July 13 2009 Council Minutes

A meeting of Council will be held Monday July 13 2009 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.

NOTICE:

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MAYOR CARRIER CALLED COUNCIL TO ORDER
 
 
 
 
 
 
 
 
 
Members of Council Present:           Mayor Carrier
Deputy Mayor Cooper
Councillor Edwards
Councillor Sandberg
Councillor Jeffery
Councillor Foley
Councillor McNabb
Councillor Chadwick
Councillor Labelle
 
Staff Present:            Gord Norris, Chief Administrative Officer (regrets)
                                    Sara Almas, Clerk
Ed Houghton, Executive Director of Public Works
Larry Irwin, IT Director
Peter Dunbar, Director of Leisure Services
Marjory Leonard, Treasurer
                                    Gord Russell, Director of Planning Services
 
ADOPTION OF AGENDA
No. 386            Moved by Deputy Mayor Cooper
Seconded by Councillor Edwards
 
that the content of the Council Agenda for July 13th, 2009 be adopted as amended.
  • Addition of two (2) potential land acquisitions
  • Amendment to the June 29, 2009 Council Minutes
  • Waive Notice of Motion
  • By-law to Appoint CAO 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200) 
  • Councillor Jeffery declared a conflict with respect to the Supplementary Accounts Payable to CBS Outdoors as it is her employer.
  • Councillor Chadwick declared a pecuniary interest with supplementary accounts payable to the UPS Store as he is a co-owner.
  • Mayor Carrier declared a pecuniary interest with supplementary accounts payable pertaining to Havens Building Centre and Marks Work Wearhouse (Imagewear) as they are his daughter’s employers.
  • Councillor Foley declared a conflict with respect to the Supplementary Accounts Payable to Foley’s Furniture as he is the owner. 
ADOPTION OF MINUTES
Seconded by Councillor Chadwick
 
THAT the minutes to the following meetings of Council be hereby approved:
  • Regular meeting of Council held June 29th, 2009
  • Special meeting of Council held July 6th, 2009
  • Committee of the Whole meeting held July 6th, 2009 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES
  • Council requested the design layout of how the grain shaker and hopper will be displayed at the museum be provided at the next meeting of Council. 
  • Deputy Mayor Cooper provided an update on the pending County Presentation, noting there will be no presentation during the summer months. The County will be resuming presentations through the fall and will be in contact with the Clerk’s Office. 
Comments re: Safe Roads (consent item A.6, June 29th Council)
  • Peter Dunbar, Director of Leisure Services, addressed the progress on Safe Roads noting that mapping will completed shortly.  
COMMUNITY ANNOUNCEMENTS
  • Introduction of Summer Company Students and new staff member Cindy Griffiths, Greater Collingwood Small Business Enterprise Centre, Catherine Durrant, Economic Development Officer 
Ms. Cindy Griffiths, Administrative Assistant of the Greater Collingwood Small Business Enterprise Centre, provided background on the Summer Company Program and introduced the young entrepreneurs to Council.
 
Mayor Carrier and Council thanked and congratulated all the summers on their motivation and wished them the best of luck in their business this summer.
 
DEVELOPMENT CHARGES PUBLIC MEETING (5:15pm)
Pursuant to Section 12 of the Development Charges Act, 1997, the purpose of this Public Meeting is to present and obtain public input on a Town-wide basis for the proposed development charge by-law for municipal services.
 
Mayor Carrier introduced the Public Meeting format.
 
Clerk Sara Almas confirmed that appropriate notice of the development charges public meeting had been given in accordance with the Development Charges Act, 1997.
 
Mr. Gary Scandlan, Watson & Associates Economists Ltd. introduced the format of the public meeting and reviewed the background study and development charges as proposed. Mr. Scandlan reviewed the purpose and necessity of establishing appropriate charges to assist with costs resulting from growth. Items reviewed in particular included the phasing of the fees, with 60% of the Development Charges due at execution of the development agreement rather than the building permit stage.
 
Mayor Carrier called for the first time for comments from the Public.
 
Peter Osmond, Mountain Road, expressed his feeling of déjà vu of the last by-law and development charges report. On behalf of the Georgian Triangle Development Institute (GTDI), Mr. Osmond stated that the GTDI does not have any great objectives, but questioned cost savings.
 
The GTDI is supportive of the phasing-in aspect of the residential development charges, but in light of difficult economic climate and the proposed Harmonized Sales Tax, they do not support the required full payment for development charges upon signing of the Subdivision Agreement. GTDI requested to be involved in the process and requested Council consider the phasing in fees to be the same for residential development as non-residential. GTDI also stressed the need for regional cooperation for services and potential cost savings.
 
Gary Scandlan clarified the cost associated with hard surfaces, interest charges, aging infrastructure, lifecycle costing for water and wastewater management. Mr. Scandlan noted he could look a little deeper at cost sharing if Council was interested.
 
Mr. David Slade, Planning Consultant on behalf of Tanglewood Sierra Inc., expressed concerns with the ability to review the final development charges study as it was provided on June 29th, 2009 and would appreciate time to review the document before it being adopted by Council. Mr. Slade expressed their appreciation with respect to the phasing option that has been proposed. Mr. Slade suggested that the proposed development charges should be evaluated in relation to the municipalities surrounding area. Mr. Slade requested Council consider development charges be made payable upon issuance of a building permit, not at the time of the subdivision agreement.
 
Marjory Leonard, Treasurer confirmed that July 27th, 2009 was the anticipated meeting scheduled for Council’s consideration of the final Development Charges By-law. The By-law must be enacted prior to September 1st and Council recesses in the month of August.
 
Mayor Carrier called for the second, third and final time for comments from the Public.
 
Public session closed at 6:06pm.
 
Council inquired to site specific development charges for affordable housing, specific areas such as the downtown and various non-profit organizations, some sort of mutual compromise or other options available for payment other than payable upon execution of the subdivision agreement, how the rates would affect new sewer and water user charges, a better understanding of cash flow, effect on property tax rates, practices and procedures of other municipalities, and comparisons between a two or three year phase in to a five year phase in.
 
Gary Scandlan confirmed that depending on the debt load to the sewer and water, either increased development charges or an increase in the water/sewer rates would be required. Mr. Scandlan noted that it may be more appropriate to include discounts or exceptions within a separate policy.
 
Council inquired to whether the discounts, if provided, could be tracked to provide measurables or quarterly report for future reference.

A report is to come back to Council for review next week, with the by-law to be considered the following week. If the By-law cannot be considered on July 27, a special meeting of council will be called in August.
 
Mayor Carrier provided a list of requests to be included in a report to Council at the next meeting of Council before consideration of the by-law. This list included evaluation of full payment upon execution of the Plan of Subdivision Agreement, comparison of how and when other municipalities collect development charges, how front end servicing agreements would affect development charges, the timeline provided for considering the by-law and phasing in of residential development charges over three years versus five years.
 
 
OLD or DEFERRED BUSINESS
  • Deferred from June 1st Committee of the Whole, (Presentation Dawn Myers, Chair, Affordable Housing Task Force and Keith Hull, Affordable Housing Coordinator) 
Ms. Dawn Myers, Chair of the Affordable Housing Task Force provided a presentation to Council outlining the purpose and role of the Task Force, the definition of affordable housing, highlights from its Strategic Plan including the Trillium Grant, development of a Housing First Policy, consideration of a 10% or cash-in-lieu payment of new developments to go towards affordable housing, and explained the budget requests.
 
Keith Hull, Affordable Housing Coordinator, expressed the need for affordable housing in the community and the people who require it. Mr. Hull reviewed the non-profit housing developments within the community and its success and possible future developments, and the importance of communication. Mr. Hull further reviewed the proposed budget, requesting Councils consideration.
 
No. 388            Moved by Councillor Sandberg
Seconded by Councillor Chadwick
 
THAT The following Minutes be hereby received and the recommendations therein be approved, as amended:
  • Affordable Housing Task Force Minutes, May 12, 2009 
Recommendation:
WHEREAS the Council of the Town of Collingwood has directed the Affordable Housing Task Force to discuss, present and recommend activities to promote the increase of rental housing stock, and increase varied housing stock and attainable and affordable housing stock for all residents of the Town and;
 
WHEREAS the Affordable Housing Task Force requires the appropriate budgetary resources to conduct educational and informational seminars and;

COUNCIL
Yea
Nay
Carrier
X
 
Cooper
 
X
Edwards
 
X
Sandberg
X
 
Jeffery
X
 
Foley
X
 
McNabb
X
 
Chadwick
X
 
Labelle
X
 
TOTAL
7
2

 
WHEREAS the Affordable Housing Task Force requests additional monetary and in-kind resources to hold, at a minimum, two public information sessions annually with guest speakers presenting relevant trends and opportunities in resources and funding initiatives to fulfill its mandate and;
 
THEREFORE be it resolved that a budget be established using a transfer from reserves of $22,000.00 for the remainder of 2009.
 
CARRIED (recorded vote)
 
*Council recessed for ten (10) minutes reconvening at 7:51pm
 
COMMUNITY ANNOUNCEMENT 
  • Council reported on various community events they had attended and announced upcoming events. 
  • Council confirmed the Georgian Trail Board of Management will be spot spraying for poison ivy between July 20-24, 2009 and signs will be posted before and after spraying has occurred. 
CONSENT AGENDA
No. 389            Moved by Councillor Sandberg
Seconded by Councillor Foley
 
That the Consent Agenda, having been given due consideration by Council, be received.
 

Consent Agenda
A. 1
N. Gorman, Ministry of Natural Resources re: Annual wildlife rabies control operations, commencing August 4th, 2009
Received for Information
A. 2
Affordable Housing Task Force Minutes, June 9, 2009
Received for Information
A. 3
Paul and Wendy Thurston, Thurst-T’s Cycle re: Riders with a Message fundraising event
Received for Information
A.4
R. Lloyd, Chamber of Commerce re: Congratulating Mayor Carrier, Members of Council and Downtown Business Improvement Area on securing the Federal and Provincial funding for the reconstruction of Historic Downtown Collingwood
Received for Information
A.5
R. Lloyd, Chamber of Commerce re: Chamber of Commerce support for the proposed Zoning By-law Amendment
Received for Information

 
CARRIED
 
A.3                   Moved by Councillor Chadwick
                        Seconded by Deputy Mayor Cooper
 
THAT Council receive Consent Agenda Item A.3pertaining to Thurst-T’s Cycle Riders with a Message fundraiser event.
 
CARRIED
 
 
No. 390            Moved by Councillor Jeffery
Seconded by Councillor McNabb
 
        That the Mayor’s Correspondence, having been given due consideration by         
        Council, be received.
 

Mayor’s Correspondence
M.1
D. Mills, Land Force Central Training Area re: New Commanding Officer of Land Forces Central Training Centre – Meaford
Received for Information
M.2
Minister J. Bradley, Ministry of Transportation re: Rollout for the 2009 Ontario Bus Replacement Program(Guidelines and Requirements filed with Office of the Mayor)
Received for Information

 
CARRIED 
 
STAFF REPORTS
C2009-16        Fire Route Designations
No. 391            Moved by Councillor Foley
Seconded by Deputy Mayor Cooper
 
THAT Staff Report C2009-16, recommending Council enact and pass a by-law to designate fire routes within the Town of Collingwood, repealing By-law 96-37, be approved.
 
CARRIED
 
No. 392            Moved by Councillor Foley
Seconded by Deputy Mayor Cooper
THAT By-law 2009-078, being a by-law to designate roadways as emergency fire routes along which no parking of vehicles shall be permitted, be enacted and passed this 13th day of July, 2009.
 
CARRIED 
 
PW2009-12     Tender No. PW2009-08, Cab & Chassis C/W One Way Plow, Wing and Dump Body
No. 393            Moved by Councillor McNabb
Seconded by Councillor Labelle
 
THAT Staff Report PW2009-12, recommending Council award Tender No. PW2009-08 for the supply of a new 2010 Freightliner Model M2 106V Conventional 43,000 lb G.V.W.R. Cab and Chassis complete with a one-way plow, wing and dump body to Currie Truck Centre for purchase price of $153,680.00 including taxes;
 
AND FURTHER THAT Council approve the additional expenditure of approximately $2,340 plus applicable taxes for the purchase of a sixty (60) month extended warranty for the engine and transmission;
 
Be approved.
 
CARRIED
 
P2009-28         Authorizing By-law to Execute a Site Plan Agreement, St. Paul Street Apartments
No. 394            Moved by Councillor Chadwick
Seconded by Councillor Edwards
 
THAT Staff Report P2009-28, recommendingCouncil enact and pass an Authorization By-law to execute the Site Plan Control Agreement for the St. Paul Apartments located at 205-225 St. Paul Street, Collingwood, be approved.
 
            CARRIED
 
No. 395            Moved by Councillor Chadwick
Seconded by Councillor Edwards
 
THAT By-law 2009-079, being a by-law to authorize the execution of a Site Plan Control Agreement between Kristina Palmer, The Corporation of the Town of Collingwood, COLLUS Power Corp, and Collingwood Public Utilities Services Board for the St. Paul Street Apartments municipally addressed as 205-225 St. Paul Street, be enacted and passed this 13th day of July, 2009.
 
                        CARRIED
 
MOTIONS
No. 396            Moved by Councillor McNabb
Seconded by Councillor Jeffery
 
THAT this Council proceeds in Camera in order to address a matter pertaining to:
►personal matters about an identifiable individual, including municipal or local board employees;
►litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
►the receiving of advice that is subject to solicitor/client privilege, including communications necessary for that purpose; and
►a proposed or pending acquisition or disposition of land for municipal or local board purposes.
 
Items for Discussion: a)CAO Contract Review; and b) Property Acquisition (3)
 
CARRIED
 
* Council proceeded to In-camera Session (8:13pm)
 
Moved by Deputy Mayor Cooper
Seconded by Councillor Jeffery
 
THAT Council rise from In-camera and return to public session.
 
CARRIED
 
No. 397            Moved by Deputy Mayor Cooper
Seconded by Councillor Edwards
 
THAT Council hereby waive the procedural requirements of Section 12.2 of Procedural By-law 2006-120 to permit the consideration of a motion to enact and pass a by-law to appoint a Chief Administrative Officer for The Corporation of the Town of Collingwood.
 
CARRIED
 
No. 398            Moved by Deputy Mayor Cooper

COUNCIL
Yea
Nay
Carrier
X
 
Cooper
X
 
Edwards
X
 
Sandberg
X
 
Jeffery
X
 
Foley
X
 
McNabb
X
 
Chadwick
X
 
Labelle
X
 
TOTAL
9
0

Seconded by Councillor Edwards
 
THAT By-law 2009-081, being a by-law to appoint a Chief Administrative Officer for The Corporation of the Town of Collingwood, be enacted and passed this 13th day of July, 2009. (Kimberly Ann Wingrove)
 
CARRIED (recorded vote)
 
 

COUNCIL
Yea
Nay
Carrier
X
 
Cooper
 
X
Edwards
 
X
Sandberg
X
 
Jeffery
 
X
Foley
X
 
McNabb
X
 
Chadwick
X
 
Labelle
X
 
TOTAL
6
3

 
 
 
No. 399            Moved by Councillor
                        Chadwick
Seconded by Councillor Sandberg
 
THAT Council support Earl Wilson to attend the World Championships for Arm Wrestling in Italy, with a donation of $1,500.00.
 
CARRIED (recorded vote)  
 
Councillor Edwards assumed the Chair to permit the Mayor to enter into debate on the following motion.
 
No. 400            Moved by Mayor Carrier
Seconded by Councillor Sandberg
 
THAT Council support petitioning the Province of Ontario to approve the Town of Collingwood as an approval authority for Official Plan Amendments with the Province of Ontario becoming the five (5) year review authority.
 
Moved by Councillor Jeffery
Seconded by Councillor McNabb
 
THAT Council requested the above noted motion be deferred until a staff report is prepared with respect to this matter, including consideration through the Sustainability Tool and implication on staff resources, contact County and see who has this authority already. (July 20, 2009)
 
                        CARRIED
 
Mayor Carrier assumed the Chair.
 
No. 401            Moved by Deputy Mayor Cooper
Seconded by Councillor Foley
 
THAT the Accounts Payable Revenue Vouchers for the month of June 2009 in the amount of $7,366,892.13 be approved as presented.
 
CARRIED
 
No. 402            Moved by Councillor Edwards
Seconded by Councillor McNabb
 
THAT the Supplementary Accounts Payable Revenue Vouchers, for the month of June 2009 payable to CBS Outdoor Canada in the amount of $840.00 be approved as presented.
 
CARRIED
 
** Councillor Jeffery removed herself from the table and did not participate in the vote or discussion on the above noted matter with respect to her previously declared conflict.
 
No. 403            Moved by Councillor Sandberg
Seconded by Deputy Mayor Cooper
 
THAT the Supplementary Accounts Payable Revenue Vouchers, for the month of June 2009 payable to Foley’s Furniture in the amount of $1,217.01 be approved as presented.
 
CARRIED
 
** Councillor Foley removed himself from the table and did not participate in the vote or discussion on the above noted matter with respect to his previously declared conflict.
 
Deputy Mayor Cooper assumed the Chair.
 
No. 404            Moved by Councillor Jeffery
Seconded by Councillor Labelle
 
THAT the Supplementary Accounts Payable Revenue Vouchers, for the month of June 2009 payable to Haven’s Home Building Centre in the amount of $4,506.18 and to Marks Work Wearhouse (Imagewear) in the amount of $672.08 be approved as presented.
 
CARRIED
 
** Mayor Carrier removed himself from the table and did not participate in the vote or discussion on the above noted matter with respect to his previously declared conflict.
 
Mayor Carrier resumed the Chair.
 
No. 405            Moved by Councillor Foley
Seconded by Deputy Mayor Cooper
 
THAT the Supplementary Accounts Payable Revenue Vouchers, for the month of June 2009 payable to the UPS Store in the amount of $40.29 be approved as presented.
 
CARRIED
 
** Councillor Chadwick removed himself from the table and did not participate in the vote or discussion on the above noted matter with respect to his previously declared conflict.
 
BY-LAWS - None
 
NOTICE OF MOTION - None
 
OTHER BUSINESS
  • Councillor Foley requested a report to address salvaging materials from demolition for habitat for humanity. This item will be discussed with the Chief Building Official. 
  • Grants to athletes and teams: 
Moved by Councillor Jeffery
Seconded by Councillor Edwards
 
THAT Council requested a staff report be prepared to investigate a policy for financial grants to local athletes and teams that are national champions and compete at international events.
 
CARRIED 
  • Councillor Chadwick requested clarification on administrative procedures with how letters of support are issued by staff without Council’s approval.   Mayor Carrier requested Councillor Chadwick forward him his concerns via email, and the matter could be addressed at the July 27th Council Meeting.    
  • Parking Report, Clerk Sara Almas noted a meeting is being scheduled for next week and anticipates an update will be available for the July 27th meeting. 
  • Hume Street Environmental Assessment update, Mr. Ed Houghton, Executive Director, Public Works & Engineering and Mr.Ted Prokopec, R.J. Burnside & Associates provided a detailed presentation to Council outlining the reconstruction proposed for Hume Street. Mr. Houghton advised Council that a Public Information Centre will be scheduled in the near future to present the changes to the public and address specific concerns that affected property owners and businesses may have. 
CONFIRMATORY BY-LAW
No. 406            Moved by Councillor Labelle
Seconded by Councillor McNabb
 
THAT By-law No. 2009-080, being a by-law to confirm the proceedings of the Special Meeting of Council held July 6th, 2009, the Committee of the Whole meeting held July 6th, 2009 and the regular meeting of Council held July 13th, 2009 be enacted and passed this 13th day of July, 2009.
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor McNabb
 
THAT the meeting of Council be hereby adjourned at 10:51pm.
 
CARRIED
  
 ______________________________
MAYOR
 
 
______________________________
CLERK

 

No. of Pages: 
8pages
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Jul 13_09 Council Mnts.pdf2.29 MB