October 16, 2017 Council Minutes

NOTICE:

For a complete version of this document, including all related materials, download the attached PDF:

AttachmentSize
2017-10-16 Council Mins.pdf359.14 KB
A meeting of Council was held Monday, October 16, 2017 in the Council Chambers, Town Hall, Collingwood commencing at 5:00 p.m.
 
DEPUTY MAYOR SAUNDERSON COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Sandra Cooper (regrets)
Deputy Mayor Brian Saunderson
Councillor Tim Fryer
Councillor Mike Edwards
Councillor Cam Ecclestone
Councillor Kathy Jeffery
Councillor Deb Doherty
Councillor Bob Madigan
Councillor Kevin Lloyd (regrets)
 
Staff Present:   
Fareed Amin, CAO
Sara Almas, Clerk
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning and Building Services
Dean Collver, Director of Parks, Recreation and Culture
Brian MacDonald, Director, Engineering and Public Works
Ross Parr, Fire Chief
Melissa McCuaig, Manager, Human Resources
Jennett Mays, Communications Officer
           
Deputy Mayor Saunderson provided an official introduction of the new Chief Administrative Officer Fareed Amin and offered him a warm welcome on behalf of Council, Staff and community. 
 
ADOPTION OF AGENDA
No. 302-17      Moved by Councillor Fryer
                        Seconded by Councillor Ecclestone
 
THAT the content of the Council Agenda for October 16, 2017 be adopted as presented.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST – Nil
 
ADOPTION OF MINUTES
No. 303-17      Moved by Councillor Ecclestone
                        Seconded by Councillor Doherty
 
THAT the minutes of the regular meeting of Council held September 25, 2017, be approved as presented.
 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES - Nil
 
COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events.
DEPUTATIONS - Nil
 
PUBLIC MEETING

 

 
Public Meeting re: Black Ash Creek Watershed Special Policy Area Background Study Update
 
Deputy Mayor Saunderson welcomed those in attendance and introduced the Public Meeting format.
 
Clerk Sara Almas confirmed that notices for the proposed development charges being heard this evening, were provided in accordance with the Development Charges Act.
 
Treasurer Marjory Leonard reviewed the purpose and effectof the proposed by-law and its ability to allow the Town to recover a portion of the costs of the Black Ash Creek (BAC) channelization project. This project was undertaken to permit residential and non-residential development to take place in locations within the BAC Special Policy Area.  The benefiting area includes both the watershed area located to the west of BAC, and the Special Policy area located to the east of BAC.  Storm water drains into the Black Ash Creek primarily from lands located in the watershed (to the west) causing potential flooding to occur on lands located in the Special Policy Area (to the east).  The channelization works are designed, in part, to prevent future flooding in the Special Policy Area.
 
Marjory Leonard, Treasurer introduced Nancy Neale, CN Watson & Associates, consultant that prepared the background study and proposed by-law.
 
Ms. Neale provided a detailed report on the background study.
 
Deputy Mayor Saunderson called for comments from the public. There being no further public questions, the Public Meeting closed at 5:33p.m.
 
 
CONSENT AGENDA
No. 304-17      Moved by Councillor Edwards
                        Seconded by Councillor Doherty
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
 
General Consent Items
A.1
Proclamation: October 24, 2017 as  Child Care Worker and Early Childhood Educator Appreciation Day
A.2
Proclamation: October 25, 2017 as World Polio Day
A.3
Office of the Auditor General re: Great Lakes St. Lawrence Cities re: recent correspondence
A,4
Ministry of Tourism re: Delegation at AMO conference
A.5
Ministry of Municipal Affairs re: Proclamation dates for sections of Bill 68 – the Modernizing Ontario’s Municipal Legislation Act, 2017 (MOMLA) confirmed  
 
CARRIED
 
REPORTS/MINUTES OF OTHER COMMITTEES/BOARDS
No. 305-17      Moved by Councillor Ecclestone
                        Seconded by Councillor Fryer
 
THAT Council hereby receive the following minutes:
a)       Collingwood Police Services Board, September 18, 2017
b)      Collingwood Public Library Board, September 28, 2017
c)       Collingwood Regional Airport Services Board, October 3, 2017
 
CARRIED
 
STANDING COMMITTEE REPORTS
10.1    CORPORATE & COMMUNITY SERVICES STANDING COMMITTEE – October 2, 2017
 
REPORTS/MINUTES OF OTHER COMMITTEES/BOARDS
No. 306-17      Moved by Councillor Doherty
                        Seconded by Councillor Ecclestone
 
THAT Council hereby receive the following minutes:
a)    Collingwood Downtown BIA Board of Management, August 31and September 14, 2017
b)    Trails Advisory Committee, September 14, 2017
 
CARRIED
 
STAFF REPORTS
CAO2017-04   Potential Revenue from Signage Advertising on Town Assets
 
No. 307-17      Moved by Councillor Doherty
                        Seconded by Councillor Ecclestone
 
THAT Council receive Staff Report CAO2017-04, recognizing that annual net revenue opportunities from signage advertising on Town assets are minimal;
 
AND FURTHER THAT Council authorize staff to stop any initiatives currently underway to expand signage advertising to any new Town assets;
 
            CARRIED
 
Moved by Councillor Doherty
Seconded by Councillor Ecclestone
 
THAT up to $10,000 be identified as an unmet need in the 2018 budget for the purpose of a consultant to assist in developing the Town’s Advertising Policy including staff resources to recommend process improvements for advertising on existing assets.
 
CARRIED
 
FS2017-05      Revised Memorandum of Understanding Regarding the Simcoe County Hazardous Materials Incident Response Team
                       
No. 308-17      Moved by Councillor Doherty
                        Seconded by Councillor Fryer
 
THAT Staff Report FS2017-05, recommendingCouncil authorize the Collingwood Fire Department to enter into a new Memorandum of Understanding regarding the Simcoe County Hazardous Materials (HAZMAT) Incident Response Team; be approved.
 
CARRIED
 
PRC2017-07    Collingwood Art on the Street Update
 
No. 309-17      Moved by Councillor Doherty
                        Seconded by Councillor Edwards
 
THAT Council receive Staff Report PRC2017-07 entitled “Collingwood Art on the Street Update” for information.
 
CARRIED
 
PRC2017-08    Collingwood Elvis Festival Annual Review (refer to staff report for additional options considered by Standing Committee)
 
No. 310-17      Moved by Councillor Doherty
                        Seconded by Councillor Fryer
 
THAT Council receive Staff Report PRC2017-08 entitled “Collingwood Elvis Festival Annual Review”;
 
AND FURTHER THAT Council approve the continuation of the Collingwood Elvis Festival for a two-year term with full understanding of the financial risks required to yield local economic impacts.
 
CARRIED
 
PRC2017-09   Healthy Kids Community Challenge Extension
 
No. 311-17      Moved by Councillor Doherty
                        Seconded by Councillor Ecclestone
 
THAT Council receive Staff Report PRC2017-09 entitled “Healthy Kids Community Challenge Extension” for information.
 
CARRIED
 
STANDING COMMITTEE REPORT– CORPCOMM2017-09
No. 312-17      Moved by Councillor Doherty
                        Seconded by Councillor Ecclestone
 
THAT Council receive the Corporate & Community Services Standing Committee Report CORPCOMM2017-09 from its meeting held October 2, 2017, as presented.
 
CARRIED
 
STRATEGIC INITIATIVES STANDING COMMITTEE –  October 11, 2017
 
STAFF REPORTS
P2017-25         2017 Community Based Strategic Plan Report Card
 
No. 313-17      Moved by Councillor Fryer 
                        Seconded by Councillor Edwards
 
THAT Staff Report P2017-25, recommending Council receive the 2017 Community Based Strategic Plan Report Card and hold a public meeting to receive comments on the implementation progress on Wednesday, October 18, 2017 at 5:00 p.m, be approved;
 
 AND THAT Council herein reaffirm our acknowledgement and adherence to the Council Code of Conduct, as required by the Community Based Strategic Plan;
 
AND FURTHER THAT Staff be directed to report back to Council on feedback received from the public including recommendations, if any, on changes to the Key Performance Indicators and reporting process.
 
CARRIED
 
C2017-11        Third and High Street Intersection Improvements – Expropriation Approval
 
No. 314-17      Moved by Councillor Fryer
                        Seconded by Councillor Edwards
 
THAT Staff Report C2017-11, recommending Council of the Town of Collingwood authorize the signing of the Plan of Expropriation for portions of properties municipally known as 68 and 70 High Street (the “Lands”) for necessary road widenings required for municipal purposes, be approved;
 
AND THAT Council authorize the signing of the Certificate of Approval, pursuant to the Expropriations Act, R.S.O. 1990, c.E.26 (the “Act”), to approve the expropriation of the Lands;
 
AND THAT Council authorize the registration of the Plan of Expropriation to effect the taking of the Lands;
 
AND THAT staff of the Town of Collingwood be authorized to sign all forms and take all steps necessary to finalize the expropriation of the Lands;
 
AND THAT staff be authorized to serve the required statutory offer of compensation upon the owners of the Lands and to pay such amounts as required by the Act;
 
AND THAT the Town’s Solicitor be directed to respond to any claims for additional compensation and to report back to Council as necessary.
 
CARRIED
 
PW2017-19     Maple Street Storm Sewer
 
No. 315-17      Moved by Councillor Fryer
                        Seconded by Councillor Edwards
 
THAT Council receives Staff Report PW2017-19 entitled “Maple Street Storm Sewer”;
 
AND THAT Council authorize the additional $125,000 budget required to complete the project.
 
CARRIED
 
STANDING COMMITTEE REPORT– SIC2017-07
No. 316-17      Moved by Councillor Fryer
                        Seconded by Councillor Edwards
 
THAT Council receive the Strategic Initiatives Standing Committee Report SIC2017-07 from its meeting held October 11, 2017, as presented.
 
CARRIED
 
BY-LAWS
No. 317-17      Moved by Councillor Jeffery
                        Seconded by Councillor Madigan
 
THAT By-law No. 2017-073, being a by-law to authorize the execution of the OCIF AC2-0065 amending agreement #2 between Her Majesty the Queen in the Right of Ontario and the Town of Collingwood, be enacted and passed this 16th day of October, 2017. (Sanitary Sewer and Watermain Replacement)
 
CARRIED
 
No. 318-17      Moved by Councillor Doherty
                        Seconded by Councillor Ecclestone
 
THAT By-law No. 2017-074, being a by-law to authorize the execution of the Rural Economic Development Program Agreement(RED) between Her Majesty the Queen in the Right of Ontario and the Town of Collingwood, be enacted and passed this 16th day of October, 2017. (Collingwood Youth and Technology Centre)
 
CARRIED
 
OLD or DEFERRED BUSINESS - Nil
OTHER BUSINESS - Nil
IN-CAMERA
No. 319-17      Moved by Councillor Madigan 
                        Seconded by Councillor Jeffery
 
THAT this Council proceeds in camera in order to address a matter pertaining to:
checked advice that is subject to solicitor/client privilege, including communications necessary for that purpose; (a)
 
Items for discussion: a) Share Sale Review
 
CARRIED
 
Council proceeded to in-camera session as previously resolved. (6:22p.m.)
 
Moved by Councillor Madigan
Seconded by Councillor Doherty
 
THAT Council rise from in-camera and return to public session. (8:38p.m.)
 
CARRIED
 
CONFIRMATORY BY-LAW
No. 320-17      Moved by Councillor Madigan
             Seconded by Councillor Jeffery
 
THAT By-law No. 2017-075, being a by-law to confirm the proceedings of the regular meeting of Council held October 16, 2017, be enacted and passed this 16th day of October, 2017.
 
CARRIED
 
ADJOURNMENT
Moved by Councillor Ecclestone
 
THAT the meeting of Council be hereby adjourned at 8:40p.m. 
 
CARRIED
_______________________
MAYOR
 
 
            _______________________
CLERK
 
No. of Pages: 
7pages
AttachmentSize
2017-10-16 Council Mins.pdf359.14 KB