June 27, 2016 Council Minutes

NOTICE:

For a complete version of this document, including all related materials, download the attached PDF:

AttachmentSize
2016-06-27 Council Mins.pdf1.31 MB
A meeting of Council was held Monday June 27, 2016 in the Council Chambers, Town Hall, Collingwood commencing at 5:00 p.m.
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Sandra Cooper
Deputy Mayor Brian Saunderson
Councillor Tim Fryer
Councillor Mike Edwards
Councillor Cam Ecclestone
Councillor Kathy Jeffery
Councillor Deb Doherty
Councillor Bob Madigan
Councillor Kevin Lloyd
 
Staff Present:   
John Brown, CAO
Sara Almas, Clerk
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning and Building Services
Dean Collver, Director of Parks, Recreation and Culture
John Velick, Manager of Engineering Services
Melissa McCuaig, Manager of Human Resources
Christa Carter, Communications Officer
 
ADOPTION OF AGENDA
No. 223-16      Moved by Deputy Mayor Saunderson
                      Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for June 27, 2016 be adopted as presented.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST / CODE OF CONDUCT
  • Councillor Doherty declared a pecuniary interest with respect to Staff Report PW2016-13-C as a vehicle contract award is recommended to her client.
  • Councillor Jeffery declared a conflict pertaining to the Code of Conduct to Staff Report P2016-24 as her sister and brother-in-law own an abutting property to 574 Camron Street, and a pecuniary interest with Staff Report P2016-21 as the development of the Mountaincroft Plan of Subdivision is a client of her employer.
 
ADOPTION OF MINUTES
No. 224-16      Moved by Councillor Fryer
                      Seconded by Councillor Ecclestone
 
THAT the minutes of the special meeting of Council held June 9, 2016 and the regular meeting of Council held June 13, 2016 be approved as presented.
 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES (errors or omissions) - Nil
 
COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events.
DEPUTATIONS  
  • Request for change in Town’s Flag Policy
Jason Knoester addressed Council requesting the current Flag Policy be changed with regard to the Pride flag and that the town raise the Pride flag to recognize Simcoe County Pride week August 1-7, 2016.  Mr. Knoester explained that the Pride flag represents love, equality, belonging and safety and has been universally recognized as such for nearly 40 years.
 
  • Silver Creek Wetland development projects and previous Council direction
Don Kerr, Blue Mountain Watershed Trust addressed Council providing a brief update to the Silver Creek Wetland development projects and reviewed the relevant Council resolutions with respect to the future vision for the Silver Creek Wetlands.
 
CONSENT AGENDA
No. 225-16      Moved by Councillor Edwards
  Seconded by Councillor Lloyd
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
 
General Consent Items
A.1
Canadian Union of Postal Workers re: Federal government reviewing our public postal service
A.2
North Simcoe Muskoka Local Health Integration Network re: Apply Now for the 2016 Minister’s Medal (Ministry of Health and Long Term Care) Deadline: July 15, 2016
A.3
R. & S. Bandura, Olde’ Town Terrace re: Request for amendment to the Municipal Alcohol Policy during the Elvis Festival to allow for pitchers of beer to be sold
 
CARRIED
 
Parks, Recreation and Culture Director, Dean Collver advised Council that Consent Item A.3 has been withdrawn by R. & S. Bandura.
 
A.1       Canadian Union of Postal Workers re: Federal government reviewing our public postal service
 
Moved by Councillor Doherty
Seconded by Deputy Mayor Saunderson
 
THAT Council support the Public review on the future of Canada Post resolution attached to the consent item.
 
CARRIED
 
Councillor Edwards noted a pecuniary interest wit Consent Item A.1 as his daughter-in-law is employed by Canada Post.
 
STANDING COMMITTEE REPORTS
DEVELOPMENT & OPERATIONS services standing Committee – June 20, 2016
 
REPORTS/MINUTES OF OTHER COMMITTEES/BOARDS
No. 226-16      Moved by Councillor Jeffery
  Seconded by Councillor Edwards
 
THAT Council hereby receive the following minutes:
          i.    Collingwood Heritage Committee meeting held May 25, 2016
 
THAT the Heritage Committee recommends that Council proceed with the Amendment of designating By-law No. 81-40, under Section 30.1 of the Ontario Heritage Act, for the property located at 240 Minnesota Street.
 
THAT the Heritage Committee recommends that Council proceed with the Amendment of designating By-law No. 80-1, under Section 30.1 of the Ontario Heritage Act, for the property located at 200 Oak Street.
 
CARRIED
 
* Recommendations re: Heritage Colour Palette discussed in Staff Report P2016-17-C
 
STAFF REPORTS
P2016-17-C     Heritage Conservation Plan (2008) Colour Palette
 
No. 227-16      Moved by Councillor Jeffery
                      Seconded by Councillor Edwards
 
Whereas Council has adopted the Collingwood Downtown Heritage Conservation District (HDC) Plan which identifies the need for a Council approved heritage colour palette;
 
Therefore be it resolved that Staff Report P2016-17-C, recommending Council approve the Heritage Colour Palette, being the Benjamin Moore Historical Colours (HC) palette, black and white for buildings and signage on properties designated to be of cultural heritage value or interest (Part IV and Part V), being permitted for use on signage, with the ability to use similar historical colour palette brands.
 
CARRIED
 
Moved by Councillor Jeffery
Seconded by Councillor Edwards
 
THAT Council refer the recommendation to the Collingwood Heritage Committee for further review and comments with respect to the approval of Classic Collection Rapture (CC-66), Lyons Red (CC-68), Bonaparte (CC-64) and Heritage Red (PM-18) being permitted for use on signage, with the ability to use similar historical colour palette brands.
 
CARRIED
 
P2016-20-C     Linksview Plan of Subdivision; 780 and 788 Tenth Line
 
No. 228-16      Moved by Councillor Jeffery
                      Seconded by Councillor Madigan
 
THAT Staff Report P2016-20-C, recommending Council grant draft approval to the “Linksview” Plan of Subdivision subject to the Conditions of Draft Approval attached; be approved.
 
                        CARRIED
 
P2016-23-C     Extension of Draft Approval; The Preserve at Georgian Bay Plan of Subdivision
 
No. 229-16      Moved by Councillor Jeffery
                      Seconded by Councillor Edwards
 
THAT Staff Report P2016-23-C, recommending Council extend the draft approval for the proposed The Preserve at Georgian Bay Plan of Subdivision a further eighteen (18) months (February 26th, 2018); be approved.
 
                        CARRIED
 
P2016-24-C     Proposed Zoning By-law Amendment; 574 Cameron Street
 
No. 230-16      Moved by Councillor Madigan
                      Seconded by Councillor Edwards
 
THAT Staff Report P2016-24-C, recommending Council enact and pass an amending Zoning By-law to permit the redevelopment of 574 Cameron Street for residential purposes; be received.
 
CARRIED
 
No. 231-16      Moved by Councillor Madigan
                      Seconded by Councillor Edwards
 
THAT By-law No. 2016-042, being a by-law under the provisions of Section 34 of the Planning Act, R.S.O. 1990, c. P.13, as amended, to rezone property municipally addressed as 574 Cameron Street from the Community Services (CS) zone to the Residential Second Density (R2) zone, be enacted and passed this 27th day of June, 2016.
 
CARRIED
 
Councillor Jeffery left the meeting during the above discussion and votes on the above two resolutions with respect to her previously declared conflict.
 
P2016-21-C     Removal of a Holding “H” Zone symbol; Phase 4 Mountaincroft Plan of Subdivision
 
No. 232-16      Moved by Councillor Madigan
                      Seconded by Councillor Edwards
 
THAT Staff Report P2016-21-C, recommending Council enact and pass an amending Zoning By-law to remove the Holding Twelve “H12” symbol from the Phase 4 portion of the Mountaincroft Plan of Subdivision; be received.
 
CARRIED
 
No. 233-16      Moved by Councillor Madigan
                      Seconded by Councillor Edwards
 
THAT By-law No. 2016-045, being a by-law under the provision of Sections 34 and 36 of the Planning Act, R.S.O. 1990, c. P.13, as amended to remove the Holding Twelve “H12” provision in front of the Residential Third Density (R3) and Third Density Exception Three (R3-3) Zones, be enacted and passed this 27th day of June, 2016.
 
CARRIED
 
Councillor Jeffery left the meeting during the discussion and votes on the above two resolutions with respect to her previously declared conflict.
 
PW2016-14-C  Blue Fairway Subdivision Agreement
 
No. 234-16      Moved by Councillor Jeffery
                      Seconded by Councillor Edwards
 
THAT Staff Report PW2016-14-C, recommending Council enact and pass an Authorization By-law to execute a Subdivision Agreement for the Blue Fairway Subdivision subject to the following conditions, be approved:
1.     Execution shall not occur until the Town has received:
i)   confirmation that any current mortgages have been discharged;
ii)  confirmation that the new mortgage has been registered;
iii) the new mortgagee information and has included it in a revised subdivision Agreement; and
iv) copies of the revised Subdivision Agreement from the property Owner which has been executed by the Owner and the new Mortgagee.
 
CARRIED
 
No. 235-16      Moved by Councillor Jeffery
                      Seconded by Councillor Edwards
 
THAT By-law No. 2016-043, being a by-law to authorize the execution of a Subdivision  Agreement for “Blue Fairway at Cranberry Trail” between MacPherson Builders (Cranberry) Limited, Canadian Imperial Bank of Commerce, and the Corporation of the Town of Collingwood, be enacted and passed this 27th day of June, 2016.
 
CARRIED
 
PW2016-17-C  Private Watermains and Hydrants
 
No. 236-16      Moved by Councillor Jeffery
                      Seconded by Councillor Madigan
 
THAT Council receive Staff Report PW2016-17-C entitled “Private Watermains and Hydrants” for information.
 
CARRIED
 
PW2016-11-C  Award of Tender PW2016-11 Concrete Sidewalk Construction and Reconstruction
 
No. 237-16      Moved by Councillor Jeffery
                      Seconded by Councillor Madigan
 
THAT Council receive Staff Report PW2016-11-C entitled “Award of Tender PW2016-11 Concrete Sidewalk Construction and Reconstruction;
 
THAT Council award the Tender to C & G Concrete for the tendered amount of $76,941.20;
 
AND THAT Council authorize the Mayor and staff to sign all necessary documents to execute the contract.
 
CARRIED
 
PW2016-12-C  Award of Tender PW2016-12T Asphalt Resurfacing
 
No. 238-16      Moved by Councillor Jeffery
                      Seconded by Councillor Madigan
 
THAT Council receive Staff Report PW2016-12-C entitled “Award of Tender PW2016-12T, Asphalt Resurfacing;
 
AND THAT Council award the Tender to Georgian Paving for the tendered amount of $144,219.54;
 
AND THAT Council authorize the Mayor and staff to sign all necessary documents to execute the contract.
 
CARRIED
 
PW2016-13-C  Award of Fleet Tenders
 
No. 239-16      Moved by Councillor Jeffery
                      Seconded by Deputy Mayor Saunderson
 
THAT Council receive Staff Report PW2016-13-C entitled “Award of Fleet Tenders”; and,
 
THAT Council award Tender No. PW2016-08T Supply and Delivery of Two (2) all wheel drive 2017 Ford Escape SE Compact Utility Vehicles and Two (2) four wheel drive 2016 Ford F150 Pickup Trucks and  One (1) 2016 Ford F150 Crew Cab Pickup Truck to Bourgeois Motors Limited for the purchase price of $148,141.00 plus applicable taxes;
 
THAT Council award Tender No. PW2016-09T for the Supply and Delivery of One (1) 2017 Freightliner model 114SD with a Viking Cives Combination Sander and Dump Body to Currie Truck Centre for the purchase price of $220,729.80 plus applicable taxes;
 
THAT Council award Tender No. PW2016-10T for the Supply and Delivery of One (1) 2016 Elgin Pelican P Mechanical Street Sweeper to Joe Johnson Equipment Inc. for the purchase price of $238,537.00 plus applicable taxes;
 
AND THAT Council authorize Staff to sign all necessary documents to complete the transactions.
 
CARRIED
 
*  Councillor Doherty left the table and did not participate in the discussion or vote on the above noted report with respect to her previously declared conflict.
 
PW2016-16-C  Approval of Non-Standard PW16-0009 SCADA and IT Infrastructure Design and Maintenance
 
No. 240-16      Moved by Councillor Jeffery
                      Seconded by Deputy Mayor Saunderson
 
THAT Council receive Staff Report PW2016-16-C entitled “Approval of Non-Standard PW16-0009 SCADA and IT Infrastructure Design and Maintenance”;
 
THAT Council approval the non-standard contract to Beach 1 Electric;
 
AND THAT Council authorize the Mayor and staff to sign all necessary documents to execute the contract.
 
CARRIED
 
PW2016-15-C  Award of Tender PW2016-04 Odour Control Upgrades and Cogeneration System
 
No. 241-16      Moved by Councillor Jeffery
                      Seconded by Deputy Mayor Saunderson
 
THAT Council receive Staff Report PW2016-15-C entitled “Award of Tender PW2016-04 Odour Control Upgrades and Cogeneration System”;
 
THAT Council award the Tender to BGL Contracting Corp. for the tendered amount of$2,210,485.00 plus taxes and contingency as outlined in this report;
 
AND THAT Council authorize the Mayor and staff to sign all necessary documents to execute the contract.
             
CARRIED
 
STANDING COMMITTEE REPORT – DEVT2016-06
No. 242-16      Moved by Councillor Jeffery
  Seconded by Deputy Mayor Saunderson
 
THAT Council receive Development and Operations Services Standing Committee Report DEVT2016-06 from its meeting held June 20, 2016, as presented.
 
CARRIED
 
STAFF REPORTS - Nil
 
MOTIONS
35th Anniversary of our Sister City relationship in Katano Japan
                       
Moved by Councillor Ecclestone
                    Seconded by Councillor Fryer
 
THAT Council agree to waive Section 4.20 of the Procedural By-law to introduce a motion without the required notice for the consideration of representation for the 35th anniversary of our Sister City relationship with Katano Japan.
 
CARRIED
 
No. 243-16      Moved by Councillor Ecclestone
                      Seconded by Councillor Fryer
 
THAT Council herein support Councillor Ecclestone to represent Collingwood for the 35th anniversary of our Sister City relationship in Katano Japan, and further authorize that any remaining funds from Councils Professional Development accounts be utilized to offset the additional travel cost or otherwise funds be used from the Corporate Services sundry account for an upset limit of $3000.00.
 
Moved by Councillor Fryer
                    Seconded by Deputy Mayor Saunderson
 
THAT the consideration of a council representative for the 35th anniversary of our Sister City relationship in Katano Japan, be deferred for further review.
 
CARRIED
 
BY-LAWS
No. 244-16      Moved by Councillor Jeffery
  Seconded by Councillor Doherty
 
THAT By-law No. 2016-044, being a by-law to designate the property known as the west part of Lot 31, west part of Lot 32, west side, Pine Street, Plan 73 and is known municipally as 72 Third Street as having cultural heritage value and interest, be enacted and passed this 27th day of June, 2016.
 
CARRIED
 
NOTICE OF MOTION
 
Notice of Motion provided by Mayor Cooper
 
WHEREAS the Town of Collingwood has lowered the Canada flag in respect for the victims of the recent tragedy in Orlando;
 
AND WHEREAS there is currently an informal policy in place that the municipality only raise government flags at municipal facilities to remain equitable and impartial, as there are a number of competing groups, organizations and charities requesting flag raisings and proclamations on matters outside our municipal jurisdiction;
 
BE IT RESOLVED THAT Council direct staff to review formal and informal flag protocols and proclamation polices and explore alternate options and policy revisions for Council’s consideration.
 
OLD or DEFERRED BUSINESS
 
FCM update: Councillors Jeffery and Doherty provided a comprehensive update on FCM’s 2016 Conference and Trade Show, which was held in Winnipeg, Manitoba, June 2-5.  Councillor Doherty confirmed that Councillor Jeffery was elected to FCM’s Board of Directors for the 2016-17 term.
 
OTHER BUSINESS
 
June 24th special Airport Services Board meeting: Councillor Edwards reported that a special meeting of the Airport Services Board was held at the Collingwood Regional Airport to host MPP's Patrick Brown, Jim Wilson and Warden Gerry Marshall and provide them with a helicopter flight to see firsthand the safety concerns related to the proposed wind turbine locations.
 
Great Lakes and St. Lawrence Cities Initiative: Mayor Cooper reported that the Board of Directors of the Great Lakes and St. Lawrence Cities Initiative, which represents more than 100 local governments on both sides of the border have expressed grave concern that the City of Waukesha, Wisconsin has been allowed to draw its drinking water from Lake Michigan, despite the fact that it is outside the Great Lakes watershed.
 
CONFIRMATORY BY-LAW
No. 245-16      Moved by Councillor Doherty
  Seconded by Councillor Edwards
 
THAT By-law No. 2016-046, being a by-law to confirm the proceedings of the regular meeting of Council held 27, 2016 be enacted and passed this 27th day of June, 2016.
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor Madigan
 
THAT the meeting of Council be hereby adjourned at 7:38 p.m.
 
CARRIED
 
_______________________
MAYOR
 
 
            _______________________
CLERK 
No. of Pages: 
7pages
AttachmentSize
2016-06-27 Council Mins.pdf1.31 MB