May 9, 2016 Council Minutes

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A meeting of Council was held Monday May 9, 2016 in the Council Chambers, Town Hall, Collingwood commencing at 5:00 p.m.
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Sandra Cooper
Deputy Mayor Brian Saunderson
Councillor Tim Fryer
Councillor Mike Edwards
Councillor Cam Ecclestone
Councillor Kathy Jeffery
Councillor Deb Doherty
Councillor Bob Madigan (regrets)
Councillor Kevin Lloyd
 
Staff Present:   
John Brown, CAO
Sara Almas, Clerk
Trent Elyea, Fire Chief
Nancy Farrer, Director of Planning Services
Dean Collver, Director of Parks, Recreation and Culture
Dennis Sloan, Deputy Director Financial Planning, Policy Development
Brian MacDonald, Director, Public Works, Engineering
Melissa McQuaig, Manager Human Resources
Jennett Mays, Communications Officer
 
ADOPTION OF AGENDA
No.169-16       Moved by Deputy Mayor Saunderson
                      Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for May 9, 2016 be adopted as presented.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST - Nil
 
ADOPTION OF MINUTES
No. 170-16      Moved by Councillor Fryer
                      Seconded by Councillor Ecclestone
 
THAT the minutes of the regular meeting held April 25, 2016 be approved as presented.
 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES (errors or omissions) - Nil
 
COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events.
DEPUTATION  
  • Collingwood Curling Club update
Mr. Geoffrey Davey, President of the Collingwood Curling Club updated Council on their completion of extensive interior renovations of the building. As a result of which, the Curling Club’s level of accessibility and its functionality has been considerably improved allowing the Club to enhance its level of programming and increase its revenue stream.  Mr. Davey thanked Council for its support for the maintenance and improvement of the historic building, and noted that the Club is proud of their partnership with the Town of Collingwood.
 
  • Municipal Property Assessment Corporation 2016 Assessment Update
Mr. Kelan Jylha provided an update on the 2016 assessment, including an overview of the 2016 Residential Property Assessment Notice. Mr. Jylha also discussed how to address assessment concerns, and market trends for assessment changes in Collingwood.
 
CONSENT AGENDA
No. 171-16      Moved by Councillor Edwards
                      Seconded by Councillor Jeffery
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
 
General Consent Items
A.1
T. McMeekin, Minister, Ministry of Municipal Affairs and Housing re: 2016 Ontario Good Roads Association/Rural Ontario Municipal Association Combined Conference
A.2
C. Meile, Director, Transportation & Engineering, County of Simcoe re: 2016 County of Simcoe – Road construction program
A.3
Letter from the Minister of Labour re: Bill 163Supporting Ontario’s First Responders
A.4
P. Zhang, Falun Dafa Association Canada re: Request for Proclamation of May 13 as Falun Dafa Day
A.5
Nottawasaga Valley Conservation Authority: Highlights of the NVCA Board of Directors Meeting No. 04-16, April 22, 2016
A.6
D. Mathieson, Chair, Board of Directors, Municipal Property Assessment Corporation re: 2015 Annual Report and Financial Statements
A.7
Municipality of Dutton Dunwich Resolution re: Independent Electricity System Operator (IESO) process requirements
                       
CARRIED
 
REPORTS/MINUTES OF OTHER COMMITTEES/BOARDS
  • Collingwood Public Library Board – Strategic Planning Update
Chris Cable, Chair of the Collingwood Public Library Board and Ken Haigh, Library CEO provided Council with an update on the Library’s strategic planning process and advised that the Library’s existingstrategic plan was completed in 1991, since which time, the role of the traditional library has changed dramatically.  The Board has developed a survey, which was distributed at the meeting and can be accessed through the Library’s website. Public feedback will be collected throughout May and June using surveys, focus groups and street teams. The plan is expected to be published in September.
 
STANDING COMMITTEE REPORTS
CORPORATE & COMMUNITY SERVICES STANDING COMMITTEE – MAY 2, 2016
REPORTS/MINUTES OF OTHER COMMITTEES/BOARDS
No. 172-16      Moved by Councillor Ecclestone
                        Seconded by Councillor Lloyd
 
 THAT Council hereby receive the following minutes:
a)    Downtown Collingwood Board of Management BIA minutes, April 14, 2016;
b)    Trails Advisory Committee minutes, April 14, 2016;
c)    Accessibility Advisory Committee minutes, April 19, 2016; and
d)    Museum Advisory Committee minutes, April 21, 2016
 
CARRIED
 
STAFF REPORTS
C2016-05-C     Sunset Point Park: Parking Concerns and Paid Parking
No. 173-16      Moved by Councillor Ecclestone
  Seconded by Councillor Edwards
 
THAT Staff Report C2016-05-C, recommending Council direct as follows, be approved:
  • Request Staff (By-law, PRC, and Public Works) to further investigate and monitor the parking at Sunset Point Park during 2016, and report back to Council prior to the 2017 budget deliberations; and
  • Direct information collected be provided to the consultants during the Waterfront Master Plan Process; and
  • That Council enact and pass a by-law to prohibit bus parking in the area of Sunset Point Park.
CARRIED
 
No. 174-16      Moved by Councillor Ecclestone
                       Seconded by Councillor Jeffery
 
THAT By-law 2016-031, being a by-law to prohibit Bus Parking in the area of Sunset Point Park, be enacted and passed this 9th day of May, 2016.
 
CARRIED
 
T2016-06-C     Award of Request for Proposal for the supply and delivery of one (1) Pumper Fire Truck
No. 175-16      Moved by Councillor Ecclestone
                      Seconded by Councillor Jeffery
THAT Council receive Staff Report T2016-06-C regarding the RFP results for the Pumper Fire Truck procurement process;
 
AND THAT Council authorize Staff to award the supply and delivery for one (1) Pumper Fire Truck to Dependable Emergency Vehicles as negotiated by Fire Senior Staff and the Purchasing Officer.
 
CARRIED
 
DEPUTATIONS
Nottawasaga Lighthouse Preservation Society (NLPS) request for replica lighthouse to be placed downtown (Recommendation from the Corporate and Community Services Standing Committee)
 
No. 176-16      Moved by Councillor Ecclestone
                       Seconded by Councillor Edwards
 
THAT Council direct Staff to prepare a Staff Report for the May 30th meeting of Council to the request of the Nottawasaga Lighthouse Preservation Society (NLPS) for a replica lighthouse to be placed downtown including schematics of the replica lighthouse.
 
CARRIED
 
R. Bourachot, Letter of request re: Closing of Demonstration Schools in Ontario (deferred from April 25, 2016)
 
No. 177-16      Moved by Councillor Ecclestone
  Seconded by Councillor Fryer
 
THAT Council receive Consent Item A.4 from the Council meeting of April 25, 2016, with respect to support for Demonstration Schools, as recommended by Corporate and Community Services Standing Committee;
 
AND FURTHER THAT Council support the importance in principle of these institutions for students with varying learning abilities and request the Ministry carefully consider the effects of any changes with this educational opportunity and impact on the students and families that depend on these schools.
 
CARRIED
 
STANDING COMMITTEE REPORT
No. 178-16      Moved by Councillor Ecclestone
  Seconded by Councillor Fryer
 
THAT Council receive Corporate & Community Services Standing Committee Report CORP-COMM2016-02 from its meeting held May 2, 2016, as presented.
 
CARRIED
 
MOTIONS
No. 179-16      Moved by Councillor Jeffery
 Seconded by Councillor Lloyd
 
THAT this Council proceeds in Camera in order to address a matter pertaining to:
checked advice that is subject to solicitor/client privilege, including communications necessary for that purpose; (a)(b) (c)
checked a proposed or pending acquisition or disposition of land by the municipality or local board; (b)
checked personal matters about an identifiable individual, including municipal or local board employees (c)
 
Items for Discussion:   a) Trails Advisory Committee applications; b) Property Sale/Update; c) Shareholders Directive
 
CARRIED
 
BY-LAWS
  • THAT By-law 2016-032, being a by-law to appoint a member to the Trails Advisory Committee, be enacted and passed this 9th day of May, 2016. (Deferred to after in-camera discussion)
NOTICE OF MOTION
  • Mayor Cooper provided a notice of motion to make a donation to the Canadian Red Cross in support of emergency efforts for the victims of the Fort McMurray Fire Disaster.
COUNTY REPORT
  • Deputy Mayor Saunderson provided an update from the County on the following items: Statistics Canada reports indicate that 2,030 new jobs were created in Simcoe County this in 2015. Made in Simcoe County land inventory portal has been created and can be accessed through the County’s website.  County Council approved a $1.4 million dollar funding program to support and attract new businesses to the area. County Council approved $400,000 a year to fund its Destination Marketing Organisation model.  As a result of long term care funding cuts amounting to $341,000 annually, County Council passed a motion to make up $200,000 of the shortfall. May 22-28 has been declared Paramedic Services Week.
OLD or DEFERRED BUSINESS
  • Procurement Policy: Deputy Mayor Saunderson requested an update on the status of the Procurement Policy. CAO Brown reported that the policy is being finalized with the intent to bring it back to Council in June.
  • Curling Club Construction Budget: Councillor Lloyd requested the re-conciliation of costs to update and renovate the Curling Club. CAO Brown will ask Treasurer Leonard to prepare a Staff Report for Council.
     
  • Chlorine Residuals: BrianMacDonald, Director of Public Works and Engineering provided an update on the higher than normal chlorine residual experienced in the area of the treatment plant on May 4. The Director noted that the situation was discovered immediately, notice was provided to the proper authorities and the situation was rectified within 90 minutes.
     
  • 2016 OSUM Conference, Goderich:Mayor Cooper reported on her attendance of the Conference and remarked on the successful efforts to rebuild the community after the August 21, 2011 tornado event.  
OTHER BUSINESS
Council proceeded to in-camera session as previously resolved. (6:34 p.m.)
 
Moved by Councillor Jeffery
Seconded by Deputy Mayor Saunderson
 
THAT Council rise from in-camera and return to public session. (8:10 p.m.)
 
CARRIED
 
Rise and report from in-camera session:
 
  • Appointment of Trails Advisory Committee members
No. 180-16      Moved by Councillor Lloyd
                        Seconded by Councillor Jeffery
 
THAT By-law 2016-032, being a by-law to appoint a member to the Trails Advisory Committee, be enacted and passed this 9th day of May, 2016.
 
CARRIED
 
CONFIRMATORY BY-LAW
No. 181-16      Moved by Councillor Doherty
                      Seconded by Councillor Lloyd
 
THAT By-law No. 2016-033, being a by-law to confirm the proceedings of the regular meeting of Council held May 9th, 2016, be enacted and passed this 9th day of May, 2016.
 
CARRIED


ADJOURNMENT
 
Moved by Councillor Lloyd
 
THAT the meeting of Council be hereby adjourned at 8:12 p.m.   
 
           
 
         _______________________
MAYOR
 
 
                 _______________________
CLERK 
No. of Pages: 
5pages
AttachmentSize
2016-05-09 Council Mins.pdf925.59 KB