioned the original and proposed draft plan, requesting clarification of the intended use of lots 257, 258 and 259.
Wayne McMullin, Lockhart Road, expressed concern with the neglected buffering at the north end of the development and would like to know if the green space will remain.   
 
Chris Atchison, Lockhart Road, expressed concern with the validity of the claims of the increased density and the decrease of vehicular traffic, little allotment for sidewalks, and feels the increase in neighbouring density will compound the current school traffic issues. Mr. Atchison expressed further concerns with the wetlands between the fence and cornfield, spring flooding, and requested the developer consider leaving the buffer.  
 
Richard Benedict, Golfview Drive, inquired to plans for walkability, and expressed concern with the east west access to the school.  
 
Marvin Clark, Brock Crescent, asked for confirmation of the frontage of the detached parcels, and expressed concerns with the buffer.  
 
Dana Simpson, Brock Crescent, expressed concern with drainage and whether it will impact his home as his property backs on to the subdivision, and what will happen with the berm and its intend purpose.    
 
Deputy Mayor Saunderson called for any further comments from the public.  The public meeting closed at pm.6:08 p.m.
 
Kris Menzies addressed questions pertaining to traffic concerns, timelines noting that a phasing plan will be in place but has not been finalized, drainage, the future use of lots 257, 258 and 259, access to the school, and frontage of the single detached units.
 
The public planning meeting closed at 6:12 p.m.
 
CONSENT AGENDA
No. 055-16      Moved by Councillor Ecclestone
                      Seconded by Councillor Doherty
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
 
General Consent Items
A.1
The Corporation of the Township of Adjala-Tosorontio re: Adjala-Tosorontio Community Based Strategic Plan
A.2
Ministry of Agriculture, Food and Rural Affairs re: 2016 Premier’s Award for Agri-Food Innovation Excellence program. Deadline for application is April 15, 2016
A.3
Simcoe Muskoka District Health Unit re: Recent changes to Infection Prevention and Control Practices Complaint Protocol, 2015
A.4
Town of Aurora motion re: Ontario Municipal Board Jurisdiction 
A.5
National Defence, Office of the Commander, Canadian Forces Base Borden re: Borden Legacy Project
A.6
Ontario Small Urban Municipalities (OSUM) re: 2016 OSUM Conference & Trade Show and Executive Committee Nominations. Deadline for nominations: March 31, 2016
A.7
Great Lakes and St. Lawrence Cities Initiative re: Mayors call on Premiers, Governors to Defend Integrity of Great Lakes and Compact
                       
CARRIED
 
A.4       Town of Aurora motion re: Ontario Municipal Board Jurisdiction 
Council requested the item be referred to Planning Services for review.
 
A.5       National Defence, Office of the Commander, Canadian Forces Base Borden re: Borden Legacy Project
Council referred the item to staff for review.   
 
A.7       Great Lakes and St. Lawrence Cities Initiative re: Mayors call on Premiers, Governors to Defend Integrity of Great Lakes and Compact
 
No. 056-16      Moved by Councillor Ecclestone
                      Seconded by Councillor Fryer
 
THAT Council support the Great Lakes and St. Lawrence Cities Initiative to reaffirm their commitment to the protection of our water resources and authorize the Mayor to submit a letter of support.
 
CARRIED
 
STANDING COMMITTEE REPORTS
COMMUNITY SERVICES STANDING COMMITTEE – FEBRUARY 11, 2016
 
COMMITTEE MINUTES
 
No. 057-16      Moved by Councillor Fryer
                      Seconded by Councillor Madigan
 
THAT the minutes of the Trails Advisory Committee meeting held December 10, 2015 be hereby received and that Council direct a staff report be drafted to further investigate the trail extension and its connectivity to Barrie:
 
December 10, 2015 Recommendation:
THAT the Trails Committee supports extending the Train Trail from Stayner to Utopia alongside the railway tracks within the existing railway right of way and request the Town of Collingwood provide permission to have the trail built along the side of the rail.
 
*Due to staff unable to attend the meeting to address outstanding questions of Council, the item will be considered at the next regular Council meeting.
 
No. 058-16      Moved by Councillor Fryer
                      Seconded by Councillor Madigan
 
THAT the minutes of the Trails Advisory Committee meeting held January 14, 2016 be hereby received and that Council direct staff to initiate the naming procedure to consider the following recommendation when required:
 
January 14, 2016 Recommendation:
THAT the Trails Advisory Committee recommends that  when Cranberry Trail East & Cranberry Trail West are connected, that the new street have ‘Trail’  removed from the designated street name.
 
CARRIED
 
No. 059-16      Moved by Councillor Fryer
                      Seconded by Councillor Madigan
 
THAT the minutes of the Museum Advisory Committee meeting held December 8, 2015 and January 21, 2016 be received and the recommendations therein approved:
 
December 8, 2015 recommendations:
THAT the Museum Advisory Committee accept the Accessions List as attached hereto and that Council endorses the Committee’s recommendation to accept those items by the Museum.
 
THAT the Museum Advisory Committee accept the Deaccessions List as attached hereto and that Council endorses the Committee’s recommendation to dispose of those items by the Museum.
 
CARRIED
 
No. 060-16      Moved by Councillor Fryer
                      Seconded by Councillor Madigan
 
THAT the Georgian Trail Board of Management minutes of November 25, 2015 be received for information.
                       
                        CARRIED
 
STAFF REPORTS
 
PRC2016-04-C Award of Tender PRC2016-02 Heritage Park Junior Baseball Diamond Heritage Park Award of RFP
No. 061-16      Moved by Councillor Fryer
                      Seconded by Councillor Doherty
 
THAT Council receive Staff Report PRC2016-04-C entitled “Award of Tender PRC2016-02 Heritage Park Junior Baseball Diamond” and award the tender to Leading Edge Earthworks Inc. for the tendered amount of $189,614.54 plus HST;
 
AND FURTHER THAT Council authorize Staff and the Mayor to sign all necessary documents to execute the contract be approved.
 
CARRIED
                       
*Council requested additional information with respect to the redevelopment of Heritage Park including sequence of the development.
 
PRC2016-05-C Community Arts Engagement
No. 062-16      Moved by Councillor Fryer
                      Seconded by Councillor Doherty
 
THAT Council receive Staff Report PRC2016-05-C titled “Community Arts Engagement”for information purposes.
 
CARRIED
 
PRC2016-06-C Delegation of Authority to Deaccession Museum Artifacts
No. 063-16      Moved by Councillor Fryer
                      Seconded by Councillor Doherty
 
THAT Staff Report PRC2016-06-C, recommending Council delegate authority to the Director of Parks, Recreation, and Culture for deaccessioning artifacts from the Collingwood Museum, be approved.
 
CARRIED
 
PRC2016-07-C Georgian Triangle Tourist Association (GTTA) Tenancy Agreement
No. 064-16      Moved by Councillor Fryer
                      Seconded by Councillor Doherty
 
THAT Staff Report PRC2016-07-C, recommending Council authorize staff to enter into an agreement with the Georgian Triangle Tourist Association whereby the Town of Collingwood provides no cost office space to the GTTA in exchange for visitor information and reception services;
 
AND FURTHER THAT Council authorize Staff and the Mayor to sign all necessary documents to execute the final agreement; be approved.
                       
CARRIED
 
STANDING COMMITTEE REPORT– COMM2016-01
 
No. 065-16      Moved by Councillor Fryer
                     Seconded by Councillor Doherty
 
THAT Council receive Community Services Standing Committee Report COMM2016-01 from its meeting held February 11, 2016, as presented.
 
            CARRIED
 
STAFF REPORTS – Nil
Motions – Nil
 
BY-LAWS
No. 066-16      Moved by Councillor Madigan
                      Seconded by Councillor Lloyd
 
THAT By-law No. 2016-008, being a by-law to authorize the execution of the OCIF-application-based component, Intake Two Agreement between Her Majesty the Queen in the Right of Ontario and the Town of Collingwood, be enacted and passed this 22nd day of February, 2016.
 
                        CARRIED
 
NOTICE OF MOTION – Nil
OLD or DEFERRED BUSINESS – Nil
 
OTHER BUSINESS
 
  • Clerk Almas gave an overview of the closed meeting investigation conducted by JGM Consulting with respect to a recent complaint that was filed alleging Council met in-camera on a number of occasions pertaining to airport matters that were not in compliance with the Municipal Act.   JGM Consulting concluded that all matters discussed in-camera were appropriate and valid and in accordance with the permitted exemptions provided to Council to meet in closed sessions. In addition, two (2) recommendations were provided with respect to best practices for consideration. 
No. 067-16      Moved by Councillor Jeffery
                      Seconded by Councillor Edwards
 
THAT Council receive the report dated February 15, 2016 from the Closed Meeting Investigator.
 
                        CARRIED
 
  • Councillor Jeffery provided an update from the Federation of Canadian Municipalities (FCM) including its submission of pre-budget comments to the Government of Canada and highlighted some of the messaging for the use of the public funds.
CONFIRMATORY BY-LAW
No. 068-16      Moved by Councillor Doherty
                      Seconded by Councillor Lloyd
 
THAT By-law No. 2016-009, being a by-law to confirm the proceedings of the special meeting of Council held February 18, 2016 and the regular meeting of Council held February 22, 2016, be enacted and passed this 22nd day of February, 2016.
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor Jeffery
 
THAT the meeting of Council be hereby adjourned at 6:54p.m.   
 
            CARRIED
 
         _______________________
MAYOR
 
 
                 _______________________
CLERK 
No. of Pages: 
6pages
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2016-02-22 Council Mins.pdf1.1 MB