March 21, 2016 Council Minutes

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A meeting of Council was held Monday March 21, 2016 in the Council Chambers, Town Hall, Collingwood commencing at 5:00 p.m.
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Sandra Cooper
Deputy Mayor Brian Saunderson
Councillor Tim Fryer
Councillor Mike Edwards
Councillor Cam Ecclestone
Councillor Kathy Jeffery
Councillor Deb Doherty
Councillor Bob Madigan
Councillor Kevin Lloyd
 
Staff Present:   
John Brown, CAO
Sara Almas, Clerk
Nancy Farrer, Director of Planning Services
Marjory Leonard, Treasurer
Dean Collver, Director of Parks, Recreation and Culture
Martin Rydlo, Director of Marketing and Business Development
Dennis Sloan, Deputy Director Financial Planning, Policy Development
Melissa McQuaig, Manager Human Resources
Jennett Mays, Communications Officer
 
ADOPTION OF AGENDA
No.099-16       Moved by Deputy Mayor Saunderson
                      Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for March 21, 2016 be adopted as presented.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST / CODE OF CONDUCT
  • Councillor Fryer disclosed that he has a Section 7 Code of Conduct interest with respect to the Airport matter and his brother-in-law’s involvement with the Clearview Aviation Commerce Centre.
ADOPTION OF MINUTES
No. 100-16      Moved by Councillor Fryer
                      Seconded by Councillor Ecclestone
 
THAT the minutes of the regular meeting of Council held March 7, 2016 be approved as presented.
 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES - Nil
 
COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events.
DEPUTATION – Nil
 
PUBLIC MEETING Proposed Zoning By-law Amendment (Balmoral)
Mayor Cooper welcomed those in attendance and introduced the Public Meeting format.
 
Clerk Sara Almas confirmed notice for the application was provided with respect to the Zoning By-law Amendment being heard this evening, in accordance with the Planning Act. Notice was provided on February 19, 2016.
 
Kandas Bondarchuk, Planner - Technician provided a detailed review of the proposed zoning by-law amendment. The proposed Zoning By-law Amendment is to rezone the subject property from Residential Third Density (R3) zone to a Residential Third Density Exception (R3-E) zone. The proposed Zoning By-law Amendment pertains to a block in a registered Plan of Subdivision (Balmoral) located on the south side of Harbour Street West and is legally described as Block 1, Plan 51M-1049, Town of Collingwood, County of Simcoe. The proposed Zoning By-law Amendment would permit the subject lands to be developed with freehold lots accessed by private condominium roads while maintaining compliance with the provisions of the zoning by-law as if the constituent parcels involved continue to comprise one lot. 
 
THE PURPOSE AND EFFECT of the proposed Zoning By-law Amendment is to rezone the subject property from Residential Third Density (R3) zone to a Residential Third Density Exception (R3-E) zone. The proposed Zoning By-law Amendment would permit the subject lands to be developed with freehold lots accessed by private condominium roads while maintaining compliance with the provisions of the zoning by-law as if the constituent parcels involved continue to comprise one lot. 
 
Glen Lucas, Lucas and Associates addressed Council to further explain the purpose and effect of the proposed technical amendment.
 
Mayor Cooper called for comments from the public.  No comments were received.  The public meeting closed at 6:08 p.m.
 
CONSENT AGENDA
No. 101-16      Moved by Councillor Madigan
                      Seconded by Councillor Jeffery
THAT the General Consent Agenda, having been given due consideration by Council, be received.
 
General Consent Items
A.1
C. West, Save Via re: VIA 1-4-10 Plan: A Recovery Strategy for Canada’s National Rail Passenger Service
A.2
Markham motion re: Request the Government of Ontario to limit the Jurisdiction of the Ontario Municipal Board (13.2 and 10.0)
A.3
Huronia Community Foundation re: Invitation to breakfast meeting to explore the potential of collaborative funding
A.4
Ministry of Municipal Affairs and Housing, Thank you for letter re: Growth Plan implementation and financial challenges within the primary settlement areas in Simcoe County
A.5
A. O’Dette, President & CEO, Ontario Chamber of Commerce re: Fifth iteration of the Ontario Chamber of Commerce’s Economic agenda for Ontario: Emerging Stronger 2016: Measuring Progress, Charting a New Course
A.6
W. Goertz, Tricon Management Systems Inc., re: Development Charge By-law 2014-066 and request for extension of three (3) months for receipt of building permit and to receive the development charge credit.
 
                        CARRIED
 
A.6       W. Goertz, Tricon Management Systems Inc., re: Development Charge By-law 2014-066 and request for extension of three (3) months for receipt of building permit and to receive the development charge credit.
 
No. 102-16      Moved by Councillor Madigan
                     Seconded by Councillor Jeffery
 
THAT Council authorize the Mayor and Clerk to enter into an extension agreement of three (3) months with Tricon Management Systems Inc. with respect to the required development charge credits for the re-development of 75 Third Street, Collingwood.
 
                        CARRIED
 
REPORTS/MINUTES OF OTHER COMMITTEES/BOARDS
 No. 103-16     Moved by Councillor Ecclestone
                     Seconded by Councillor Lloyd
 
THAT the Collingwood Public Library Board minutes of February 25, 2016 be hereby received.
 
CARRIED
 


STANDING COMMITTEE REPORTS
ENVIRONMENTAL SERVICE STANDING COMMITTEE – MARCH 8, 2016
 
STAFF REPORTS
ES2016-03-C   Environmental Services: 2015 Wastewater Operations Summary
No. 104-16      Moved by Councillor Fryer
                      Seconded by Councillor Ecclestone
 
THAT Council receive Staff Report ES2016-03-C entitled “Environmental Services: 2015 Wastewater Operations Summary” for information.
 
CARRIED
 
ES2016-04-C   2015 Annual Wastewater Compliance Report
No. 105-16      Moved by Councillor Fryer
                     Seconded by Councillor Ecclestone
 
THAT Council receive Staff Report ES2016-04-C and approve the 2015 Annual Wastewater Compliance Report.
 
CARRIED
 
ES2016-05-C   Environmental Services Operations Plan
No. 106-16      Moved by Councillor Fryer
                      Seconded by Councillor Jeffery
 
THAT Staff Report ES2016-05-C, recommending Council accept the Environmental Service Operational Plan;
 
AND THAT Council commits to and endorses the Operational Plan by signing the Management System Policy Statement; be hereby approved.
 
CARRIED
 
OTHER BUSINESS
No. 107-16      Moved by Councillor Fryer
                     Seconded by Councillor Jeffery
 
THAT the Environmental Services Standing Committee recommend Council request that all front ending agreements for servicing, etc...require a detailed staff report including the general nature, history and analysis for the recommendation and provide a policy framework in advance of future developments consistent with our existing financial policies.  (Staff Report Fall 2016)
 
                        CARRIED
 
STANDING COMMITTEE REPORT– ENVT2016-02
No. 108 -16            Moved by Councillor Fryer
                             Seconded by Councillor Jeffery
 
THAT Council receive the Environmental Services Standing Committee Report ENVT2016-02 from its meeting held March 8, 2016, as presented.
 
                 CARRIED
 
CORPORATE SERVICES STANDING COMMITTEE – MARCH 14, 2016
 
REPORTS/MINUTES OF OTHER COMMITTEES/BOARDS
No. 109-16      Moved by Councillor Edwards
                      Seconded by Deputy Mayor Saunderson
 
THAT the Accessibility Advisory Committee minutes of November 25, 2015 be hereby received.
 
                        CARRIED
STAFF REPORTS
C2016-01-C     Procedural By-law Amendments
No. 110-16      Moved by Deputy Mayor Saunderson
                      Seconded by Councillor Edwards
 
THAT Staff Report C2016-01-C, recommending Council enact and pass a by-law containing the changes to the Procedural By-law described herein, and with respect to the proceedings of Council, Standing Committees, and Other Committees and Boards of Council, be received.
 
Moved by Councillor Edwards
Seconded by Deputy Mayor Saunderson
 
THAT Council reconsider the composition of the Striking Committee.
 
DEFEATED
 
Moved by Councillor Edwards
Seconded by Councillor Ecclestone
 
THAT Council reconsider the Member remuneration/compensation funds being placed into general revenues to assist in funding for Council grants and donations.
 
CARRIED
 
Moved by Councillor Edwards
Seconded by Councillor Lloyd
 
THAT Council approve the removal of Section 7.5 titled Remuneration/Compensation from the Procedural By-law.
 
DEFEATED
 
Moved by Councillor Jeffery
Seconded by Councillor Doherty
 
THAT Section 4.3 titled Special Meetings of Council be amended to include “and/or CAO” to the ability to summon a Special Meeting of Council meetings in addition to the Mayor or written petition from a majority of the Members.
 
DEFEATED
 
Moved by Councillor Madigan
Seconded by Councillor Fryer
 
THAT the Definition of “New Information” be amended to include “and/or CAO” to determine what constitutes as New Information.   
 
CARRIED
 
No. 110-16      Moved by Deputy Mayor Saunderson
                      Seconded by Councillor Edwards
 
THAT Staff Report C2016-01-C, recommending Council enact and pass a by-law containing the changes to the Procedural By-law described herein, and with respect to the proceedings of Council, Standing Committees, and Other Committees and Boards of Council, be received as amended.
 
CARRIED
 
No. 111-16      Moved by Deputy Mayor Saunderson
                      Seconded by Councillor Edwards
 
THAT By-law No. 2016-020, being a by-law to replace Procedural By-law No. 2014-090, a by-law to govern the proceedings of Council, Standing Committees, and Other Committees and Boards of Council, be enacted and passed this 21st day of March, 2016.
 
CARRIED
 
No. 112-16      Moved by Councillor Edwards
                      Seconded by Deputy Mayor Saunderson
 
THAT By-law No. 2016-021, being a by-law to amend By-law No. 2015-007, a by-law to re-establish a Board of Management for the Downtown Collingwood Business Improvement Area, more specifically to amend its Board composition,  be enacted and passed this 21st day of March, 2016.
 
            CARRIED
 
CAO2016-04-C Use of Social Media Policy
No. 113-16      Moved by Councillor Edwards
                      Seconded by Deputy Mayor Saunderson
 
THAT Staff Report CAO2016-04-C, recommending Council adopt the updated Use of Social Media Policy, be approved.
 
            CARRIED
 
STANDING COMMITTEE REPORT – CORP2016-01
No. 114-16      Moved by Councillor Edwards
                      Seconded by Deputy Mayor Saunderson
 
THAT Council receive the Corporate Services Standing Committee Report CORP2016-01 from the meeting held March 14, 2016, as presented.
 
CARRIED
 
STAFF REPORTS
T2016-04-C     2015 Statement of Remuneration Paid to Council and Appointed Board Members
No. 115-16      Moved by Deputy Mayor Saunderson
                      Seconded by Councillor Edwards
 
THAT Staff Report T2016-04-C, outliningthe 2015 Statement of Remuneration Paid to Council and appointed Board Members, be received for information.
 
CARRIED
 
MOTIONS
No. 116-16      Moved by Deputy Mayor Saunderson
                      Seconded by Councillor Madigan
 
WHEREAS the current CAO contract expires early October 2016;
 
AND WHEREAS Council could benefit from the continuity of retaining our current CAO to complete significant and highly complex tasks that are well underway that are anticipated to be completed prior to the end of 2017;
 
AND WHEREAS Council has allocated $70,000 from reserve for the new CAO recruitment which could be saved from the 2016 budget;
 
AND WHEREAS Council will maintain the ability to appoint the new CAO prior to the expiry of their existing Council term;
 
COUNCIL
Yea
Nay
Cooper
 
X
Saunderson
X
 
Fryer
 
X
Edwards
 
X
Ecclestone
X
 
Jeffery
X
 
Doherty
X
 
Madigan
X
 
Lloyd
 
X
TOTAL
5
4
THEREFORE BE IT RESOLVED THAT Council authorize the extension of the appointment of CAO John Brown to October 2017, under the same conditions of the current contract, subject to his consent and approval.
 
*CAO Brown left the room, after noting his acceptance of his existing terms, and support of the public discussion.   
 
Council recessed at 7:52 p.m., reconvening at 8:31 p.m.
 
CARRIED (recorded vote)
 


No. 117-16      Moved by Councillor Doherty
                      Seconded by Councillor Ecclestone
 
THAT this Council proceeds in camera in order to address a matter pertaining to:
checked a proposed or pending acquisition or disposition of land for municipal or local board purposes; (A,B,D)
checked security of the property of the municipality or local board; (E) and
checked advice that is subject to solicitor/client privilege, including communications necessary for that purpose. (C,D,E)
 
Items for discussion: a) Sale of Murray Court; b) Sale of portion of Ontario Street; c) Airport Appeal; d) Hospital Land Grant; e) Collus PowerStream Review
 
CARRIED
 
BY-LAWS - Nil
 
NOTICE OF MOTION
  • Councillor Fryer provided the following notice of motion:
WHEREAS the Federation of Canadian Municipalities (FCM) represents the interests of municipalities on policy and program matters that fall within federal jurisdiction;
 
AND WHEREAS FCM’s Board of Directors is comprised of elected municipal officials from all regions and sizes of communities to form a broad base of support and provide FCM with the prestige required to carry the municipal message to the federal government; and
 
WHEREAS FCM’s Annual Conference and Trade Show will take place from June 3 to 5, 2016, during which time the Annual General Meeting will be held and followed by the election of FCM’s Board of Directors;
 
BE IT RESOLVEDthat Council of the TOWN OF COLLINGWOOD endorse Councillor Kathy Jeffery to stand for election on FCM’s Board of Directors for the period starting June 2016 and ending June 2017;
 
AND THAT the Town of Collingwood assume all costs associated with Councillor Kathy Jeffery attending FCM’s Board of Directors meetings.
 
OLD or DEFERRED BUSINESS - Nil
 
OTHER BUSINESS - Nil
 
Council proceeded to in-camera session as previously resolved. (8:38 p.m.)
 
Moved by Councillor Madigan
Seconded by Councillor Ecclestone
 
THAT Council rise from in-camera and return to public session. (10:20 p.m.)
 
CARRIED
 
Rise and Report from Closed Session:
 
Moved by Councillor Edwards
Seconded by Councillor Ecclestone
 
THAT Council support pursuing the MOE Appeal in regard to the wpd Fairview Windfarm, including a potential mediated settlement with wpd Fairview up to $50,000, until the outcome of the preliminary hearing and/or additional information is available, subject to continued support from the County of Simcoe with respect to their financial commitment to the appeal.  
 
CARRIED
 
Moved by Deputy Mayor Saunderson
Seconded by Councillor Fryer
 
THAT Council support providing a financial commitment to the Collingwood General and Marine Hospital for the hospital redevelopment in Collingwood, with a preference to maintaining the facility and services at the existing site as the optimal location in the centre of the Town’s designated health services area.
 
CARRIED
 
CONFIRMATORY BY-LAW
No. 118-16      Moved by Councillor Jeffery
                    Seconded by Councillor Madigan
 
THAT By-law No. 2016-022, being a by-law to confirm the proceedings of the regular meeting of Council held March 21, 2016, be enacted and passed this 21st day of March, 2016.
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor Doherty
 
THAT the meeting of Council be hereby adjourned at 10:25 p.m.  
 
            CARRIED
 
         _______________________
MAYOR
 
 
                 _______________________
CLERK
No. of Pages: 
7pages
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2016-03-21 Council Mins.pdf1.25 MB