July 19, 2010 Special Council Minutes

A Special Meeting of Council was held Monday, July 19, 2010 in the Council Chambers, Town Hall, Collingwood commencing at 3:00pm for the following matters:
NOTICE:

For a complete version of this document, including all related materials, download the attached PDF:

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July 19_10 SP Council Mnts.pdf1.2 MB
 
MAYOR CARRIER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Carrier
Deputy Mayor Cooper
Councillor Edwards
Councillor Sandberg (arrived at 5:25pm)
Councillor Jeffery
Councillor Foley
Councillor McNabb (late 4:05pm)
Councillor Chadwick
Councillor Labelle
 
Staff Present:            
Kimberly Wingrove, Chief Administrative Officer
Sara Almas, Clerk
Ed Houghton, Executive Director of Public Works (regrets)
Larry Irwin, Director of Information Technology (regrets)
Peter Dunbar, Director of Leisure Services
Kay Blakely, Deputy Director of Finance
Nancy Farrer, Acting Director of Planning Services
 
 
ADOPTION OF AGENDA
No. 368            Moved by Deputy Mayor Cooper
                        Seconded by Councillor Edwards
 
THAT the content of the Special Council Agenda for July 19, 2010, be adopted as amended:
-     General Consent Item A.1 to require direction
-     Staff Report C2010-18 and accompanying by-law be amended to request authorization for any of the 4 abutting property owners, subject to inspection of the CBO, to enter into an encroachment for the purposes of installing an eco-septic system through the NVCA funding program.
 
CARRIED
 
Declaration of Pecuniary Interest
  • There were no declarations of pecuniary interest and/or receipt of gifts made at this time. 
MOTIONS
No. 369            Moved by Councillor Chadwick
             Seconded by Councillor Foley
 
THAT this Council proceeds in Camera in order to address a matter pertaining to:
  • a proposed or pending acquisition or disposition of land for municipal or local board purposes; and
  • advice that is subject to solicitor/client privilege, including communications necessary for that purpose.
Items for Discussion:
a)  Potential Property Acquisition Matter
b)  Property Matter
 
CARRIED
 
Moved by Deputy Mayor Cooper
Seconded by Councillor Edwards
 
THAT Council rise from in-camera and return to the public session. (4:44pm)
 
CARRIED
 
Councillor McNabb attended during the in-camera 4:05pm.
Council recessed at 5:00pm and reconvened at 6:46pm.
Councillor Sandberg was absent from the remaining portion of the meeting.
 
DEPUTATION
  • Request  Downtown Business Licensing Fees be Waived  for 2010, BIA Board
John Gabriele, BIA Member requested the fees associated with the Business Licensing for patios and merchandise areas within the downtown be waived.
 
Moved by Councillor Jeffery
Seconded by Councillor Chadwick
 
THAT Council hereby waive the procedural requirements for notice of motion to permit the consideration of the following motion to waive the business licensing fees for patio and merchandise licences.
 
CARRIED

 

COUNCIL
Yea
Nay
Carrier
x
 
Cooper
 
x
Edwards
x
 
Sandberg
x
 
Jeffery
x
 
Foley
x
 
McNabb
x
 
Chadwick
x
 
Labelle
x
 
TOTAL
8
1
 
Moved by Councillor Jeffery
Seconded by Councillor McNabb
 
THAT the fees for patio and merchandise area licences be waived for 2010.
 
CARRIED (recorded voted)
 
 
 
CONSENT AGENDA
No. 374            Moved by Councillor Edwards
            Seconded by Councillor Jeffery
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
 

 

General Consent
A. 1
ED House 9 Hockey Foundation re: August 11th event in support of Collingwood Minor Hockey
Direction Required
A. 2
P. Thurston, Thurst-T’s Cycle re: Riders With a Message, request for waiving fees for use of parking lot (Pine Street Municipal lot)
Direction Required
(motion prepared)
A. 3
Ontario Municipal Board re: By-law 2010-040, OMB Case No PL100526
Received for Information
 
CARRIED
 
A.1       ED House 9 Hockey Foundation re: August 11th event In support of Collingwood Minor Hockey
 
No. 375            Moved by Councillor Edwards
            Seconded by Councillor Jeffery
 
THAT Council approve ED House 9 Hockey Foundation’s request to use 79 parking spaces in the municipal parking lot located adjacent to the Eddie Bush Memorial Arena on August 11th, 2010; and further waive the associated fee ($316.00) for the parking lot closure as provided in the Fees and Service Charges By-law No. 2009-124.
 
                        CARRIED
 
A.2       P. Thurston, Thurst-T’s Cycle re: Riders with a Message, request for waiving fees for use of parking lot (Pine Street Municipal lot)
 
No. 376            Moved by Councillor Labelle
            Seconded by Councillor Edwards
 
THAT Council approve Thurst-T’s Cycle’s request to use 101 parking spaces in the Pine Street municipal parking lot on August 1st, 2010 for the ‘Riders with a Message’ event; and further waive the associated fee ($404.00) for the parking lot closure as provided in the Fees and Service Charges By-law No. 2009-124.
 
CARRIED
 
STAFF REPORTS
Outdoor Ice Surface Roof Site Plan Analysis and Feasibility Study, Dan Hurley, CC Tatham & Associates
 
Moved by Councillor Edwards
Seconded by Councillor Jeffery
 
THAT Council defer the proposed decision to proceed until comments are received from Leisure Services, and update to Staff Report LS2010-09 is provided with respect to financing, fundraising, lawn bowling club relocation timeline, Trillium funding, and potential elimination of the western diamond.   (August 23rd)
 
CARRIED

 

COUNCIL
Yea
Nay
Carrier
x
 
Cooper
x
 
Edwards
x
 
Sandberg (absent)
 
 
Jeffery
x
 
Foley
x
 
McNabb
x
 
Chadwick
x
 
Labelle
x
 
TOTAL
8
0
 
LS2010-11       Collingwood Jr. A Hockey – Ice Rental Rate
No. 377            Moved by Deputy Mayor Cooper
             Seconded by Councillor Chadwick
 
THAT Staff Report LS2010-11, recommending Council approve extending the Minor Hockey ice rental rate to the Collingwood Jr. A hockey team, be approved.
 
  CARRIED (recorded vote)
                       
PW2010-11     Award of RFP PW2010-05 Design and Construction of Replacement Structures at 4th and 5th Streets over the Oak Street Canal
No. 378            Moved by Councillor Jeffery
             Seconded by Councillor Edwards
 
THAT Council receive Staff Report PW2010-11 to Award the Request for Proposal (File No. PW2010-05) for the Design and Construction of Replacement Structures at 4th and 5th Streets over the Oak Street Canal;
     
AND THATCouncil awards the RFP to Ainley Group with a total upset limit for design and construction of $ 119,703 plus applicable tax;
 
AND THAT Council authorize the Mayor and staff to sign all necessary documents to execute the contract.
 
                        CARRIED
 
 
PW2010-12     Award of Poplar Sideroad Reconstruction, Resurfacing of 10th Line & Resurfacing of Raglan Street
No. 379            Moved by Councillor Foley
             Seconded by Deputy Mayor Cooper
 
THAT Council receive Staff Report PW2010-12 to award the reconstruction of Poplar Sideroad from the 10th Line to Hwy 26, resurfacing of the 10th Line from Poplar Sideroad to Sixth Street and resurfacing of Raglan Street from approximately 1.1km south of Hume Street;
 
AND FURTHER THATCouncil award the Tender to Seeley & Arnill Construction for the submitted tender value of $6,832,466.96;
 
AND FURTHER THATCouncil authorize the Mayor and staff to sign all necessary documents to execute the contract.
 
                        CARRIED
 
C2010-16        Compliance Audit Committee
No. 380            Moved by Councillor McNabb
             Seconded by Councillor Jeffery
 
THAT Council receive Staff Report C2010-16 regarding the Compliance Audit Committee as required under the Municipal Elections Act, 1996;
 
AND FURTHER THATthe Compliance Audit Committee Terms of Reference attached as Appendix I to Staff Report C2010-16 be approved;
 
AND FURTHER THATa call for applications/nominations to the 2010 Compliance Audit Committee (CAC) be published and recommended appointments be presented to Council for approval;
 
AND FURTHER THATthe Clerk is hereby authorized to undertake any action as deemed necessary to ensure the Compliance Audit Committee may execute its duties.
 
CARRIED
 
C2010-17        Pay and Display Parking Meters
No. 381           Moved by Councillor Jeffery
            Seconded by Deputy Mayor Cooper
 
THAT Staff Report C2010-17, recommending Council authorize the purchase of the Pay and Display Parking meters be awarded to JJ MacKay Canada Ltd, be approved.
 
CARRIED
                       
C2010-18         Encroachment Agreement – Oliver Crescent
No. 382            Moved by Councillor McNabb
             Seconded by Councillor Labelle
 
THAT Staff Report C2010-18, recommending Council pass a by-law to authorize staff to enter into encroachment agreements with any interested property owner(s) of 4, 6, 8 and/or 10 Oliver Crescent for the purpose of installing an eco-septic system through the NVCA funding program expiring in 2010, subject to a satisfactory inspection undertaken by the Chief Building Official, be approved. 
 
            CARRIED
 
No. 383            Moved by Councillor McNabb
            Seconded by Councillor Labelle
 
THAT By-law No. 2010-085, being a by-law to authorize staff to enter into encroachment agreements with any interested property owner(s) of 4, 6, 8 and/or 10 Oliver Crescent for the purpose of installing an eco-septic system through the NVCA funding program expiring in 2010, be enacted and passed this 19th day of July, 2010.
 
CARRIED
 
No. 384            Moved by Deputy Mayor Cooper
            Seconded by Councillor Labelle
 
THAT Council support and endorse applications in principle that are pursued by the County of Simcoe to obtain funding for waste management activities from the province on behalf of municipalities that host county waste management facilities.
 
CARRIED
 
BY-LAWS
No. 385            Moved by Councillor Jeffery
            Seconded by Councillor Labelle
 
THAT By-law 2010-084, being a by-law to establish the “busker audition committee”, be enacted and passed this 19th day of July, 2010.
 
CARRIED
 
OLD/DEFERRED BUSINESS
  •  Follow up on “Operation Hero” – Consent Item A. 1 from the July 12th, 2010 meeting of Council. 
Moved by Councillor Foley
Seconded by Mayor Carrier
 
THAT Council include “Operation Hero” in the 2011 budget.
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor McNabb
 
THAT the meeting of Council be hereby adjourned at 8:34pm.
 
CARRIED
 
 
______________________________
MAYOR
 
 
______________________________
CLERK
No. of Pages: 
5pages
AttachmentSize
July 19_10 SP Council Mnts.pdf1.2 MB