September 11, 2017 Council Minutes

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A meeting of Council was held Monday, September 11, 2017 in the Council Chambers, Town Hall, Collingwood commencing at 5:00 p.m.
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Sandra Cooper
Deputy Mayor Brian Saunderson
Councillor Tim Fryer
Councillor Mike Edwards
Councillor Cam Ecclestone
Councillor Kathy Jeffery
Councillor Deb Doherty
Councillor Bob Madigan
Councillor Kevin Lloyd
 
Staff Present:   
John Brown, CAO
Sara Almas, Clerk
Marjory Leonard, Treasurer - regrets
Nancy Farrer, Director of Planning and Building Services
Dean Collver, Director of Parks, Recreation and Culture
Brian MacDonald, Director, Engineering and Public Works
Ross Parr, Fire Chief
Jennett Mays, Communications Officer
 
ADOPTION OF AGENDA
No. 272-17      Moved by Deputy Mayor Saunderson
                        Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for September 11, 2017 be adopted as presented.
 
                        CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST - Nil
 
ADOPTION OF MINUTES
No. 273-17      Moved by Councillor Fryer
                        Seconded by Councillor Ecclestone
 
THAT the minutes of the regular meeting of Council held August 21, 2017 and the special meeting of Council held August 28 and 29, 2017, be approved as presented.
 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES - Nil
 
COMMUNITY ANNOUNCEMENTS
  • Mayor’s Golf Challenge Cup Cheque presentation
Terry Sears, Coach and Gail Michalenko, Community Chair for the Collingwood Special Olympics thanked Mayor Cooper and Council for their donation of $30,000 from the proceeds raised at the Mayor’s Challenge Cup Golf Tournament held in August.
 
  • Council reported on various community events they had attended and announced upcoming events.
DEPUTATIONS
  • Hospital Redevelopment
Don May, Planning Consultant and Healthcare Specialist addressed Council to provide his  perspective and expertise on how to maintain and enhance the redevelopment of the Collingwood General & Marine Hospital by building a strong and positive relationship between all partners, including the Hospital, the County, the Town, and the neighbouring municipalities and all healthcare partners.
 
COUNCIL
Yea
Nay
Cooper
x
 
Saunderson
x
 
Fryer
x
 
Edwards
x
 
Ecclestone
x
 
Jeffery
x
 
Doherty
x
 
Madigan
x
 
Lloyd
x
 
TOTAL
9
0
 
Moved by Deputy Mayor Saunderson
Seconded by Councillor Madigan
 
THAT Council and Staff continue to work with the Collingwood General & Marine Hospital in any way to assist to the progress to Stage 2 of the redevelopment process.
 
CARRIED (recorded vote)
 
 
PUBLIC MEETINGS
Mayor Cooper welcomed those in attendance and introduced the Public Meeting format.
 
Clerk Sara Almas confirmed that notices for the applications for the proposed Zoning By-law Amendments and Official Plan Amendment being heard this evening, were provided in accordance with the Planning Act on August 18, 2017.
 
Proposed Zoning By-law Amendment (391 High Street)
Community Planner Mark Bryan reviewed the proposed Zoning By-law Amendment which pertains to rezoning a portion of the subject lands from the Holding Thirteen Residential Third Density Exception Twenty-Seven (H13) R3-27 zone to a Holding Thirteen Recreation Exception (H13) REC-X zone.
 
THE EFFECT of the proposed Zoning By-law Amendment is to permit the construction of a soil containment facility (berm) that could then be used for Open Space/Recreation purposes. 
 
The lands are also subject to an application for a Redline Revision to the Draft Approved Plan of Subdivision which would have the effect of reducing an existing residential block (Block 52) in size in order to introduce a new block (Block 53) which is proposed for the containment of contaminated soil from the remainder of the development lands.  The proposed redline revisions would also introduce a phasing line and draft plan conditions to ensure the appropriate design, construction and operation of the proposed berm. (Town File No. D1203117).
 
Community Planner Bryan reviewed the written comments received regarding the application.
 
Mr. Colin Travis, agent on behalf of the applicant, addressed Council to further review the merits of the application and request Council’s favourable support and to also explain site remediation requirements.
 
Mayor Cooper called for the first and second time for comments from the public.
Mr. Ivan Levesque, 383 High Street expressed concern with the proposed containment berm and whether the Ministry of the Environment (MOE) are involved and if Phase 1, 2 and 3 have been completed. Mr. Levesque asked to view the MOE’s comments when available.  
 
Mr. Robert Neuriso, 1 Telfer Road expressed concern that the published notice regarding the subject lands seemed unclear, noting that he understood that the proposed berm is being advertised as recreational lands.  Mr. Neuriso also suggested that in future the notice should be in colour.
 
Ms. Glena Kennedy, 383 High Street asked how many roads will access High Street and Cameron Street, expressed concern about high water levels and whether the new subdivision will be raised to meet the height of existing neighbourhood grade.  Ms. Kennedy also asked if clear cutting will occur and what type of housing will back onto the existing single / semi family homes.  
 
Mr. Ivan Levesque, 383 High Street addressed Council again to ask if 911 addressing will be verified as there seems to be discrepancies in number sequencing on High Street.
 
Mayor Cooper called for the third time and final time for comments from the public. There being no further public questions, the Public Meeting closed at 6:57 p.m.
 
Council inquired to soil contamination cleanup, the regional storm water management pond, the Underwood Trail and the overall density of the proposed subdivision. 
 
Staff addressed questions regarding the MOE’s requirements, 911 addressing, and whether a traffic study has been requested.
 
Community Planner Bryan confirmed that the density of the development will be in line with the new provincial standard.
 
Colin Travis addressed Council and explained that Terraprobe has submitted their proposal for addressing the contaminated lands and once accepted by the Developer and the Town, the final document could be made available.  
 
Proposed Official Plan Amendment and Zoning By-law Amendment (804 Hurontario Street)
 
Kandas Bondarchuk reviewedthe proposed Official Plan Amendment to re-designate the lands from the ‘Highway Commercial’ designation to the ‘Residential’ designation and designate the lands Low Density Residential. The re-designation will permit the subdivision of land to create a total of four new residential lots and one retained residential lot through the consent process.
 
The purpose and effect of the proposed Zoning By-law Amendment is to re-zone the subject lands from the Highway Commercial (C5) Zone to the Residential Second Density (R2) and Residential Second Density Exception (R2-E) Zone. The effect of the proposed Zoning By-law Amendment is to permit a reduction of lot frontage on a portion of the lands from 15.0 metres to 11.5 metres.  The east portion of the property to be re-zoned R2 is proposed to be severed to create one semi-detached lot and the west portion of the property to be re-zoned to R2-E is proposed to be severed into four (4) lots for the development of single detached dwellings.
 
Shelley Wells, Plan Wells, Associates, on behalf of the property addressed Council to advise that the proposed homes will be in keeping with existing lots along Stanley Street.
 
Planner Bondarchuk reviewed the written comments received regarding the application.
 
Ms. Shelley Wells, agent on behalf of the applicant further reviewed the merits of the application and requested council’s favourable support.
 
Mayor Cooper called for the first, second and third time for comments from the public. There being no public questions, the Public Meeting closed at 7:08 p.m.
 
Council questioned the increased density on the smaller parcel.  Planner Bondarchuk confirmed that through the proposed zoning by-law amendment, the five (5) additional lots would increase the density to 28 per hectare.
 
CONSENT AGENDA
No. 274-17      Moved by Councillor Edwards
                        Seconded by Councillor Ecclestone
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
 
General Consent Items
A.1
M. Kuroda, Mayor, Katano City re: Thank you for hospitality during Katano delegation visit
A.2
Fetal Alcohol Spectrum Disorder Awareness Day Proclamation – September 9, 2017
 
CARRIED
 
REPRTS/MINUTES OF OTHER COMMITTEES/BOARDS - nil
 
STANDING COMMITTEE REPORTS
CORPORATE & COMMUNITY SERVICES STANDING COMMITTEE – September 6, 2017
 
Deputations
Purchasing Officer Rose Hewitson provided a follow-up to procurement matters regarding the Collingwood Downtown BIA’s request pertaining to the Collingwood Elvis Festival and advised that the provision regarding vendor market place services will be a competitive process. The BIA would be welcome to bid.  Information sharing will be limited to ensure a fair process, until the RFP is released.
 
Reports/Minutes of Other Committees/Boards
No. 275-17      Moved by Councillor Doherty
                        Seconded by Councillor Ecclestone
 
THAT Council hereby receive the following minutes:
a)    Accessibility Advisory Committee, July 12, 2017 and August 15, 2017
b)    Collingwood Downtown BIA Board of Management, July 13, 2017 and August 10, 2017
c)    Trails Advisory Committee, August 10, 2017
 
CARRIED
 
Staff Reports
HR2017-02      Closure of Municipal Offices during the 2017 Christmas Holiday Season
 
No. 276-17      Moved by Councillor Doherty
                        Seconded by Councillor Lloyd
 
THAT Staff Report HR2017-02, recommending Council approve closing municipal offices after regular office hours on December 22, re-opening January 2, 2018 be approved.
 
CARRIED
 
Standing Committee Report– CORP-COMM2017-08
No. 277-17      Moved by Councillor Doherty
                        Seconded by Councillor Lloyd
 
THAT Council receive Corporate and Community Services Standing Committee Report CORP-COMM2017-08 from its meeting held September 6, 2017, as presented.
 
CARRIED
 
STAFF REPORTS - Nil
 
MOTIONS
Deputy Mayor Saunderson withdrew his motion from the August 21, 2017 Council meeting regarding the Collingwood General & Marine Hospital.
 
BY-LAWS
No. 278-17      Moved by Councillor Doherty
                        Seconded by Councillor Fryer
 
THAT By-law No. 2017-068, being a by-law to appoint members to the Accessibility Advisory Committee, be enacted and passed this 11th day of September, 2017.
 
CARRIED
 
NOTICE OF MOTION
Councillor Doherty provided the following motion, requesting notice be waived for its consideration this evening.
 
No. 279-17      Moved by Councillor Doherty
                        Seconded by Councillor Madigan
 
THAT Council agree to waive Section 4.21 of the Procedural By-law to introduce a motion without the required notice for the consideration of the Tree Canada 150 tree planting initiative.
 
CARRIED
 
No. 280-17      Moved by Councillor Doherty
                        Seconded by Councillor Ecclestone
 
WHEREAS the Town of Collingwood will lose a significant proportion of its urban canopy over the coming years, as a result of invasive species and other environmental factors;
 
AND WHEREAS the Town of Collingwood's Community Based Strategic Plan identifies Healthy Lifestyle as one of the five primary community values, and preservation of the natural environment is integral to promoting healthy lifestyle;
 
AND WHEREAS the Town of Collingwood has embraced Canada 150 and endorses local efforts to create legacy projects in this milestone year;
 
THEREFORE BE IT RESOLVED THAT Council supports the Tree Canada 150 tree planting initiative, and direct Staff to prepare the communications and tracking in order to implement this project.
 
CARRIED
 
COUNTY REPORT
Deputy Mayor Saunderson provided an update on recent Simcoe County activities and programs including the affordable housing strategy which is in year three of its ten year plan; Gas Tax Funding - $8.4 million expected to be received in 2017; County Council began preliminary review of the 2018 County Budget. County Council is exploring ways to reduce the 2% annual projection to a 1% increase in 2018.
 
It was noted that the Housing Resource Centre will be accepting applications for the County’s new affordable housing project on High Street.
 
OLD or DEFERRED BUSINESS – Nil
 
OTHER BUSINESS
 
Clerk Almas provided a brief update, as requested, regarding a property standards order placed on the former Victoria Annex. 
 
Mayor Cooper provided a brief update from the recent Ministry teleconference regarding more details of the upcoming legalization of marijuana.
 
Mayor Cooper advised that the 2017 Growth Plan is now available on the County’s website.
 
IN-CAMERA
No. 281-17      Moved by Councillor Ecclestone
                        Seconded by Councillor Jeffery
 
THAT this Council proceeds in camera in order to address a matter pertaining to:
checked advice that is subject to solicitor/client privilege, including communications necessary for that purpose; (a)
checked personal matters about an identifiable individual, including municipal or local board employees; (b)
checked litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (c)
 
Items for discussion: a) Share Sale Purchase update; b) CAO Recruitment; c) Heritage Permit
 
CARRIED
 
Council proceeded to in-camera session as previously resolved. (7:46 p.m.)
 
                        Moved by Councillor Lloyd
 Seconded by Councillor Madigan
 
THAT Council rise from in-camera and return to public session. (9:27 p.m.)
 
CARRIED
 
CONFIRMATORY BY-LAW
 
No. 282-17      Moved by Councillor Jeffery
                        Seconded by Councillor Ecclestone
 
THAT By-law No. 2017-069, being a by-law to confirm the proceedings of the special meeting of Council held August 28 and 29, 2017 and the special and regular meetings of Council held September 11, 2017, be enacted and passed this 11th day of September, 2017.
 
                        CARRIED
 
ADJOURNMENT
 
Moved by Councillor Jeffery
 
THAT the meeting of Council be hereby adjourned at 9:28 p.m. 
 
CARRIED
_______________________
MAYOR
 
 
            _______________________
CLERK 
No. of Pages: 
5pages
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2017-09-11 Council Minutes.pdf1002.31 KB