August 9, 2010 Council Minutes

A meeting of Council was held Monday August 9, 2010 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
 
NOTICE:

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MAYOR CARRIER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Carrier
Deputy Mayor Cooper
Councillor Edwards
Councillor Sandberg
Councillor Jeffery
Councillor Foley (arrived at 5:07pm)
Councillor McNabb
Councillor Chadwick
Councillor Labelle
 
Staff Present:            
Kimberly Wingrove, Chief Administrative Officer
Sara Almas, Clerk
Ed Houghton, Executive Director of Public Works
Peter Dunbar, Director of Leisure Services
Nancy Farrer, Acting Director of Planning Services
Kay Blakely, Deputy Director of Finance
Larry Irwin, IT Director
 
ADOPTION OF AGENDA
No. 389            Moved by Deputy Mayor Cooper
   Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for August 9th, 2010 be adopted as amendedto include the Addendum as presented.
 
            CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200)
  • Deputy Mayor Cooper declared a pecuniary interest with 10 Cambridge Street as it relates to food retail.
  • Councillor Jeffery declared a pecuniary interest with supplementary accounts payable to CBS Outdoors as it is her employer.
  • Mayor Carrier declared a pecuniary interest with supplementary accounts payable to the Mark’s Work Wearhouse (Imagewear) as it is his daughter’s employer.
  • Councillor Sandberg declared a pecuniary Interest with respect to the Eden Oak Staff Report as his employer has been retained by the developer.
*Councillor Foley arrived at 5:07pm.
 
PUBLIC MEETING
  • Mayor Carrier welcomed those in attendance and introduced the Public Meeting format. 
  • Clerk, Sara Almas confirmed that appropriate notice has been provided in accordance with the Planning Act with respect to the matters being heard this evening.
Proposed Official Plan Amendment and Zoning By-law Amendment (10 Cambridge Street)
Trevor Houghton, Senior Planner for the Town of Collingwood reviewed the details of the application and the comments received to date. 
 
The purposeof the proposed Official Plan Amendment is to replace Section 4.4.5.2.2 of the Regional Commercial District policies of the Town’s Official Plan whereby a department store may sell food products including fresh meat, fish, poultry and produce.
 
The purposeof the proposed Zoning By-law Amendment is to amend the Collingwood Zoning By-law provisions of the Regional Commercial District Exception Three (C2-3) zone whereby a department store may; 1) sell up to 1400 sq.m (15,070 sq.ft) of food products including fresh meat, fish, poultry and produce, and 2) increased its maximum gross leasable area to 10,300 sq.m (110,872 sq.ft).
 
The effectof the proposed Official Plan Amendment and Zoning By-law Amendment is to permit the existing Wal-Mart department store to expand its food sales component from its current size of 557 sq.m (5,996 sq.ft) to 1,400 sq.m (15,070 sq.ft).  Furthermore, the Wal-Mart department store proposes to increased its maximum gross leasable area from 10,186 sq.m (109,645 sq.ft) to 10,300 sq.m (110,872 sq.ft), an increase of 114 sq.m (1,227 sq.ft).
 
Mr. Houghton reviewed the comments from the public including the Peer Report Study as prepared by Lee Parsons, Mr. Goldsworthy on behalf of Metro, and Mr. Jeffery Shearer on behalf of the BIA.
 
Ms. Roselyn Hauser, solicitor representing Walmart Canada, addressed the modifications proposed for the current Walmart location and requested Council’s favourable consideration of the Official Plan and Zoning By-law amendments.  Ms. Hauser also addressed comments that were submitted by the competitor.
 
Mr. John Alsoft addressed Council on behalf of Metro.  Mr. Alsoft advised Council that they have undertaken significant investment in renovations to their store understanding the current protections in the Official Plan and Zoning By-law.  Should the amendments proposed by Walmart had of occurred prior to these renovations, Metro would not have made such a substantial investment in their Collingwood store.
 
Jennifer Shultz, and Dan Donahue from Walmart Canada were also present to address any further comments or questions from Council.
 
Mayor Carrier called for the first, second and third time for comments from the public.
 
Public session closed at 5:25pm.
 
Council asked questions and clarification with respect to the future garden centre area. Ms. Hauser confirmed no change in the location and size of the garden centre has been requested.
 
Council asked if the applicant was provided with a copy of the economic retail strategy that was recently presented to Council.  Catherine Durrant, Economic Development Officer addressed the questions and noted the study findings.  CAO Wingrove clarified the final report would not be released until October.
 
Council inquired to whether the produce sold at the Collingwood Walmart is purchased locally.  Ms. Hauser confirmed they have a policy to try retain local produce. 
 
Council questioned why the application has been considered minor as the food area is more than doubling.  Ms. Farrer noted that the size increase for the entire store is minor in nature.
 
Council directed Staff to prepare the necessary staff report incorporating the comments received this evening for the future consideration of the proposed applications.
 
** Deputy Mayor Cooper removed herself from the table and did not participate in the discussion or public meeting portion on the above noted matter with respect to her previously declared conflict.
 
STAFF REPORT
PW2010-12     Award of RFP PW2010-06 Transportation Study and Review/Analysis of the Complete Community Plan, Regional Commercial District and Other Major Intersection
 
COUNCIL
Yea
Nay
Carrier
x
 
Cooper
x
 
Edwards
x
 
Sandberg (conflict)
 
 
Jeffery
x
 
Foley
x
 
McNabb
x
 
Chadwick
x
 
Labelle
x
 
TOTAL
8
0
 
No. 390            Moved by Councillor Edwards
   Seconded by Councillor Jeffery

 

THAT Staff Report PW2010-12, recommending Council award RFP PW2010-06 - Transportation Study and Review/Analysis of the Complete Community Plan, Regional Commercial District and Other Major Intersections to C.C. Tatham & Associates Ltd. with a total upset limit for Study of $ 49,950 plus applicable taxes, be approved; 

AND THAT Council authorize the Mayor and staff to sign all necessary documents to execute the contract. 

            CARRIED (recorded vote)

 
ADOPTION OF MINUTES
No. 391            Moved by Councillor Edwards
   Seconded by Councillor McNabb
 
THAT the minutes to the following meetings of Council be hereby approved:
  • Regular Meeting of Council held July 12th, 2010
  • Special Meeting of Council held July 19th, 2010
  • Council Planning and Development meeting held July 19th, 2010
  • Special Meeting of Council held July 28th, 2010 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES
  • Hoarding Update, Admiral Collingwood Development – Nancy Farrer, Acting Director of Planning Services addressed the status of the agreement noting that it permits the owner the right to encroach onto Town property.  Ms. Farrer will provide a copy of the agreement if requested.  Councillor Sandberg noted he no longer has a conflict with the Admiral Collingwood Development. 
COMMUNITY ANNOUNCEMENTS
  • Sister City Update, Ixtapa-Zihuatanejo
Tanya Mazza, Arts & Culture Coordinator on behalf of Allison MacGillvray, Committee Chairprovided an update to Council on the September 16th – Mexican Independence Day Event planned in Collingwood.   Ms. Mazza noted that information has been provided to local schools, the Mexican flag will be raised at the station, and reviewed other potential initiatives.  
  • South Georgian Bay Tourism – Image and Strategic Study
Ms. Catherine Durrant, Economic Developer Officer introduced Ms. Linda Simpson, South Georgian Bay Visitor Centre (formerly the GTTA).   Ms. Simpson provided a brief presentation on the research and recommendations that have evolved from the analysis undertaken for the Georgian Triangle Image Study.
 
Ms. Simpson and Ms. Durrant addressed questions and comments from Council. 
  • Consent Item A.2 - Speeding Concerns on Peel Street
Mr. Ed Houghton, Executive Director of Public Worksprovided an update with respect to Consent Item A.2.  Mr. Houghton advised that Peel Street is designated as a “Collector Road” in the Town of Collingwood’s Official Plan. These roads are designed to collect and carry local traffic to the arterial roads and/or distribute traffic to the local roads. Public Works would suggest that Council request the OPP to review their existing enforcement practices for Peel Street and increase if required and consideration be given for the installation of the mobile speed sign.
 
DEPUTATION
  • Horse Carriage Rides Proposal for Downtown
Mr. Simon Schrieber, Valley Ridge Farms provided a brief presentation requesting Council’s favourable consideration to permit their Farms to host a carriage ride in the Downtown for a trial period.  The carriage ride would follow a consistent route and loading/unloading location as discussed with staff to determine if this is a viable service enhancement in the Downtown Heritage District.
 
COMMUNITY ANNOUNCEMENTS
  • Council further reported on various community events they had attended and announced upcoming events. 
CONSENT AGENDA
No. 392            Moved by Councillor Sandberg
   Seconded by Councillor Chadwick
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
 

 

General Consent
A. 1
CUPE Ontario re: Request for proclamation of Child Care Worker & Early Childhood Educator Appreciation Day (Letter in response attached)
Received for Information
A. 2
M. Cousineau and H. Munroe re: Speeding concerns on Peel Street (Public Works will provide a verbal update)
Received for Information
A. 3
Municipal Affairs and Housing, AMCTO, AMO and Student Vote re: Student Vote and Local Government Week October 17 – 23, 2010
Received for Information
A. 4
J. Marshall re: Urban Design Manual should be applied to residential developments
Received for Information
A. 5
R. Lex re: Connaught School Building opportunity for the town to restore and continue its use at the Contact Centre
Received for Information
A. 6
A. Lex re: Request for permission to use a portion of  town property adjacent to the Tremont for grand re-opening September 17, 2010
Direction Required
(motion prepared)
A. 7
Valley Ridge Farms re: Request permission from Council to conduct horse carriage rides in the Downtown (has met with Town Staff and BIA Representatives – supportive of a trial period)
Direction Required
(motion prepared)
A. 8
S. Carter re: Request Council support the use of e-bikes on municipal trials
Received for Information
CARRIED
 
A.5       Councillor Jeffery inquired to the status of the staff report and recommendations with respect to the Contact Centre. CAO Wingrove confirmed that a report is expected be reviewed by Council at the next Council meeting and the recommendations are to come forward shortly thereafter. 
 
Moved by Councillor Jeffery
Seconded by Councillor Chadwick
 
THAT Consent Item A.5 regarding opportunity for the Town to restore the Connaught School building and continue its use at the Contact Centre, be received.
 
CARRIED
 
A.6       A. Lex re: Request for permission to use a portion of Town property adjacent to the Tremont for grand re-opening September 4, 2010
 
No. 393            Moved by Councillor Sandberg
   Seconded by Councillor Jeffery
 
THAT Council authorize the use of Town property adjacent to the restored Tremont building located at 80 Simcoe Street as requested by Richard and Anke Lex to use during their grand re-opening celebration scheduled for September 17, 2010.
 
                        CARRIED
 
A.7       Valley Ridge Farms re: Request permission from Council to conduct horse carriage rides in the Downtown (has met with Town Staff and BIA Representatives – supportive of a trial period)
 
No. 394            Moved by Councillor Sandberg
   Seconded by Mayor Carrier
 
THAT Council authorize Valley Ridge Farms to operate horse carriage rides in the Downtown on a trial basis for a four (4) week period on Friday, Saturday and/or Sunday’s commencing August 13, 2010;
 
AND FURTHER THAT Valley Ridge Farms and staff work together to establish appropriate loading/unloading location(s) with consideration from the BIA;
 
AND FURTHERTHAT Council delegate authority to staff to discontinue the trial at any time with reasonable cause;
 
AND FURTHER THAT all applicable licensing fees be waived during trial period.
 
            CARRIED
 
REports/MINUTES of Committees/boards
No. 395            Moved by Councillor Jeffery
   Seconded by Councillor Edwards
 
THAT the following minutes be hereby received:
  • Affordable Housing Task Force minutes, July 13, 2010
  • Airport services Board minutes, July 21, 2010
  • Economic Stability and Development Services Board minutes, June 22, 2010
  • Elvis Festival Services Board minutes, June 30, 2010
  • Elvis Festival Services Board minutes, July 7, 2010
  • Sustainability Committee minutes, July 16, 2010 
CARRIED
 
No. 396            Moved by Councillor Sandberg
   Seconded by Councillor Chadwick
 
THAT the following minutes be hereby received and the recommendations therein be approved:
  • Heritage Advisory Committee minutes, July 15, 2010
Recommendation: THAT the following heritage permits be approved:

 

Permit #
Location
Type
196/10
25-27 Hurontario St.
New store front
197/10
138 Hurontario St.
Masonry Repair
207/10
32 Elgin St.
Window reconstruction
210/10
70 Hurontario St.
Masonry & wood trim restoration
 
 
 
 
 
 
 
CARRIED
                 
* CAO Wingrove confirmed that staff would discuss the possibility of providing specific graffiti locations.
 
STAFF REPORTS
C2010-15          E-Bikes on Collingwood Trails
No. 397            Moved by Councillor McNabb
   Seconded by Councillor Jeffery
 
COUNCIL
Yea
Nay
Carrier
x
 
Cooper
 
x
Edwards
 
x
Sandberg
 
x
Jeffery
 
x
Foley
 
x
McNabb
x
 
Chadwick
x
 
Labelle
x
 
TOTAL
4
5
  
THAT Council receive Staff Report C2010-15 and approve the use of e-bikes (less than 60kg) on Collingwood trails by offering residents a safe, accessible and environmentally friendly alternative method of transportation through enacting a by-law to amend By-law No. 2010-074, use of motorized vehicles on trails;
 
AND FURTHER THAT a maximum speed limit for operating e-bikes on trails within the Town of Collingwood be established at a 20km/hour;
 
AND FURTHER THAT the Town of Collingwood petition the Ministry of Transportation to decrease the maximum weight of e-bikes to 60kg.
 
                        DEFEATED (recorded vote)

 * Council requested Staff review permitting e-bikes for individuals with accessibility issues.

 
EDO2010-04   Local Food Procurement Policy
No. 398            Moved by Councillor Chadwick
   Seconded by Deputy Mayor Cooper   
COUNCIL
Yea
Nay
Carrier
x
 
Cooper
 
x
Edwards
 
x
Sandberg
x
 
Jeffery
x
 
Foley
x
 
McNabb
x
 
Chadwick
x
 
Labelle
x
 
TOTAL
7
2

 

THAT Council receive Staff Report EDO2010-04 and approve the attached Municipal Food Procurement Policy to initiate the purchase of local food for internal municipal functions and events; 

AND FURTHER THAT Council support coordinating efforts between various municipalities and agencies, such as the regional Economic Development Offices, Environment Network, Simcoe Muskoka District Health Unit, Simcoe County Food Alliance, Business Improvement Areas, Chamber of Commerce and local farm food providers to enhance opportunities for citizens to access local food and to raise awareness of the availability of local food through initiatives such as a regional food procurement policy. 

                        CARRIED (Recorded Vote)

 P2010-19         Partial Release of Development Agreement

Eden Oak (Collingwood) Inc. Plan of Subdivision (File: SDR-2005-01)
No. 399            Moved by Councillor Labelle
   Seconded by Deputy Mayor Cooper
 
THAT Staff Report P2010-19, recommending Council enact and pass an Authorization By-law to partially release the Eden Oak - Lakeside Pointe Subdivision Agreement from the title of Block 80, Registered Plan 51M-903, be approved.
 
   CARRIED
 
No. 400            Moved by Councillor Labelle
   Seconded by Deputy Mayor Cooper
 
THAT By-law No. 2010-086, being a by-law to authorize the partial release of the Eden Oak - Lakeside Pointe Subdivision Agreement from title, be enacted and passed this 9th day of August, 2010.
 
                        CARRIED
 
** Councillor Sandberg removed himself from the table and did not participate in the vote or discussion on the above noted matter with respect to his previously declared conflict.
 
**  Councillor Foley declared a conflict with the above matter relating to Eden Oak Inc., not participating in the discussion or vote.
 
P2010-20         Application to Destroy Trees; Municipal Address: 20 High Street; Applicant: SF Partners Inc c/o Landex Capital Corporation
No. 401            Moved by Deputy Mayor Cooper
   Seconded by Councillor McNabb
 
COUNCIL
Yea
Nay
Carrier
x
 
Cooper
x
 
Edwards
 
x
Sandberg
 
x
Jeffery
 
x
Foley
 
x
McNabb
 
x
Chadwick
 
x
Labelle
x
 
TOTAL
3
6

THAT Council receive Staff Report No. P2010-020 for information; 

AND FURTHER THAT Council support the following proposed conditions of granting a Tree Permit for 20 High Street:

  • Maintenance of a 20 metre buffer along the western  property line;
  • Installation of appropriate sedimentation and erosion control measures;
  • Permission being granted to the Town to
    re-locate some suitable tress; and
  • Confirmation that the re-development shall be in compliance with the landscaping standards identified in the Urban Design Manual. 

DEFEATED (recorded vote)

MOTIONS

No. 402            Moved by Councillor Sandberg
   Seconded by Deputy Mayor Cooper
 
THAT this Council proceeds in Camera in order to address a matter pertaining to:
checked personal matters about an identifiable individual, including municipal or local board employees;
Items for Discussion: a) Committee applications
 
                        CARRIED
 
No. 403            Moved by Deputy Mayor Cooper
   Seconded by Councillor Chadwick
 
THAT the Accounts Payable Revenue Vouchers for the month of June 2010 in the amount of $8,949,999.47 be approved as presented.
 
   CARRIED
 
No. 404            Moved by Councillor Sandberg
   Seconded by Councillor Labelle
 
THAT the Supplementary Accounts Payable Revenue Vouchers for the month of June 2010 in amount of $11,955.00 payable to CBS Outdoor Canada be approved as presented.(BIA Advertising $866.25 and Elvis Advertising $11,088.75)
 
   CARRIED
 
** Councillor Jeffery removed herself from the table and did not participate in the vote or discussion on the above noted matter with respect to her previously declared conflict.
 
Deputy Mayor Cooper assumed the Chair.
  
No. 405            Moved by Councillor Jeffery
  Seconded by Councillor Sandberg
 
THATthe Supplementary Accounts Payable Revenue Vouchers for the month of June 2010 in amount of $244.04 payable to Mark’s Work Wearhouse (Imagewear) be approved as presented.(Uniforms/Clothing)
 
CARRIED
 
** Mayor Carrier removed himself from the table and did not participate in the vote or discussion on the above noted matter with respect to his previously declared conflict.
 
Mayor Carrier resumed the Chair.
 
NOTICE OF MOTION
  • Councillor Chadwick provided a notice of motion requesting Council to suspend the procedural by-law to permit curbside merchandise areas during March Break and further to remove the requirement for tents. 
COUNTY REPORT
  • Deputy Mayor Cooper reviewed items from the County including an upcoming five year review of the Provincial Policy Statement. 
OTHER BUSINESS
  • Hoarding Agreement 
Moved by Councillor Jeffery
Seconded by Councillor Foley
 
THAT Council direct staff to review the terms and conditions of future hoarding agreements including the associated costs, time periods and responsibility for removal/repair thereof.
 
CARRIED
 
Moved by Councillor Foley
Seconded by Councillor Jeffery
 
THAT Council direct staff to prepare a report to review the site development policies to ensuring that appropriate time lines are in place for the timely development of lands, and the appropriate mechanisms are in place to enforce or have the lands rehabilitated to ensure the lands are not left in an undesirable state.
 
CARRIED
  • Council requested Staff submit a post event review of the activities of Wakestock and identify challenges including garbage pick-up in parks and parking areas. 
No. 406            Moved by Mayor Carrier
   Seconded by Councillor Edwards
 
THAT this Council proceeds in Camera in order to address a matter pertaining to:
  • security of the property of the municipality or local board;
  • personal matters about an identifiable individual, including municipal or local board employees; and
  • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. 
Items for Discussion: a) Main Street (aka Downtown Revitalization) Funding Program
 
CARRIED (8:07pm)
 
Moved by Deputy Mayor Cooper
Seconded by Councillor Edwards
 
THAT Council rise from in-camera and return to the public session. (10:09pm)
 
CARRIED
 
BY-LAWS
No. 407            Moved by Councillor Chadwick
   Seconded by Councillor Sandberg
 
THAT By-law No. 2010-087, being a by-law to appoint members to the Busker Audition Committee, be enacted and passed this 9th day of August, 2010.
 
                      CARRIED
 
No. 408            Moved by Councillor McNabb
   Seconded by Councillor Edwards
 
THAT By-law No. 2010-088, being a by-law to appoint members to the Accessibility Advisory Committee, be enacted and passed this 9th day of August, 2010.
 
          CARRIED
 
 CONFIRMATORY BY-LAW
No. 409            Moved by Councillor Labelle
   Seconded by Councillor Chadwick
 
THAT By-law No. 2010-089, being a by-law to confirm the proceedings of the regular meeting of Council held August 9th, 2010, the Special Meeting of Council held July 28th, 2010, the Council Planning and Development meeting held July 19th, 2010 and the Special Meeting of Council held July 19th, 2010, be enacted and passed this 9th day of August, 2010.
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor McNabb
 
THAT the meeting of Council be hereby adjourned at 10:12pm.
 
CARRIED
 
 
                                                                 ______________________________
MAYOR
 
______________________________
CLERK
No. of Pages: 
8pages
AttachmentSize
Aug 9_10 Council Mnts.pdf2.39 MB