Council Highlights - December 18, 2017

Consent Agenda (Correspondence)

The following item was received for information.

Association of Municipalities of Ontario (AMO) re: Urgent information on Cannabis Tax Revenues Next Steps
Strategic Initiatives Standing Committee
Council approved the Strategic Initiatives Standing Committee report.
Community Based Strategic Plan Report Card Update
The 2017 Community Based Strategic Plan report card was updated based on suggestions and feedback from Council and the public. To make it easier to read, the 2018 Report Card will be provided in a format similar to the Town Hall Meeting presentation -- a list of highlights, as opposed to a ‘report card’ style chart.
2018 Fees & Service Charges
User fee-based models provide a number of benefits, including improved fairness by assigning costs to those who gain most directly from the service, improved transparency and accountability and improved information for decision-makers in relation to the current and future demands for the service.
User fees allow for the recovery of costs associated with the delivery of services and programs, and for the ongoing maintenance of the facilities, equipment and other infrastructure that the municipality operates. As in past years, the Town will experience minor cost increases in 2018 for a number of reasons including provincial wage changes, increased costs for utilities and inflationary costs for equipment purchases and maintenance.
2018 Interim Property Tax Levy
Prior to the 2018 budget being passed, the Municipal Act allows Council to pass an Interim Property Tax Levy, which can only raise a maximum of 50% of the taxes collected in the previous year.
The Interim Property Tax Levy allows the Town to raise sufficient cash flow to pay for the obligations incurred until the final tax levy for the year 2018 is processed.
2018 Temporary Borrowing By-law
The Municipal Act requires that a Temporary Borrowing By-law be adopted annually to provide the municipality with the authority to borrow from time to time such sums as may be necessary to meet current operating expenditures until taxes are collected and other revenues are received.
Every year, Council passes a by-law to authorize the use of the open revolving credit totaling $6,000,000 offered by the National Bank should the need arise. The National Bank also requires this By-law on an annual basis to authorize these credit facilities. Treasury staff will exhaust all other avenues of funding prior to drawing on the line of credit.
Bill 68 – Compliance Updates Accountability & Transparency – Part 1
Bill 68 is the Modernizing Ontario's Municipal Legislation Act and was first introduced the end of 2016. Bill 68 provided for a number of changes to municipal practices to enhance accountability and transparency.
Changes include an expanded definition of ‘meeting’, electronic participation, expansion of Closed Meeting provisions, a resolution on addressing closed meeting investigation report, temporary replacement on upper tier council, the appointment of an Integrity Commissioner and Municipal Conflict of Interest Act updates.
Communications Protocol
The Communications Protocol provides guidelines for anyone who acts as a spokesperson for the municipality, in order to ensure that the business of the municipality is communicated effectively, efficiently and accurately by all those acting on behalf of the corporation. The protocol also addresses procedures for other matters such as regular meeting appearances, media releases, and responses to constituent inquiries. 
Council approved the Protocol, and training will now be provided by the Communications Officer to all designated spokespersons.
3rd Quarter Variance Update
Treasurer Leonard provided a 3rd Quarter Variance update. It was noted that at the time of drafting the report (September 30) it was estimated that there could be a healthy surplus. However, the Treasurer cautioned that outstanding matters could arise in the final quarter including extreme winter weather, and could significantly affect this number.
Development & Operations Services Standing Committee
Council approved the Development & Operation Services Standing Committee report.
360 Raglan Street Proposed Site Plan Control Agreement
Council approved a Site Plan Control Agreement for 360 Raglan Street to permit construction of a custom woodworking shop and an enclosed outdoor storage area.
Shipyards Condominium “E” Zoning By-law Amendment
Council approved an amending Zoning By-law, which will see the Shipyards Condominium “E” lands developed for a total of 28 townhouse dwellings.
Notices of Motions / Motions
Councillor Jeffery provided notice of a motion to request that the 2018 Municipal Budget be presented no later than January 29.
Council waived notice requirements and approved the following motion:
WHEREAS Council appreciates that with the loss of the Collingwood Enterprise Bulletin weekly newsprint publication, that there is the potential for a significant loss of Collingwood and regional history; 
AND WHEREAS the Collingwood Public Library has microfilm versions of all Enterprise Bulletin editions, there may be other information available to collect and retain for historical purposes; 
AND WHEREAS the County of Simcoe Archives has already reached out to affected regions regarding preserving historical information; 
BE IT RESOLVED THAT Council herein request Staff work with Torstar, the County Archives and any other relevant agency in attempts to retain Collingwood’s history that was captured through the Enterprise Bulletin over the last 160 years.  
Staff Reports
Memorandum of Settlement – IBEW WWTP
The Town’s HR Manager provided an overview of the union settlement and noted that the Town’s negotiation team maintained a vision of providing parity amongst the employee bargaining units at the Town wherever practicable.
Other Business
Council requested a staff report on the options for the use of the Hydro Share Sale proceeds, and requested options are included regarding the creation of a Hospital Redevelopment Reserve fund.
Council requested a staff report on a potential budget process policy, which would set a schedule allowing the budget to be completed by December 31 of each year, except for as per the Municipal Act, when in an election year, when the budget would be completed by January 31 of the year following the election.


Upcoming Council & Standing Committee Meetings

Due to holiday programming, the December 18, 2017 Council Meeting will not be broadcast on Rogers TV.

Meeting Type

Date, time & location

Corporate & Community Services Standing Committee

Monday, January 8, 2018 – 5:00 p.m.

Council Meeting

Monday, January 15, 2018 – 5:00 p.m.
Council Chambers, Town Hall, 97 Hurontario Street

Development & Operations Services Standing Committee

Monday, January 22, 2018 – 5:00 p.m.
3rd Floor Community Room, Collingwood Public Library, 55 Ste. Marie

Council Meeting

Monday, January 29, 2018 – 5:00 p.m.
Council Chambers, Town Hall, 97 Hurontario Street



Agendas and Minutes are available online at:

For more information, contact:

Communications Officer
Jennett Mays
705-445-1030 Ext. 3293

Sara Almas
705-445-1030 Ext. 3225

Sandra Cooper