December 5, 2016 - Corporate and Community Services Standing Committee Agenda

NOTICE:

For a complete version of this document, including all related materials, download the attached PDF:

AttachmentSize
2016-12-05 Corporate-Community Services SC Agenda.pdf1.17 MB
2016 Accessibility Status Report.pdf275.75 KB
 
A meeting of the Corporate and Community Services Standing Committee will be held Monday December 5, 2016 in Community Rooms B & C, Library/Municipal Offices, 55 Ste. Marie Street, Collingwood commencing at 5:00pm.
 
Members:              Chair Councillor Ecclestone, Vice-Chair Councillor Doherty, Mayor Cooper, Councillor Fryer,
                                Councillor Lloyd
Departments:        CAO, Clerk Services including Communications and By-law, Finance, Fire Services, Human Resources, Information Technology, Marketing & Business Development, Parks, Recreation & Culture
 
ORDER OF BUSINESS
                                            
1. CALL STANDING COMMITTEE TO ORDER
 
2.  ADOPTION OF AGENDA
THAT the content of the Corporate and Community Services Standing Committee Agenda for December 5, 2016 be adopted as presented.
 
3. BUSINESS ARISING FROM THE PREVIOUS MEETING (November 7, 2016)
 
4. DECLARATIONS OF PECUNIARY INTEREST
 
5. COMMUNITY ANNOUNCEMENTS
  • Sister City Presentation, David Ripley, Robert Schmuck
6. DEPUTATIONS
 
7. Minutes/Reports of Other Committees/Boards
THAT the Corporate and Community Services Standing Committee receive and refer the following minutes to the next regular meeting of Council:
a)    Accessibility Advisory Committee, November 16, 2016
Recommendation: THAT the 2016 Accessibility Status Report be approved as presented.
b)    Downtown Collingwood Board of Management BIA, November 10, 2016
c)    Museum Advisory Committee, November 17, 2016
Recommendation: THAT the Museum Advisory Committee accept the November 17, 2016 Accessions List as attached hereto and that Council endorses the Committee’s recommendation to accept those items.
d)    Trails Advisory Committee, November 10, 2016
 
8. STAFF REPORTS
 
FS2016-04      Emergency Management Program and Emergency Response Plan
 
RECOMMENDING THAT the Corporate and Community Services Standing Committee support and refer the following Staff Report to the next regular meeting of Council:
 
Staff Recommendation: THAT Council approve the Emergency Management Program and Emergency Response Plan By-law as attached in Appendix A.
 
PRC2016-27    Award of Tender PRC2016-11 Old Village Playground Replacement
 
RECOMMENDING THAT the Corporate and Community Services Standing Committee support and refer the following Staff Report to the next regular meeting of Council:
 
Staff Recommendation: THAT Council authorize staff to award Tender PRC2016-11 for the removal and replacement of the playground at Old Village (Legion) Park to ABC Recreation in the amount of $94,923.01 plus HST.
 
T2016-13         Award of Georgian Bay Area Public Purchasing Cooperative Tender 2016-03 for the Provision of Waste Container Services
 
RECOMMENDING THAT the Corporate and Community Services Standing Committee support and refer the following Staff Report to the next regular meeting of Council:
 
Staff Recommendation: THAT Council authorize staff to award tender 2016-06 for the Provision of Waste Container Service to Progressive Waste Solutions for a contract term of three (3) years and an estimated value of $72,613.20 plus HST.
 
CAO2016-09   Award of RFP CAO2016-03P for the development of a business database, an email deployment system and an annual business survey.
 
RECOMMENDING THAT the Corporate and Community Services Standing Committee support and refer the following Staff Report to the next regular meeting of Council:
 
Staff Recommendation:THAT Council authorize staff to award RFP CAO2016-03P for the development of a business database, an email deployment system and an annual business survey to the highest scoring bidders:
 
2452030 Ontario Inc. operating as Spark branding
For the business database and email deployment system in the amount of $10,000 plus HST for a 3 year period.
RMCG Inc.
For the annual business survey in the amount of $29,000 plus HST for a 3 year period.
 
Total award value of $39,000.00 plus HST
This excludes the cost of platform licensing fees which are not expected to exceed $2,500 per year and are included with the 2017 operating budget plan.
 
9. DEPARTMENTAL UPDATES/DISCUSSION
  • Economic Development Action Plan Quarterly Update, Martin Rydlo, Director, Marketing & Business Development
10. PUBLIC DELEGATION(S) (maximum 5 minutes per delegation)
 
11. OTHER BUSINESS
 
12. ADJOURNMENT
No. of Pages: 
71pages
AttachmentSize
2016-12-05 Corporate-Community Services SC Agenda.pdf1.17 MB
2016 Accessibility Status Report.pdf275.75 KB