March 7, 2016 Council Minutes

NOTICE:

For a complete version of this document, including all related materials, download the attached PDF:

AttachmentSize
2016-03-07 Council Mins.pdf511.08 KB
 
A meeting of Council was held Monday March 7, 2016 in the Council Chambers, Town Hall, Collingwood commencing at 5:00 p.m.
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Sandra Cooper
Deputy Mayor Brian Saunderson
Councillor Tim Fryer
Councillor Mike Edwards
Councillor Cam Ecclestone
Councillor Kathy Jeffery
Councillor Deb Doherty
Councillor Bob Madigan
Councillor Kevin Lloyd
 
Staff Present:   
John Brown, CAO
Sara Almas, Clerk
Nancy Farrer, Director of Planning Services
Marjory Leonard, Treasurer
Dean Collver, Director of Parks, Recreation and Culture
Martin Rydlo, Director of Marketing and Business Development
Dennis Sloan, Deputy Director Financial Planning, Policy Development
Melissa McQuaig, Manager Human Resources
Jennett Mays, Communications Officer
 
ADOPTION OF AGENDA
No. 069-16      Moved by Deputy Mayor Saunderson
                       Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for March 7, 2016 be adopted as presented.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST
  • Councillor Doherty declared a conflict with Staff Report P2016-09-C, Home Hardware Expansion of its outside storage area located at 104 High Street as Home Hardware is a client.
  • Councillor Jeffery declared a conflict with Staff Report P2016-08-C, Cranberry Inn located at 19 Keith Avenue as the Cranberry Inn is a client of her employer.
ADOPTION OF MINUTES
No. 070-16      Moved by Councillor Fryer
                       Seconded by Councillor Ecclestone
 
THAT the minutes of the special meeting of Council held February 18, 2016 and the regular meeting held February 22, 2016 be approved as presented.
 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES (errors or omissions)
  • Dean Collver, Director of Parks, Recreation and Culture provided an update to Council with respect to the redevelopment and phasing of Heritage Park.
COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events.
DEPUTATION - Nil
 
CONSENT AGENDA
No. 071-16      Moved by Councillor Edwards
                     Seconded by Councillor Jeffery
 
THAT the General Consent Agenda, having been given due consideration by Council, be received
 
General Consent Items
A.1
Corporation of the Town of Carleton Place motion re: Small Communities Fund (SCF) and Ontario Community Infrastructure Fund (OCIF)
A.2
S. Greco re: Collingwood Airport & Railway
A.3
Ministry of Community Safety and Correctional Services re: Compliance with the Emergency Management and Civil Protection Act (EMCPA) and its associated Regulation, Ontario Regulation 380/04
 
CARRIED
 
REPORTS/MINUTES OF OTHER COMMITTEES/BOARDS- Nil
 
STANDING COMMITTEE REPORTS
STRATEGIC INITIATIVES STANDING COMMITTEE – FEBRUARY 24 , 2016
 
STANDING COMMITTEE REPORT– SIC2016-01
No. 072-16      Moved by Deputy Mayor Saunderson
                       Seconded by Councillor Edwards
 
THAT Council receive Strategic Initiatives Services Standing Committee Report SIC2016-01 from its meeting held February 24, 2016, as presented.
 
CARRIED
 
STRATEGIC INITIATIVES STANDING COMMITTEE – FEBRUARY 27, 2016
 
STANDING COMMITTEE REPORT– SIC2016-02
No.073 -16      Moved by Deputy Mayor Saunderson
                       Seconded by Councillor Edwards
 
THAT Council receive Strategic Initiatives Services Standing Committee Report SIC2016-02 from its meeting held February 27, 2016, as presented.
 
CARRIED
 
DEVELOPMENT & OPERATIONS SERVICES STANDING COMMITTEE – FEBRUARY 29, 2016
 
REPORTS/MINUTES OF OTHER COMMITTEES/BOARDS
No. 074-16      Moved by Councillor Jeffery
                      Seconded by Councillor Lloyd
 
THAT the Collingwood Downtown BIA Board of Management minutes of February 4, 2016 and the Collingwood Heritage Committee minutes of February 3, 2016 be hereby received and recommendations be approved.
 
Recommendation: THAT the Heritage Committee recommends that Council proceed with the Notice of Intent to Designate under Section 29 of the Ontario Heritage Act, the property located at 328 Pine Street as being of cultural heritage value or interest.
 
CARRIED
 
STAFF REPORTS
P2016-05-C     Extension of Draft Approval; Red Maple Plan of Subdivision
No. 075-16      Moved by Councillor Jeffery
                       Seconded by Councillor Lloyd
 
THAT Staff Report P2016-05-C, recommending Council extends the draft approval for the proposed Red Maple Plan of Subdivision for a further three (3) years (March 25th, 2019), be hereby approved.
 
CARRIED
 
P2016-06-C     Authorization By-law to execute an amending Site Plan Control Agreement; 240 Erie Street (Campbell House Hospice)
No. 076-16      Moved by Councillor Jeffery
                        Seconded by Councillor Ecclestone
 
THAT Staff Report P2016-06-C, recommending Council enact and pass an Authorization By-law to execute an amending Site Plan Control Agreement for an expansion to a hospice located at 240 Erie Street;
 
AND THAT Council herein authorize the waiving of fees and charges including all planning application fees, all legal costs and expenses for the preparation, registration, administration and enforcement of the site plan agreement, all building permit fees, any Parkland dedication fees, all engineering fees for site plan administration, all costs related to the Water department review or design of the water works and for inspection related to construction, installation and provision of any works applicable to the Hospice Georgian Triangle Campbell House expansion project;
 
AND FURTHER THATCouncil provide a grant to Hospice Georgian Triangle in an amount equal to the Town-wide Development Charges applicable to the development; be approved.
 
                        CARRIED
 
No. 077-16      Moved by Councillor Jeffery
                        Seconded by Councillor Ecclestone
 
THAT By-law No. 2016-010, being a by-law to authorize the execution of an amending Site Plan Control Agreement between Hospice Georgian Triangle and the Corporation of the Town of Collingwood for the development located at 240 Erie Street, Collingwood, referred to as the “Hospice House Expansion”, be enacted and passed this 7th day of March, 2016.
 
                        CARRIED
 
P2016-07-C     Authorization By-law to execute a Site Plan Control Agreement; 833 Hurontario Street
No. 078-16      Moved by Councillor Jeffery
                       Seconded by Councillor Lloyd
 
THAT Staff Report P2016-07-C, recommending Council enact and pass an Authorization By-law to execute a Site Plan Control Agreement for a real estate services office located at 833 Hurontario Street, be received.
 
              CARRIED
 
No. 079-16      Moved by Councillor Jeffery
                       Seconded by Councillor Lloyd
 
THAT By-law No. 2016-011, being a by-law to authorize the execution of a Site Plan Control Agreement between 569263 Ontario Inc. and the Corporation of the Town of Collingwood for the development located at 833 Hurontario Street, Collingwood, referred to as “Eden Oak McNabb Sales Office” be enacted and passed this 7th day of March, 2016.
 
                        CARRIED
 
P2016-08-C     Authorization By-law to execute a Site Plan Control Agreement; 19 Keith Avenue (Cranberry Inn)
No. 080-16      Moved by Councillor Ecclestone
                       Seconded by Councillor Lloyd
 
THAT Staff Report P2016-08-C, recommending Council enact and pass an Authorization By-law to execute a Site Plan Control Agreement for a hotel expansion located at 19 Keith Avenue, be received.
 
                        CARRIED
 
No. 081-16      Moved by Councillor Ecclestone
                       Seconded by Councillor Lloyd
 
THAT By-law No. 2016-012, being a by-law to authorize the execution of a Site Plan Control Agreement between Law Cranberry Resort Limited and the Corporation of the Town of Collingwood for the development located at 19 Keith Avenue, Collingwood, referred to as the “Cranberry Inn Expansion”, be enacted and passed this 7th day of March, 2016.
 
   CARRIED
 
*Councillor Jeffery left the meeting during the discussion and vote with respect to her previously declared conflict of interest for the above two resolutions.
 
P2016-09-C     Authorization By-law to execute an Amending Site Plan Control Agreement; 104 High Street (Home Hardware)
No. 082-16      Moved by Councillor Jeffery
                       Seconded by Councillor Ecclestone
 
THAT Staff Report P2016-09-C, recommending Council enact and pass an Authorization By-law to execute an amending Site Plan Control Agreement for a home centre located at 104 High Street, be received.
 
                        CARRIED
 
No. 083-16      Moved by Councillor Jeffery
                        Seconded by Councillor Ecclestone
 
THAT By-law No. 2016-013, being a by-law to authorize the execution of a Site Plan Control Agreement between Home Hardware Stores Limited and the Corporation of the Town of Collingwood for the development located at 104 High Street, Collingwood, referred to as the “Expanded Outside Storage Area”, be enacted and passed this 7th day of March, 2016.
                        CARRIED
 
*Councillor Doherty left the meeting during the discussion and vote with respect to her previously declared conflict of interest for the above two resolutions.
 
P2016-10-C     Removal of a Holding “H” Zone symbol; 8 & 10 Harbour Street West
No. 084-16      Moved by Councillor Jeffery
                      Seconded by Councillor Lloyd
 
THAT Staff Report P2016-10-C, recommending Council enact and pass an amending Zoning By-law to remove the Holding Eighteen “H18” symbol from 8 and 10 Harbour Street West for the development known as Balmoral Village Retirement Residence and Apartments, be received.
 
CARRIED
 
No. 085-16      Moved by Councillor Jeffery
                      Seconded by Councillor Lloyd
 
THAT By-law No. 2016-014, being a by-law to remove the holding symbol on property municipally addressed as 8 and 10 Harbour Street West, Collingwood, be enacted and passed this 7th day of March, 2016.
 
CARRIED
 
P2016-11-C     Authorization By-law to execute a Site Plan Control Agreement; 8 &10 Harbour Street West; Balmoral Village Retirement Residence & Apartments
No. 086-16      Moved by Councillor Jeffery
                      Seconded by Councillor Ecclestone
 
THAT Staff Report P2016-11-C, recommending Council enact and passes an Authorization By-law to execute a Site Plan Control Agreement for a retirement home and apartment dwelling building development located at 8 and 10 Harbour Street West, be received.
 
CARRIED


No. 087-16      Moved by Councillor Jeffery
                      Seconded by Councillor Ecclestone
 
THAT By-law No. 2016-015, being a by-law to authorize the execution of a Site Plan Control Agreement between Collingwood Seniors GP Ltd. and the Corporation of the Town of Collingwood for the development located at 8 and 10 Harbour Street West, Collingwood, referred to as “Balmoral Village Retirement Residents & Apartments”, be enacted and passed this 7th day of March, 2016.
 
 
                   CARRIED
 
P2016-13-C     Authorization By-law to execute a Site Plan Control Agreement; 14 Harbour Street West - Balmoral Village (Block 1)
No. 088-16      Moved by Councillor Jeffery
                      Seconded by Councillor Lloyd
 
THAT Staff Report P2016-13-C, recommending Council enact and pass an Authorization By-law to execute a Site Plan Control Agreement for development of semi-detached and townhouse dwellings located at 14 Harbour Street West, be received.
 
                 CARRIED
 
No. 089-16      Moved by Councillor Jeffery
                      Seconded by Councillor Lloyd
 
THAT By-law No. 2016-016, being a by-law to authorize the execution of a Site Plan Control Agreement between 2166416 Ontario Inc. and the Corporation of the Town of Collingwood for the development referred to as “Balmoral Village Block 1”, be enacted and passed this 7th day of March, 2016.
 
                 CARRIED
 
P2016-12-C     Authorization By-law to execute a Site Plan Control Agreement; Georgian Bay Bio-Medical (180 Mountain Road)
No. 090-16      Moved by Councillor Jeffery
                      Seconded by Councillor Ecclestone
 
THAT Staff Report P2016-12-C, recommending Council enact and pass an Authorization By-law to execute a Site Plan Control Agreement for a manufacturing, processing, assembly, or fabrication plant located at 180 Mountain Road, be received;
 
AND THAT Council approve a phased-in approach to the payment of the required fees, that securities be posted with respect to landscaping, and that no Building Permit be issued until all necessary securities have been remitted.
 
CARRIED
 
No. 091-16      Moved by Councillor Jeffery
                      Seconded by Councillor Ecclestone
 
THAT By-law No. 2016-017, being a by-law to authorize the execution of a Site Plan Control Agreement between Georgian Bay Biomed Inc. and the Corporation of the Town of Collingwood for the development located at 180 Mountain Road, Collingwood, referred to as “Georgian Bay Biomed Inc. Facility”, be enacted and passed this 7th day of March, 2016.
 
CARRIED
 
STANDING COMMITTEE REPORT– DEVT2016-02
Martin Rydlo, Director of Marketing and Business Development provided a brief update regarding youth initiatives with respect to economic development. 
 
No. 092-16      Moved by Councillor Jeffery
                      Seconded by Councillor Lloyd
 
THAT Council receive Development and Operations Services Standing Committee Report DEVT2016-02 from its meeting held February 29, 2016, as presented.
 
CARRIED
 
STAFF REPORTS
T2016-02-C     Excluded Expenses
No. 093-16      Moved by Deputy Mayor Saunderson
                      Seconded by Councillor Madigan
 
THAT Staff Report T2016-02-C, recommending Council adopt the compliance report for expenses excluded from the 2016 budget as outlined in this report, as required by Ontario Regulation 284/09, be approved.
 
                        CARRIED
 
T2016-03-C     Adoption of the 2016 Budget Estimates
Motion was separated as provided below:
 
No. 094-16      Moved by Deputy Mayor Saunderson
COUNCIL
Yea
Nay
Cooper
X
 
Saunderson
X
 
Fryer
X
 
Edwards
X
 
Ecclestone
X
 
Jeffery
X
 
Doherty
X
 
Madigan
X
 
Lloyd
X
 
TOTAL
9
0
                      Seconded by Councillor Madigan
 
THAT Staff Report T2016-03-C, recommending Council adopt the 2016 budget with gross expenditure estimates of $66,875,046 for operations and capital requiring the levying of rates to raise net expenditures of $28,866,902 as detailed in this report;
 
AND THAT Council enact an authorizing by-law to adopt the 2016 budget estimates.
 
CARRIED (recorded vote - unanimous)
 
 
 
 
 
 
 
 
COUNCIL
Yea
Nay
Cooper
 
X
Saunderson
X
 
Fryer
 
X
Edwards
X
 
Ecclestone
X
 
Jeffery
X
 
Doherty
X
 
Madigan
X
 
Lloyd
 
X
TOTAL
6
3
 
 
 
                        Moved by Deputy Mayor Saunderson
                        Seconded by Councillor Madigan
 
THAT Council direct the Treasurer to prepare a bylaw to institute a 0.75% Special Capital Levy for the 2016 once the County has established the tax ratios for 2016; be approved.
 
CARRIED (recorded vote)
 
No. 095-16      Moved by Deputy Mayor Saunderson
                      Seconded by Councillor Madigan
 
THAT By-law No. 2016-018, being a by-law to adopt the 2016 Municipal Budget Estimates, be enacted and passed this 7th day of March, 2016.
 
CARRIED
 
MOTIONS
No. 096-16      Moved by Councillor Doherty
                      Seconded by Councillor Jeffery
 
THAT this Council proceeds in Camera in order to address a matter pertaining to:
checked personal matters about an identifiable individual, including municipal or local board employees; and
checked a proposed or pending acquisition or disposition of land by the municipality or local board.
 
Items for Discussion: a) Property sale; and b) Code of Conduct complaint
 
            CARRIED
 
BY-LAWS - Nil
 
NOTICE OF MOTION
  • Deputy Mayor Saunderson provided the following notice of motion to be considered at the next regular Council meeting:
WHEREAS the current CAO contract expires early October 2016;
 
AND WHEREAS Council could benefit from the continuity of retaining our current CAO to complete significant and highly complex tasks that are well underway that are anticipated to be completed prior to the end of 2017;
 
AND WHEREAS Council has allocated $70,000 from reserve for the new CAO recruitment which could be saved from the 2016 budget;
 
AND WHEREAS Council will maintain the ability to appoint the new CAO prior to the expiry of their existing Council term;
 
THEREFORE BE IT RESOLVED THAT Council authorize the extension of the appointment of CAO John Brown to October 2017, under the same conditions of the current contract, subject to his consent and approval.
 
COUNTY REPORT
  • Deputy Mayor Saunderson provided an update from the County that included organic processing and waste processing facility, update regarding Good Roads Conference announcements and Ministry meeting updates, age friendly county survey, airport appeal support from the County.  
OLD or DEFERRED BUSINESS
No. 097-16      Moved by Councillor Fryer
                      Seconded by Councillor Madigan
 
THAT the minutes of the Trails Advisory Committee meeting held December 10, 2015 be hereby received and that Council direct a staff report be drafted to further investigate the trail extension and its connectivity to Barrie:
 
December 10, 2015 Recommendation: THAT the Trails Committee supports extending the Train Trail from Stayner to Utopia alongside the railway tracks within the existing railway right of way and request the Town of Collingwood provide permission to have the trail built along the side of the rail.
 
CARRIED
 
OTHER BUSINESS
  • Councillor Jeffery provide an update regarding the Federation of Canadian Municipalities (FCM) meeting including the federal funding for infrastructure projects, and convincing feds to combine and stack funding opportunity projects.
Council proceeded to in-camera session as previously resolved. (7:05p.m.)
 
Moved by Councillor Jeffery
Seconded by Councillor Doherty
 
THAT Council rise from in-camera and return to public session. (7:38p.m.)
 
CARRIED
 
CONFIRMATORY BY-LAW
No. 098-16      Moved by Councillor Madigan
                      Seconded by Councillor Jeffery
 
THAT By-law No. 2016-019, being a by-law to confirm the proceedings of the regular meeting of Council held March 7th, 2016, be enacted and passed this 7th day of March, 2016.
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor Doherty
 
THAT the meeting of Council be hereby adjourned at 7:39p.m.   
 
            CARRIED
 
         _______________________
MAYOR
 
 
                 _______________________
CLERK 
No. of Pages: 
7pages
AttachmentSize
2016-03-07 Council Mins.pdf511.08 KB