May 31, 2010 Council Minutes

A meeting of Council was held Monday May 31, 2010 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
 
NOTICE:

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May 31_10 Council Mnts.pdf1.91 MB
 
DEPUTY MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Carrier (regrets)
Deputy Mayor Cooper
Councillor Edwards
Councillor Sandberg
Councillor Jeffery
Councillor Foley
Councillor McNabb
Councillor Chadwick
Councillor Labelle
 
Staff Present:      
Kimberly Wingrove, Chief Administrative Officer
Sara Almas, Clerk
Ed Houghton, Executive Director of Public Works
Larry Irwin, Director of Information Technology
Peter Dunbar, Director of Leisure Services
Kay Blakely, Deputy Director of Finance
Nancy Farrer, Acting Director of Planning Services
 
ADOPTION OF AGENDA
No. 279         Moved by Councillor Edwards
Seconded by Councillor Jeffery
 
THAT the content of the Council Agenda for May 31st, 2010 be adopted as presented.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200)
  •  Councillor Jeffery declared a pecuniary interest with supplementary accounts payable to CBS Outdoors as it is her employer.
  •  Councillor Chadwick declared a pecuniary interest with supplementary accounts payable to the UPS Store as he is a co-owner.
  •  Councillor Labelle declared a pecuniary interest with supplementary accounts payable to the Georgian Design Centre as he is the owner.
  •  Councillor Sandberg declared a pecuniary interest with respect to an in-camera matter as it pertains to matter involving his employer.
ADOPTION OF MINUTES
No.280          Moved by Councillor Sandberg
Seconded by Councillor Edwards
 
THAT the minutes to the following meetings of Council be hereby approved:
  • Regular meeting of Council held May 10th, 2010
  • Special meeting of Council held May 17th, 2010
  • Council Planning and Development meeting held May 17th, 2010 
                        CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES - Nil
 
COMMUNITY ANNOUNCEMENTS
  • Council expressed their sincerely sympathy and support to the family of the late John Hill.  Council acknowledged the dedication and commitment that Mr. Hill shared with the community and municipality.  Mr. Hill was the longest serving member of many municipal committees and his involvement with the Leisure Services Advisory Committee. 
  • Council congratulated all the staff and Library Board members involved in the organization of the very successful grand opening of the new Library and municipal offices held last week.
  • Council further reported on various community events they had attended and announced upcoming events. 
DEPUTATION 
  • A & W Food Services Canada re: Proposed Revised  Elevations for new A & W (7 Balsam Street), P.B. Coulter and Robert Ritz
Mr. Pat Coulter, land owner of the site and Mr. Robert Ritz, architect retained by the proponent, addressed Council to review the results of the discussions with Community Planner Robert Voigt.   Mr. Ritz review the new “Collingwood” specific design elements that A & W is willing to offer that reflect the higher building standards expected in Collingwood developments.   Mr. Coulter, Mr. Ritz and Mr. Voigt addressed questions from Council with respect to the improved elevations and options recommended. 
 
Moved by Councillor Edwards
Seconded by Councillor McNabb
 
THAT Council agree to waive notice to consider a motion providing direction with respect to the site plan elevations for the proposed A & W Restaurant.
 
CARRIED
 
No. 281         Moved by Councillor Edwards
Seconded by Councillor Jeffery
 
THAT Council approve the change to the schedules attached to the existing Site Plan Agreement based on the elevation designs presented by the proponent this evening.
 
Moved by Councillor Edwards
Seconded by Councillor Jeffery
 
THAT the motion be amended to approve the rear elevation identified as Option 1.
 
CARRIED
 
Moved by Councillor Edwards
Seconded by Councillor Jeffery
 
THAT the motion be amended to approve the side elevation identified as Option 1.
 
DEFEATED
 
Moved by Councillor Edwards
Seconded by Councillor Jeffery
 
THAT the motion be amended to approve the side elevation identified as Option 2.
 
CARRIED
 

 

COUNCIL
Yea
Nay
Carrier  (absent)
 
 
Cooper
X
 
Edwards
X
 
Sandberg
X
 
Jeffery
X
 
Foley
 
X
McNabb
X
 
Chadwick
X
 
Labelle
X
 
TOTAL
7
1
No. 281         Moved by Councillor Edwards
Seconded by Councillor Jeffery
 
THAT Council approve the change to the schedules attached to the existing Site Plan Agreement based on the elevation designs presented by the proponent this evening, as amended.
 
CARRIED (Recorded Vote)
 
 
 
CONSENT AGENDA
No. 282         Moved by Councillor Jeffery
                     Seconded by Councillor McNabb
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
 

 

General Consent
A. 1
P. Jessen re: One reason for moving to Collingwood was the downtown patios
Received for Information
A. 2
Collingwood Lawn Bowling Club re: Looking for support in relocation of Lawn Bowling Club
Received for Information
A. 3
County of Simcoe re: County of Simcoe’s Rural Connections Program Provides Free Internet Training Sessions
Received for Information
A. 4
Clearview Township Notice of Complete Application and Public Meeting re: Zoning By-law Amendment (6773 30/31 Sideroad Nottawasaga)
Received for Information
A. 5
Ministry of Aboriginal Affairs re: Violence against aboriginal women (Strategic Framework to End Violence Against Aboriginal Women attached)
Received for Information
A. 6
S. Carter re: E-bikes on Collingwood trails (response from Clerk Almas attached)
Direction Required
A. 7
L. Gregory Canadian Forces Base Borden re: Vintage Wings of Canada overfly of Collingwood June 3rd – 7th
Received for Information
A. 8
J. Massie, Hon. Colonel, Canadian Forces Base Borden re: Operation Hero and Canada Forces Day (weekend of June 5th & 6th)
Received for Information
 
CARRIED
 
A.2       CAO Wingrove confirmed that staff are investigating the request from the Lawn Bowling Club.
                        Moved by Councillor Chadwick
                        Seconded by Councillor Sandberg
 
THAT Council received consent item A.2, Collingwood Lawn Bowling Club re: Looking for support in relocation of Lawn Bowling Club.
 
                        CARRIED
 
A.6       S. Carter re: E-bikes on Collingwood trails
 
No. 283            Moved by Councillor Sandberg
                        Seconded by Councillor McNabb
 
THAT Council direct Staff to amend the Motorized Vehicles on Trails By-law to permit the use of e-bikes for individuals that can provide proof of disability.
 
Moved by Councillor Edwards
Seconded by Councillor Jeffery
 
THAT the motion be deferred until a staff report is prepared that investigates the use of e-bikes, definition of e-bike, types of disabilities the amendment would be applicable to, regional view of the use of e-bikes, and speed restrictions.   
 
           CARRIED
 
A.7       Canadian Forces Base Borden-Vintage Wings of Canada Collingwood flyover June 3rd-7thCAO Wingrove provided an update on the request and noted support for the flyover from the Collingwood Regional Airport.
 
No. 284            Moved by Councillor McNabb
                        Seconded by Councillor Jeffery
 
THAT the Mayor’s Consent Agenda, having been given due consideration by Council, be received.
 

 

Mayor’s Consent
M.1
Ipsos Reid Public Affairs re: Letter outlining the benefits of Ipsos Reid in municipal affairs research 
Received for Information
M.2
Great Lakes and St. Lawrence Cities Initiative Making Waves Newsletter May 5, 2010
Received for Information
M.3
Office of the Wing Commander, Base Borden re: 16 Wing Base Borden will host a charity golf event in aid of the “Support Our Troops” campaign on June 17th
Received for Information
 
CARRIED
 
M.1      IPSOS Reid Public Affairs re: Letter outlining the benefits of IPSOS Reid in municipal affairs research 
           
Moved by Councillor Chadwick
                    Seconded by Councillor Foley
 
THAT Council request staff obtain additional information with respect to surveys and information collected through the IPSOS Reid municipal research. 
 
                        CARRIED
 
REPORTS/MINUTES OF COMITTEES/BOARDS
 
No. 285            Moved by Councillor Foley
                        Seconded by Councillor Sandberg
 
THAT the following minutes be hereby received:
  • Elvis Festival Services Board Minutes, April 21, 2010
  • Elvis Festival Services Board Minutes, May 5, 2010
  • Elvis Festival Services Board Minutes, May 12, 2010
  • Leisure Services Advisory Committee Minutes, April 21, 2010
  • Sustainability Committee Minutes, April 9, 2010
 CARRIED
 
Accessibility Plan Presentation & National Accessibility Awareness Week, Wayne Yuristy, Chair presented an outline of the plan and Committee accomplishment from the past year.  Mr. Yuristy announced the new proposed pin and award program established by the Committee to promote random acts of kindness and accessibility awareness.
 
No. 286            Moved by Councillor McNabb
                        Seconded by Councillor Edwards
 
THAT the following minutes be hereby received and the recommendations therein be approved:
  • Accessibility Advisory Committee Minutes, April 14, 2010
Recommendation: THAT Council adopt the Accessibility Plan as recommended by the Accessibility Advisory Committee.
 
CARRIED
 
STAFF REPORTS
 
PW2010-02     Community Safety Zones and Speed Reductions
No. 287            Moved by Councillor Labelle
                        Seconded by Councillor McNabb
 
THAT Staff Report PW2010-02, recommending that Council approve the additional Community Safety Zones throughout the Town, be approved;
 
AND FURTHER THATthe reduction of speed limits around all fronting roads of Elementary Schools (Excluding Pretty River Academy) to 40km/h be approved;
 
AND FURTHER THATa By-Law be prepared for approval to enact the Speed Reduction to 40km/h around all fronting roads of Elementary Schools (excluding Pretty River Academy) and amend By-law No. 00-62 to include the recommended areas for Community Safety Zones.
 
Moved by Councillor Jeffery
Seconded by Councillor Edwards
 
THAT Council amend the Community Safety Zone on Cedar Street north of First Street to Oak Street and Oak Street north of First Street to Cedar Street to reduce the rate of speed to 40km/h.
 
CARRIED
 
No. 287            Moved by Councillor Labelle
                        Seconded by Councillor McNabb
 
THAT Staff Report PW2010-02, recommending that Council approve the additional Community Safety Zones throughout the Town, be approved;
 
AND FURTHER THAT the reduction of speed limits around all fronting roads of Elementary Schools (Excluding Pretty River Academy) to 40km/h be approved; 
 
AND FURTHER THAT a By-Law be prepared for approval to enact the Speed Reduction to 40km/h around all fronting roads of Elementary Schools (excluding Pretty River Academy) and amend By-law No. 00-62 to include the recommended areas for Community Safety Zones, as amended.
 
CARRIED
 
Council agreed to proceed with the recommendations, and requested staff further investigate the following areas:
  • Walnut Street and Tenth Street – should it have a four way stop?
  • Erie Street around Connaught School – should there be a reduced speed as well?
  • Hume Street – Is the Community Safety Zone required from Market Street west to Hurontario Street. 
PW2010-03     Minimum Maintenance Standards 0.Reg 239/02 Amendment
No. 288            Moved by Councillor Chadwick
                        Seconded by Councillor Sandberg
 
THAT Staff Report PW2010-03, recommending that Council amend By-Law 2006-41 a By-Law to Adopt Ontario Regulation 239/02 Minimum Maintenance Standards for Municipal Highways as the Minimum Maintenance Standard for the roads within the Town of Collingwood to reflect recent changes to the existing Regulation, be approved.
 
                        CARRIED
 
No. 289            Moved by Councillor Chadwick
                        Seconded by Councillor Sandberg
 
THAT By-law No. 2010-056, being a by-law to adopt Ontario Regulation 239/02, as amended, being the Minimum Maintenance Standards for municipal highways as the Minimum Maintenance Standards for the roads within the Town of Collingwood, be enacted and passed this 31st day of May, 2010.
 
                        CARRIED
 
PW2010-04     Transit Stop and Shelter Design Guidelines
No. 290            Moved by Councillor Edwards
                        Seconded by Councillor Sandberg
 
THAT Council receive Staff Report PW2010-04 and approve the attached guidelines with respect to the design and installation of bus stops and shelters;
 
AND FURTHER THAT Council approve two additional bus stop locations, through the use of the attached guidelines, as described below:
 
1. Tenth Street and Spruce Street Northwest corner
2. Peel Street South of Hume Street at Bates Walk
 
CARRIED
 
PW2010-06     Award of Sanitary Sewer Renewal Phase 2/Contract 1
No. 291            Moved by Councillor Foley
                        Seconded by Councillor Chadwick
 
THAT Council receive Staff Report PW 2010-06 to award the Sanitary Sewer Renewal Tender for Phase 2/Contract 1;
 
AND FURTHER THAT Council award the Tender to Maacon Construction Corporation for the submitted tender value of $2,282,125.50;
 
AND FURTHER THAT Council authorize the Mayor and staff to sign all necessary documents to execute the contract.
 
CARRIED
 
MOTIONS
No. 292            Moved by Councillor Sandberg
                        Seconded by Councillor Foley
 
THAT this Council proceeds in Camera in order to address a matter pertaining to:
checked personal matters about an identifiable individual, including municipal or local board employees;
checked advice that is subject to solicitor/client privilege, including communications necessary for that purpose;
 
Items for Discussion:
a) Personnel matter
b) Property matter
 
CARRIED
 
No. 293          Moved by Councillor McNabb
                      Seconded by Councillor Labelle
 
THAT the Accounts Payable Revenue Vouchers for the month of April 2010 in the amount of $1,937,846.62 be approved as presented.
 
CARRIED
 
No. 294         Moved by Councillor Chadwick
                     Seconded by Councillor Edwards
 
THAT the Supplementary Accounts Payable Revenue Vouchers for the month of April 2010 in amount of $1,452.72 payable to CBS Outdoor Canada be approved as presented.(BIA Advertising)
 
CARRIED
 
** Councillor Jeffery removed herself from the table and did not participate in the vote or discussion on the above noted matter with respect to her previously declared conflict.
 
No. 295          Moved by Councillor Edwards
                      Seconded by Councillor Chadwick
 
THAT the Supplementary Accounts Payable Revenue Vouchers for the month of April 2010 in amount of $8,242.50 payable to Georgian Design Centre be approved as presented.(Flooring Arena Dressing Room)
 
CARRIED
 
** Councillor Labelle removed himself from the table and did not participate in the vote or discussion on the above noted matter with respect to his previously declared conflict.
 
No. 296            Moved by Councillor Labelle
                        Seconded by Councillor McNabb
 
THAT the Supplementary Accounts Payable Revenue Vouchers for the month of April 2010 in amount of $265.34 payable to Mark’s Work Wearhouse (Imagewear) be approved as presented.(Uniforms/Clothing)
 
CARRIED
 
No. 297          Moved by Councillor Sandberg
                      Seconded by Councillor Edwards
 
THAT the Supplementary Accounts Payable Revenue Vouchers for the month of April 2010 in amount of $1,438.28 payable to The UPS Store be approved as presented.(Large Volume Printing/Shipping)
 
  CARRIED
 
** Councillor Chadwick removed himself from the table and did not participate in the vote or discussion on the above noted matter with respect to his previously declared conflict.
 
BY-LAWS
No. 298            Moved by Councillor Jeffery
                        Seconded by Councillor Labelle
 
THAT By-law No. 2010-057, being a by-law to repeal By-law No. 2003-61, a by-law to licence sidewalk patios/cafés within the Town of Collingwood, be enacted and passed this 31st day of May, 2010.
 
 
Moved by Councillor Jeffery
Seconded by Councillor McNabb
 
THAT Council direct the by-law to repeal the Sidewalk Patio/Café By-law No. 03-61 be repealed until the new licensing by-law is in effect.
 
CARRIED
 
NOTICE OF MOTION - Nil
 
OLD or DEFERRED BUSINESS - Nil
 
OTHER BUSINESS - Nil
 
Council proceeded in-camera as previously resolved at 8:27pm.
 
Moved by Councillor Edwards
Seconded by Councillor Jeffery
 
THAT Council rise from in-camera and return to the public session. (10:19pm)
 
CARRIED
 
CONFIRMATORY BY-LAW
No. 299         Moved by Councillor Labelle
                     Seconded by Councillor McNabb
 
THAT By-law No. 2010-058, being a by-law to confirm the proceedings of the regular meeting of Council held May 31st, 2010, the Special meeting of Council held May 17th, 2010 and the Council Planning and Development meeting held May 17th, 2010, be enacted and passed this 31st day of May, 2010.
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor McNabb
 
THAT the meeting of Council be hereby adjourned at 10:20pm.
 
CARRIED
 
______________________________
MAYOR
  
______________________________
CLERK
No. of Pages: 
7pages
AttachmentSize
May 31_10 Council Mnts.pdf1.91 MB