December 12, 2016 - Council Agenda

NOTICE:

For a complete version of this document, including all related materials, download the attached PDF:

AttachmentSize
2016-12-12 Council Agenda.pdf4.2 MB
2016 BMA Report.pdf1.37 MB
Updated 2016 Third Quarter Variance.pdf86.79 KB
A meeting of Council will be held Monday, December 12, 2016 in the Council Chambers, Town Hall, Collingwood commencing at 5:00 p.m.
 
ORDER OF BUSINESS
                                            
1. CALL OF COUNCIL TO ORDER
 
2.  ADOPTION OF AGENDA
THAT the content of the Council Agenda for December 12, 2016 be adopted as presented.
 
3.  DECLARATIONS OF PECUNIARY INTEREST
 
4. a)  ADOPTION OF MINUTES, the regular meeting of Council held November 28, 2016 and the special meeting of Council held December 7, 2016 (errors & omissions)
    b)  BUSINESS ARISING FROM THE PREVIOUS MINUTES
 
5. COMMUNITY ANNOUNCEMENTS
 
6. DEPUTATIONS
  • Due Diligence Report re: Hospital Redevelopment, Deloitte
7.            CONSENT AGENDA
General Consent Items
A.1
Canadian Sport Tourism Alliance PRESTIGE awards (deadline for submissions: December 22, 2016)
A.2
County of Simcoe, Review of the Ontario Municipal Board
A.3
NVCA Board Meeting Highlights, November 25, 2016
A.4
Canada’s Volunteer Awards (deadline for submissions: February 3, 2017)
A.5
Lion’s Club Needs Assessment Questionnaire
A.6
Georgian Trail Board Of Management Minutes, October 4, 2016
A.7
Ontario Nature Youth Council re: Request for Declaration of Collingwood as a Bee City
A.8
Collus PowerStream re: IT Support Services (direction required)
 
8. Reports/Minutes of other Committees/boards
THAT Council hereby receive the following minutes:
  • Collingwood Public Library Board, November 24, 2016
  • Library Board Strategic Plan, Chris Cable, Chair, Collingwood Library Board; Ken Haigh, CEO, Collingwood Public Library
9.  STANDING COMMITTEE REPORTS
9.1 Corporate and Community Services Standing Committee – DEC. 5, 2016
REPORTS/MINUTES OF OTHER COMMITTEES/BOARDS
THAT Council hereby receive the following minutes and approve the recommendations contained therein:
a)    Accessibility Advisory Committee, November 16, 2016
Recommendation: THAT the 2016 Accessibility Status Report be approved as presented.
b)    Downtown Collingwood Board of Management BIA, November 10, 2016
c)    Museum Advisory Committee, November 17, 2016
Recommendation: THAT the Museum Advisory Committee accept the November 17, 2016 Accessions List as attached hereto and that Council endorses the Committee’s recommendation to accept those items.
d)    Trails Advisory Committee, November 10, 2016
 
STAFF REPORTS
 
FS2016-04      Emergency Management Program and Emergency Response Plan
 
THAT Council approve the Emergency Management Program and Emergency Response Plan By-law as attached in Appendix A.
 
THAT By-law No. 2016-090, being a by-law to adopt an Emergency Management Program and Emergency Response Plan for the Town of Collingwood, be enacted and passed this 12th day of December, 2016.
 
PRC2016-27    Award of Tender PRC2016-11 Old Village Playground Replacement
 
THAT Council authorize staff to award Tender PRC2016-11 for the removal and replacement of the playground at Old Village (Legion) Park to ABC Recreation in the amount of $94,923.01 plus HST.
 
T2016-13         Award of Georgian Bay Area Public Purchasing Cooperative Tender 2016-03 for the Provision of Waste Container Services
 
THAT Council authorize staff to award tender 2016-06 for the Provision of Waste Container Service to Progressive Waste Solutions for a contract term of three (3) years and an estimated value of $72,613.20 plus HST.
 
CAO2016-09   Award of RFP CAO2016-03P for the development of a business database, an email deployment system and an annual business survey.
 
THAT Council authorize staff to award RFP CAO2016-03P for the development of a business database, an email deployment system and an annual business survey to the highest scoring bidders:
 
2452030 Ontario Inc. operating as Spark branding
For the business database and email deployment system in the amount of $10,000 plus HST for a 3 year period.
 
RMCG Inc.
For the annual business survey in the amount of $29,000 plus HST for a 3 year period.
 
Total award value of $39,000.00 plus HST. This excludes the cost of platform licensing fees which are not expected to exceed $2,500 per year and are included with the 2017 operating budget plan.
 
Standing Committee Report– CORP-COMM2016-08
THAT Council receive Corporate and Community Services Standing Committee Report CORP-COMM2016-08 from its meeting held December 5, 2016, as presented.
 
9.2 Strategic initiatives STANDING committee – DEC. 7, 2016
STAFF REPORTS
  • BMA Report– Detailed review of the current financial position, CAO J. Brown
  • Budget Overview, Treasurer M. Leonard
  • 3rd Quarter Budget Variance Reporting, Manager of Finance M. Switzer
T2016-14         Investment Policy
 
THAT Council enact a By-law adopting the Investment Policy;
 
AND FURTHER THATthe Treasurer is authorized to begin the process of including the Association of Municipalities of Ontario Local Authority Services ONE Program as part of the Town’s investment portfolio.
 
THAT By-law No. 2016-091, being a by-law to adopt an investment policy for the Town of Collingwood, be enacted and passed this 12th day of December, 2016.
 
T2016-15         2017 Fees and Charges

THAT Council enact and pass the Fees and Service Charges as attached.
 
THAT By-law No. 2016-092, being a by-law to adopt the 2017 fees and service charges, be enacted and passed this 12th day of December, 2016.
 
THAT By-law No. 2016-093, being a by-law to adopt the 2017 Taxi related fees and charges, be enacted and passed this 12th day of December, 2016.
 
T2016-17         Update on Debt Position
 
THAT Council receive Staff Report T2016-17 consistent with the Town’s Strategic Financial Plan.   
 
T2016-18         Review of Reserves and Reserve Funds
 
THAT Council receive Staff Report T2016-18 entitled “Review of Reserves and Reserve Funds” for information purposes.       
 
T2016-19         Insurance Coverage Review & RFP Award
 
THAT Council receive the results of the Insurance Coverage RFP as provided by Secure Insurance Solutions Group Inc. and recommend proceed with Frank Cowan Company Ltd.
 
SIC Consent Agenda
 
THAT Councilherein accepts the proposal from Collus PowerStream to purchase all information technology hardware that is currently leased from the Town.
 
Standing Committee Report– SIC2016-06
THAT Council receive Strategic Initiatives Standing Committee Report SIC2016-06 from its meeting held December 7, 2016, as presented.
 
10. STAFF REPORTS
 
11. MOTIONS
  • THAT Council herein contribute $100 to the Federation of Canadian Municipalities Haiti Disaster Relief Fund from the municipal disaster relief account. (Notice provided by Councillor Jeffery)
12. BY-LAWS
 
13. NOTICE OF MOTION
 
14. COUNTY REPORT
 
15. OLD or DEFERRED BUSINESS
 
16. OTHER BUSINESS
 
17. IN-CAMERA
 
18.  CONFIRMATORY BY-LAW
THAT By-law No. 2016-094, being a by-law to confirm the proceedings of the special meeting of Council held December 7, 2016 and the regular meeting of Council held December 12, 2016, be enacted and passed this 12th day of December, 2016.
 
19. ADJOURNMENT
 
 *Presentations using electronic devices must be submitted to Clerk Services 48 hours prior to the scheduled meeting. After this deadline, electronic presentations will not be permitted.
No. of Pages: 
209pages
AttachmentSize
2016-12-12 Council Agenda.pdf4.2 MB
2016 BMA Report.pdf1.37 MB
Updated 2016 Third Quarter Variance.pdf86.79 KB