June 13, 2016 Council Minutes

NOTICE:

For a complete version of this document, including all related materials, download the attached PDF:

AttachmentSize
2016-06-13 Council Mins.pdf1.16 MB
 
A meeting of Council was held Monday June 13, 2016 in the Council Chambers, Town Hall, Collingwood commencing at 5:00 p.m.
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:          
Mayor Sandra Cooper
Deputy Mayor Brian Saunderson
Councillor Tim Fryer (arrived at 5:58 p.m., left at 7:31 p.m.)
Councillor Mike Edwards
Councillor Cam Ecclestone
Councillor Kathy Jeffery
Councillor Deb Doherty
Councillor Bob Madigan
Councillor Kevin Lloyd (regrets)
 
Staff Present:   
John Brown, CAO
Sara Almas, Clerk
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning and Building Services
Dean Collver, Director of Parks, Recreation and Culture
Dennis Sloan, Deputy Director Financial Planning, Policy Development
Brian MacDonald, Director, Public Works, Engineering
Melissa McCuaig, Manager Human Resources
Jennett Mays, Communications Officer
 
ADOPTION OF AGENDA
No. 205-16      Moved by Deputy Mayor Saunderson
                      Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for June 13, 2016 be adopted as amended.
 
Revised: Motion including Schedule A – has been modified
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST / CODE OF CONDUCT
Councillor Fryer disclosed that a Code of Conduct interest with respect to the in-camera matter at 201 MacDonald Road with respect to the interests of his sister and brother-in-law’s involvement with the property.
 
ADOPTION OF MINUTES
No. 206-16      Moved by Councillor Ecclestone
                      Seconded by Councillor Doherty
 
THAT the minutes of the regular meeting of Council held May 30, 2016 be approved as presented.
 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES (errors or omissions)
Proposed Zoning By-law Amendment (574 Cameron Street): Mayor Cooper advised that a meeting with representatives of the Simcoe County District School Board has been arranged.
 
COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events.
  • Council congratulated Councillor Jeffery for being elected to the Board of Directors of the Federation of Canadian Municipalities (FCM) for 2016/17.
DEPUTATIONS  
  • Waypoint Centre for Mental Health Care update
Carol Lambie, President and CEO addressed Council to raise awareness about mental health issues and to advise of services that Waypoint Centre provides.  Ms. Lambie noted that 1/5 individuals live with mental health issues which impacts not only the individual, but the overall community. 
 
  • Collingwood 150 Health & Wellbeing Challenge
Dr. Greg Wells, The Wells Group addressed Council regarding the June 15th Georgian Bay Interprofessional Healthcare and Wellness Education and Research Day which will be held at the Collingwood General & Marine Hospital. Dr. Wells described the Collingwood Health & Wellbeing Challenge, which involves identifying 150+ health & wellbeing projects and inspiring Collingwood to become Canada's leading Healthy Active Living Community.
 
  • Barbara Weider Art Project
Lisa Farano, Rotary Club, South Georgian Bay provided a brief history of the Barbara Weider Art Project and requested Council approve locating the sculpture in front of the Federal Building with a plaque beside it.
 
CONSENT AGENDA
No. 207-16      Moved by Councillor Edwards
  Seconded by Deputy Mayor Saunderson
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
 
General Consent Items
A.1
Elephant Thoughts Education Outreach re: Thank you for supporting programs
A.2
Township of Hornepayne resolution re: Request for funding for research aimed to enhance testing for Lyme disease and determine better treatment for long term outcomes of Lyme disease
A.3
Share the Road Coalition re: Bike Month
A.4
N. Mew re: Parking on boulevards
           
                        CARRIED
 
A.3       Share the Road Coalition re: Bike Month
Director of Parks, Recreation and Culture, Dean Collver advised that the Town’s Trails and Road network is conducive to a cycling lifestyle.  Director Collver will contact the County to request that more signage be considered for the municipality.
 
A.4       N. Mew re: Parking on boulevards
Clerk Almas advised that a comprehensive parking study could be considered by Council in the 2017 Budget.
 
REPORTS/MINUTES OF OTHER COMMITTEES/BOARDS
No. 208-16      Moved by Councillor Ecclestone
  Seconded by Councillor Madigan
 
THAT Council hereby receive the following minutes:
i) Collingwood Public Library Board minutes, May 26, 2016
 
                          CARRIED
                         
STANDING COMMITTEE REPORTS
CORPORATE & COMMUNITY SERVICES STANDING COMMITTEE – June 6 2016
 
REPORTS/MINUTES OF OTHER COMMITTEES/BOARDS
 
No. 209-16      Moved by Councillor Ecclestone
  Seconded by Councillor Jeffery
 
THAT Council hereby receive and approved the recommendations contained therein:
a)    Accessibility Advisory Committee, May 11, 2016
Recommendation: THATCouncil petition the Province of Ontario to provide guidance regarding the transportation of persons and their mobility devices to ensure a fair and equitable practice for residents, visitors and their service providers.
 
b)    Downtown Collingwood Board of Management BIA, May 12, 2016
 
c)    Museum Advisory Committee, February 11, 2016
Recommendation: THATthe Museum Advisory Committee accept the February 11, 2016 Accessions List as attached hereto and that Council endorse the Committee’s recommendation to accept those items.
 
d)    Trails Advisory Committee, May 12, 2016
 
                        CARRIED
                       
DEPUTATIONS
Barbara Weider Art Project
Referred to Council for consideration from the May 2, 2016 Corporate & Community Services Meeting:
PRC2016-08a-C Public Artwork Tribute to Barbara Weider
 
No. 210-16      Moved by Councillor Ecclestone
  Seconded by Councillor Madigan
 
THAT Staff Report PRC2016-08a-C, recommending Council support and approve the following option as referred by the Corporate and Community Services Standing Committee for Council’s deliberation:
 
a.     Approve the location of the artwork tribute to Barbara Weider as preferred by the project proponents.
 
CARRIED
 
Breastfeeding Friendly Community
No. 211-16      Moved by Councillor Ecclestone
  Seconded by Councillor Jeffery
 
THAT Council refer the matter of Breastfeeding Friendly Communities to Staff for consideration and report back to Council/Committee.
 
CARRIED
 
STAFF REPORTS
CAO2016-05-C  Request to Grant Event of Municipal Significance Designation to Collingwood Craft Beer & Cider Festival
No. 212-16      Moved by Councillor Ecclestone
  Seconded by Councillor Madigan
 
THAT Staff Report CAO2016-05-C, recommending Council approve the request to designate the Collingwood Craft Beer & Cider Festival an event of municipal significance for liquor licensing purposes, be approved.
 
                        CARRIED
 
FS2016-02-C   Refurbishing of Pump 1
No. 213-16      Moved by Councillor Ecclestone
  Seconded by Councillor Jeffery
 
THAT Staff Report FS2016-02-C, recommending Council approve that Dependable Emergency Vehicles complete the required warranty work and complete a full body and paint restoration on Pump 1 for the amount of $40,000.00 of which $5,170.00 is warranty work which leaves a cost of $34,830.00, be approved.
 
CARRIED
 
HR2016-01-C  Human Resources Policies Review – June 2016
No. 214-16      Moved by Councillor Ecclestone
  Seconded by Councillor Madigan
 
THAT Staff Report HR2016-01-C, recommending Council approve the following Human Resources Policies as presented, be approved:
  • B-04 Job Evaluation

  • B-05 Salary Administration Program

  • B-09 Performance Management Program

CARRIED
PRC2016-11-C Award of RFQ PRC2016-0012 for the Supply and Delivery of Pool Chemicals
No. 215-16      Moved by Councillor Ecclestone
  Seconded by Councillor Doherty
 
THAT Council receive Staff Report PRC2016-11-C regarding the RFQ results for the supply and delivery of pool chemicals;
 
AND THAT Council authorize Staff to award a three (3) year supply agreement to Aquatec Logistics as the lowest priced compliant bidder.
 
                        CARRIED
 
Quarterly Update: Economic Development Action Plan
Martin Rydlo, Director, Marketing & Business Development presented the 3rd quarterly update of the Economic Development Action Plan to Council highlighting the significant progress of the Action Plan, which is on track.
 
STANDING COMMITTEE REPORT– CORP-COMM2016-03
No. 216-16      Moved by Councillor Ecclestone
  Seconded by Councillor Doherty
 
THAT Council receive Corporate and Community Services Standing Committee Report CORP-COMM2016-03 from its meeting held June 6, 2016, as presented.
 
                        CARRIED
 
STAFF REPORTS
C2016-07-C     New Property Standards By-law – Following Public Consultation
No. 217-16      Moved by Councillor Jeffery
  Seconded by Councillor Madigan
 
THAT Council receive Staff Report C2016-07-C recommending the enactment of the new Property Standards By-law, following the one month public consultation period.
 
       CARRIED
 
No. 218-16      Moved by Councillor Jeffery
  Seconded by Councillor Madigan
 
THAT By-law No. 2016-040, being a by-law to  prescribe standards for the maintenance and occupancy of property within the Town of Collingwood and for prohibiting the occupancy or use of such property that does not conform with the standards contained herein, be enacted and passed this 13th day of June, 2016.
 
CARRIED
 
PRC2016-12-C  Canada 150 Community Infrastructure Program
No. 219-16      Moved by Councillor Doherty
  Seconded by Councillor Ecclestone
 
THAT Staff Report PRC2016-12-C, recommendingCouncil authorize staff to proceed with an application to the Canada 150 Community Infrastructure Program to support the installation of an extension to the Promenade Dock system located in the Sidelaunch Slip;
 
AND THAT Council approve an application threshold of $400,000 understanding that the Town will be responsible for 50% of this amount if the application is successful;
 
AND FURTHER THAT Council authorize staff to sign any documentation required throughout the application process; be approved.
 
                        CARRIED
 
MOTIONS
No. 220-16      Moved by Councillor Madigan
  Seconded by Councillor Jeffery
 
THAT this Council proceeds in camera in order to address a matter pertaining to:
checked litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.
 
Items for Discussion: 201 MacDonald Road OMB Hearing
 
CARRIED
 
No. 221-16      Moved by Councillor Jeffery
  Seconded by Councillor Doherty
 
COUNCIL
Yea
Nay
Cooper
 
x
Saunderson
x
 
Fryer
x
 
Edwards
 
x
Ecclestone
x
 
Jeffery
x
 
Doherty
x
 
Madigan
x
 
Lloyd (absent)
 
 
TOTAL
6
2
THAT pursuant to the Business Corporations Act (Ontario), the Town deliver on June 13, 2016 a requisition to the directors of Collingwood PowerStream Utility Services Corp. (the “Corporation”), in the form set out at Schedule “A” attached hereto, to call a special meeting of the shareholders of the Corporation to be held on June 15, 2016 or as soon as possible thereafter, for the purpose of replacing the Town’s three (3) nominee directors of the Corporation;
 
AND FURTHER THAT the Collingwood Chief Administrative Officer is hereby appointed to attend and vote on the Town’s behalf at such special meeting of the shareholders, and at any adjournments thereof; and is authorized to take or cause all necessary actions and execute any documents necessary on behalf of the Town to give effect to the foregoing resolution.
 
CARRIED (recorded vote)
 
BY-LAWS - Nil
 
NOTICE OF MOTION - Nil
 
COUNTY REPORT
Deputy Mayor Saunderson provided an update from the County on the following items: The Countycontinues to advocate on behalf of its municipalities to have the Province take action on what the County considers a potential health-care crisis in Simcoe County so that Long Term Care funding and overall healthcare system spending make these services more sustainable and respectful to its residents. 
 
The County’s Emergency Preparedness System includes 5 caches of mobile equipment units, and a comprehensive evacuation plan manned by trained staff and volunteers. 
 
The County continues to enforce its Growth Node Policy with municipal oversight and as a result has denied the majority of applications by developers as the County does not want to usurp the responsibility of the municipalities. 
 
Deputy Mayor Saunderson advised of the redevelopment proposal by the County to demolish the existing 30 town homes and replace with 147 apartment units.
 
OLD or DEFERRED BUSINESS
Redevelopment of the Collingwood General & Marine Hospital and questions regarding municipal contribution: Councillor Jeffery reported that the average cost to the residential taxpayer amounts to $3.49.
 
OTHER BUSINESS
  • FCM Report: Councillor Jeffery to provide a report on an upcoming agenda.
  • Mayor Cooper reported that she would be attending The Great Lakes & St. Lawrence Cities Initiative Annual Meeting scheduled for June 16-17 in Niagara Falls, New York.
  • Mayor Cooper reported that at the April 25th Auto Mayor’s Roundtable, in Oakville, the Mayors agreed that preserving the existing footprint of automotive investment in Ontario is essential.
  • Stipend for Board Members of Collus PowerStream: Treasurer Marjory Leonard confirmed that any stipend for the Town’s appointed representative(s) to the Collus PowerStream Board would be directed to the Town and not its representatives.
*Councillor Fryer left the meeting at 7:31p.m. and did not participate in the in-camera session. 
 
Council proceeded to in-camera session as previously resolved. (7:40 p.m.)
 
Moved by Councillor Doherty
Seconded by Councillor Ecclestone
 
THAT Council rise from in-camera and return to public session. (8:06 p.m.)
 
CARRIED
 
Rise and report from in-camera session: None
 


CONFIRMATORY BY-LAW
No. 222-16      Moved by Councillor Madigan
  Seconded by Councillor Jeffery
 
THAT By-law No. 2016-041, being a by-law to confirm the proceedings of the regular meeting of Council held June 13, 2016 and the special meeting of Council held June 9, 2016, be enacted and passed this 13th day of June, 2016.
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor Ecclestone
 
THAT the meeting of Council be hereby adjourned at 8:07 p.m.
 
CARRIED
 
 
_______________________
MAYOR
 
 
            _______________________
CLERK 
No. of Pages: 
6pages
AttachmentSize
2016-06-13 Council Mins.pdf1.16 MB