August 21, 2017 Council Minutes

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2017-08-21 Council Minutes.pdf410.68 KB
 
A meeting of Council was held Monday, August 21, 2017 in the Council Chambers, Town Hall, Collingwood commencing at 5:00 p.m.
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Sandra Cooper
Deputy Mayor Brian Saunderson
Councillor Tim Fryer
Councillor Mike Edwards
Councillor Cam Ecclestone
Councillor Kathy Jeffery
Councillor Deb Doherty
Councillor Bob Madigan
Councillor Kevin Lloyd (regrets)
 
Staff Present:   
John Brown, CAO
Sara Almas, Clerk
Marjory Leonard, Treasurer
Trevor Houghton, Senior Planner
Dean Collver, Director of Parks, Recreation and Culture
Brian MacDonald, Director, Engineering and Public Works
Ross Parr, Fire Chief
Jennett Mays, Communications Officer
 
ADOPTION OF AGENDA
No. 242-17      Moved by Deputy Mayor Saunderson
                        Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for August 21, 2017 be adopted as presented.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST - Nil
 
ADOPTION OF MINUTES
No. 243-17      Moved by Councillor Fryer
                        Seconded by Councillor Ecclestone
 
THAT the minutes of the regular meeting of Council held July 17, 2017, be approved as presented.
 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES - Nil
 
COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events.
  • Mayor Cooper reported that on August 10, 2017, Steven Del Luca, Minister of Transportation, visited Collingwood to announce that the Government of Ontario will be providing funding for the widening of 1.6 kilometers of Highway 26 from Sixth Line to Pretty River Parkway to reduce congestion and improve road safety in Collingwood.
DEPUTATIONS - Nil
PUBLIC MEETINGS - Nil
 
CONSENT AGENDA
No. 244-17      Moved by Councillor Edwards
                        Seconded by Deputy Mayor Saunderson
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
 
General Consent Items
A.1
Fierté Simcoe Pride Proclamation: July 31, 2017 – August 13, 2017
A.2
Community Flag Raising: Georgian College, September 1, 2017 – September 15, 2017
A.3
Town of New Tecumseth re: Support for Resolution from the Municipality of Brockton - Oppose Amendment to the Conservation Authorities Act
A.4
Sylvia Jones, MPP for Dufferin-Caledon re: Bill 141 Sewage Bypass Reporting Act
 
CARRIED
 
REPORTS/MINUTES OF OTHER COMMITTEES/BOARDS
No. 245-17      Moved by Councillor Doherty
                        Seconded by Deputy Mayor Saunderson
 
THAT Council hereby receive the following minutes:
  • Airport Services Board, July 6, 2017
  • Collingwood Public Library Board, June 22, 2017
CARRIED
 
STANDING COMMITTEE REPORTS
Development and Operations Services Standing Committee – August 2, 2017
 
Staff Reports 
C2017-07        Realignment of Cranberry Trail East
 
No. 246-17      Moved by Councillor Jeffery
                        Seconded by Councillor Madigan
 
THAT Staff Report C2017-07, recommending Council enact and pass a by-law to remove a portion of the Cranberry Trail East road allowance from being part of the open road, be received.
 
CARRIED
 
No. 247-17      Moved by Councillor Jeffery
                        Seconded by Councillor Madigan
 
THAT By-law No. 2017-055, being a by-law to stopped up and closed a portion of Cranberry Trail East, be enacted and passed this 21st day of August, 2017.
 
CARRIED
 
P2017-19         Beild House Renovation – 64 Third Street (deferred)
 
P2017-20         Growth Plan for the Greater Golden Horseshoe, 2017
No. 248-17      Moved by Councillor Jeffery
                        Seconded by Councillor Madigan
 
THAT Council receive Staff Report P2017-20 regarding the 2017 Growth Plan for the Greater Golden Horseshoe for information purposes.
 
CARRIED
 
P2017-21         Mair Mills Estates (Phase 2) Fencing Requirements (deferred to September 18)
 
PW2017-09     Backflow Prevention and Cross Connection Control By-law
No. 249-17      Moved by Councillor Jeffery
                        Seconded by Councillor Edwards
 
THAT Staff Report PW2017-09, recommendingCouncil enact and pass a by-law for Backflow Prevention and Cross Connection Control;
 
AND THAT Council update the current fees and services by-law to include Backflow Prevention and Cross Control Protection; be received.
 
CARRIED
 
No. 250-17      Moved by Councillor Jeffery
                        Seconded by Councillor Edwards
 
THAT By-law No. 2017-056, being a by-law to provide for the prevention of backflow and cross connection control to the water supply of the Town of Collingwood, be enacted and passed this 21st day of August, 2017.
 
CARRIED
 
PW2017-16     Environmental Services:  2017 Midyear Operations Update
No. 251-17      Moved by Councillor Jeffery
                        Seconded by Councillor Edwards
 
THAT Council receive Staff Report PW2017-16 titled “Environmental Services: 2017 Midyear Operations Update” for information.
 
CARRIED
 
Standing Committee Report– DEVT2017-06
No. 252-17      Moved by Councillor Jeffery
                        Seconded by Deputy Mayor Saunderson
 
THAT Council receive Development and Operations Services Standing Committee Report DEVT2017-06 from its meeting held August 2, 2017, as presented.
 
CARRIED
 
Strategic Initiatives Standing Committee – August 9, 2017
Staff Reports 
T2017-06         2016 Statement of Development Charge and Cash-in-Lieu of Parkland Reserve Funds
No. 253-17      Moved by Deputy Mayor Saunderson
                        Seconded by Councillor Ecclestone
 
THAT Council receive Staff Report T2017-06 titled 2016 Statement of Development Charge and Cash-in-Lieu of Parkland Reserve Funds, for information.
 
CARRIED
 
T2017-07         Policy Updates
No. 254-17      Moved by Deputy Mayor Saunderson
                        Seconded by Councillor Ecclestone
 
THAT Council receive Staff Report T2017-07 titledPolicy Updates, for information;
 
AND THAT Council approve the recommended changes to the Surplus Management Policy and Debt Management Policy, and enact the necessary by-laws;
 
AND FURTHER THAT Council approve the Reserve and Reserve Fund Management Policy, and Use of Federal Gas Tax Funds Standard Operating Procedure as presented, and enact the necessary by-laws.
 
CARRIED
 
No. 255-17      Moved by Deputy Mayor Saunderson
                        Seconded by Councillor Doherty
 
THAT By-law No. 2017-057, being a by-lawto establish a Surplus Management Policy;
 
AND THAT By-law No. 2017-058, being a by-law to establish a Debt Management Policy;
 
AND THAT By-law No. 2017-059, being a by-law to establish a Reserve and Reserve Fund Management Policy; be enacted and passed this 21st day of August, 2017.
 
CARRIED


 
T2017-08         Reserve and Reserve Fund Policies
No. 256-17      Moved by Deputy Mayor Saunderson
                        Seconded by Councillor Doherty
 
THAT Council receive Staff Report T2017-08 titled Reserve and Reserve Fund Policies;
 
AND THAT Council approve the recommendations contained therein,and enact the necessary by-law.
 
CARRIED
 
No. 257-17      Moved by Deputy Mayor Saunderson
                        Seconded by Councillor Fryer
 
THAT By-law No. 2017-060, being a by-law to establish and maintain reserve and reserve funds, be enacted and passed this 21st day of August, 2017.
 
CARRIED
 
T2017-09         2016 Statement of Reserves and Reserve Funds and Adequacy Review Report
No. 258-17      Moved by Deputy Mayor Saunderson
                        Seconded by Councillor Fryer
 
THAT Staff Report T2017-09, 2016 Statement of Reserves and Reserve Funds and Adequacy Review Report, be received for information and the recommendations contained therein be approved.
 
            CARRIED
 
 
Standing Committee Report– SIC2017-06
No. 259-17      Moved by Deputy Mayor Saunderson
                        Seconded by Councillor Fryer
 
THAT Council receive Strategic Initiatives Standing Committee Report SIC2017-06 from its meeting held August 9, 2017, as presented.
 
CARRIED
 
STAFF REPORTS
 
C2017-08        Sale of Barrie Collingwood Railway Corridor (BCRY)
No. 260-17      Moved by Councillor Ecclestone
                        Seconded by Councillor Jeffery
 
THAT Staff Report C2017-08, recommendingCouncil enact and pass an authorization by-law for the sale of the Barrie Collingwood Railway Corridor lands, as described herein, to the Corporation of the County of Simcoe for the purpose of a transportation corridor; be received.
 
CARRIED
 
No. 261-17      Moved by Councillor Ecclestone
                        Seconded by Councillor Jeffery
 
THAT By-law No. 2017-061, being a by-law to authorize the sale of the Barrie Collingwood Railway Corridor to the Corporation of the County of Simcoe, be enacted and passed this 21st day of August, 2017.
 
CARRIED
 
MOTIONS
Notice provided by Deputy Mayor Saunderson regarding the correspondence between the Hospital and Ministry will be deferred until the next meeting of Council, when the matter will be addressed.
 
COUNCIL
Yea
Nay
Cooper
 
x
Saunderson
x
 
Fryer
x
 
Edwards
 
x
Ecclestone
x
 
Jeffery
x
 
Doherty
x
 
Madigan
x
 
Lloyd (absent)
 
 
TOTAL
6
2
BY-LAWS
No. 262-17      Moved by Councillor Madigan
                        Seconded by Councillor Jeffery
 
THAT By-law No. 2017-062, being a by-law to authorize the execution of an Agency Agreement between Fire Marque Inc. and The Town of Collingwood, be enacted and passed this 21st day of August, 2017.
                       
                        CARRIED (recorded vote)
 
 
No. 263-17      Moved by Councillor Ecclestone  
                        Seconded by Councillor Fryer
 
THAT By-law No. 2017-063, being a by-law to amend Fees/Service Charges By-law No. 2016-092 to add charges associated with Fire Marque Inc. services and backflow prevention and cross control protection, be enacted and passed this 21st day of August, 2017.
 
CARRIED
 
No. 264-17      Moved by Councillor Fryer
                        Seconded by Councillor Ecclestone
 
THAT By-law No. 2017-064, being a by-law to authorize a Model Franchise Agreement between the Corporation of the Town of Collingwood and Enbridge Gas Distribution Inc., be enacted and passed this 21st day of August, 2017.
 
                        CARRIED
 
No. 265-17      Moved by Councillor Madigan
                        Seconded by Councillor Jeffery
 
THAT By-law No. 2017-065, being a by-law to designate property known as 224 Minnesota Street as having cultural heritage value and interest;
 
AND THAT By-law No. 2017-066, being a by-law to designate property known as 291 Third Street as having cultural heritage value and interest; be enacted and passed this 21st day of August, 2017.
 
CARRIED
 
NOTICE OF MOTION - Nil
 
OLD or DEFERRED BUSINESS - Nil
 
OTHER BUSINESS
Mayor Cooper provided an update on the Great Lakes and St. Lawrence Cities Initiative and provided additional community announcements.
 
IN-CAMERA
No. 266-17      Moved by Councillor Edwards
                        Seconded by Deputy Mayor Saunderson
 
THAT this Council proceeds in Camera in order to address a matter pertaining to:
checked advice that is subject to solicitor/client privilege, including communications necessary for that purpose; (a)
checked personal matters about an identifiable individual, including municipal or local board employees; (b)(f)
checked a proposed or pending acquisition or disposition of land by the municipality or local board; (c)(d)(e)
 
Items for Discussion: a) Hydro Share Sale; b) Committee/Board Applications; c) Sale of 70 Huron Street property; d) Proposed Land Acquisition; e) Airport Lands f) BMA Report
 
CARRIED
 
Council proceeded to in-camera session as previously resolved. (6:08 p.m.)
 
Moved by Councillor Edwards
Seconded by Councillor Jeffery
 
THAT Council rise from in-camera and return to public session. (8:59 p.m.)
 
CARRIED
 
Rise and Report
 
Moved by Councillor Doherty
Seconded by Councillor Jeffery
 
THAT Council authorize the acquisition, at no cost for the lands, of the EP portions of 2861 Tenth Line, including undertaking the necessary survey and Town legal work, and waive the requirement for an appraisal, in accordance with the Land acquisition guidelines, and seek financial support from the County of Simcoe for work associated with the road widenings on Poplar Sideroad and 10th Line that would be conveyed to the County.
 
                  CARRIED
 
Moved by Deputy Mayor Saunderson
Seconded by Councillor Doherty
 
THAT Council having received the confidential report from the solicitor regarding the hydro share sale, herein direct BLG and Mr. Brown to proceed with negotiations with EPCOR and the requisite draft agreements, ensuring continuity of negotiations between all parties, for Council’s further consideration consistent with the existing unanimous shareholders obligations with Alectra.  
 
                  CARRIED
 
Moved by Councillor Jeffery
Seconded by Deputy Mayor Saunderson
 
THAT Council approve the confidential BMA, as amended by confidential Staff Report CAO2017-06.
 
CARRIED
 
Moved by Councillor Jeffery
Seconded by Deputy Mayor Saunderson
 
THAT the recommendations pertaining to Finance Services be approved.
 
CARRIED
 
Moved by Councillor Jeffery
Seconded by Deputy Mayor Saunderson
 
THAT the recommendations pertaining to Human Resources and Corporate Support be approved.
 
CARRIED
 
CONFIRMATORY BY-LAW
 
No. 267-17      Moved by Councillor Doherty
                        Seconded by Deputy Mayor Saunderson
 
THAT By-law No. 2017-067, being a by-law to confirm the proceedings of the regular meeting of Council held August 21, 2017, be enacted and passed this 21st day of August, 2017.
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor Jeffery
 
THAT the meeting of Council be hereby adjourned at 9:05 p.m. 
 
CARRIED
 
_______________________
MAYOR
 
            _______________________
CLERK 
No. of Pages: 
6pages
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2017-08-21 Council Minutes.pdf410.68 KB