August 25, 2010 Special Council Minutes

The Special Meeting of Council was rescheduled from Monday, August 23, 2010 and held on August 25th, 2010 commencing at 4:00pm, in the Council Chambers, Town Hall, Collingwood.
Members of Council Present:                      
Mayor Carrier
Deputy Mayor Cooper
Councillor Edwards (arrived at 5:12pm)
Councillor Sandberg (arrived at 4:56pm)
Councillor Jeffery
Councillor Foley
Councillor McNabb (regrets)
Councillor Chadwick
Councillor Labelle
Staff Present:            
Kimberly Wingrove, Chief Administrative Officer
Sara Almas, Clerk
Ed Houghton, Executive Director of Public Works
Larry Irwin, Director of Information Technology
Peter Dunbar, Director of Leisure Services
Marta Proctor, Director of Leisure Services
Nancy Farrer, Acting Director of Planning Services
No. 417            Moved by Deputy Mayor Cooper
   Seconded by Councillor Labelle
THAT the content of the Special Council Agenda for August 25, 2010, be adopted as presented.
  • Deputy Mayor Cooper declared a conflict with the municipally owned property discussion as one parcel is in direct proximity of her residence.
  • Active Transportation Plan Presentation
Robert Voigt, Acting Senior Planner, provided a detailed presentation with respect to active transportation policies.  Mr. Voigt highlighted the scope of active transportation plans, policy direction, themes and goals, connection to community health and the respective challenges.
Mr. Voigt reviewed the budget allocated to date, estimated timelines, and necessary funds to complete the project.
Council requested clarification or consideration for shopping in community neighbourhoods, biking within the Downtown, moving people easily and safely, environmental benefits and contacting the schools to get involved in the plan. 
  • Budget Update
Marjory Leonard, Treasurer provided Council with an overview of the operations to the end of June 2010 along side of the approved 2010 budget figures, noting written quarterly reports will be provided in the future. Operating expenditures total $16M in the first 6 months of 2010 with the total capital expenditures incurred in the first 6 months being $10.8M (31.5%). Reserve balances are expected to be on track with approximately $8.5M on December 31, 2010. Borrowing and debenture levels were reviewed noting the current estimate for debenture in 2010 is $18.3M. Ms Leonard informed Council of three debenture by-laws to come forward in the near future for the various capital projects.
Ms. Leonard addressed questions of Council with respect to providing budget information within an election year, user fees, the Barrie Collingwood Railway, cost of the upgrade to the waste water treatment plant, increased utility costs and use of alternative utilities, debenture levels and borrowing capacities.  A balance sheet is to be provided to Council by the end of September.
Peter Dunbar, Director of Leisure Services addressed questions relating to FRAM’s contributions to the waterfront.
Councillor Sandberg arrived at 4:56pm
FS2010-02      Fire Dispatch Services
No. 418            Moved by Councillor Jeffery
   Seconded by Councillor Labelle
THAT Staff Report FS2010-02 recommending the Town of Collingwood enter into negotiations for the provision of dispatch services with the City of Barrie Fire Department, be approved.
LS2010-10       Alternative Opportunities for Wellness Center
No. 419            Moved by Councillor Labelle
   Seconded by Councillor Jeffery
THAT Staff Report LS2010-10 recommending Council direct staff to bring the Wellness Centre Option report forward for consideration in the 2011 capital budget process, be approved.
LS2010-14       Outdoor Ice Rink Roof
No. 420            Moved by Councillor Labelle
   Seconded by Councillor Jeffery
THAT Council receive Staff Report LS2010-14;
AND FURTHER THAT Council authorize C.C. Tatham and Associates to proceed with Phase Two of the consulting review for the Outdoor Arena, which is to include the following: 
  1. Site plan development – including drainage, grading, servicing, storm water management, landscaping, lighting, traffic patterns, fire routes, parking, signage, fencing, etc.
  2. Contract drawings, specifications and tender documents, including site work and mechanical.
  3. Utility relocation plans
  4. Agency approvals
  5. Detailed project budget
AND FURTHER THAT Council direct C.C. Tatham and Associates to proceed only with the arena roof cost estimate.
No. 421            Moved by Councillor Foley
   Seconded by Councillor Chadwick
THAT this Council proceeds in Camera in order to address a matter pertaining to:
checked security of the property of the municipality or local board;
checked a proposed or pending acquisition or disposition of land for municipal or local board purposes; and
checked personal matters about an identifiable individual, including municipal or local board employees.
Items for Discussion: a) BIA/Town Funding Update; and b) Municipal Property Review
No. 422            Moved by Councillor Jeffery
   Seconded by Councillor Labelle
THAT Council herein accept any deficit or surplus in revenues resulting from the Ontario Winter Games pending the awarding of the 2012 Ontario Winter Games to the Town of Collingwood.
No. 423            Moved by Councillor Foley
   Seconded by Councillor Chadwick
THAT By-law No. 2010-091, being a by-law to appoint a Building Inspector for enforcing the Building Code Act within the Town of Collingwood, be enacted and passed this 23rd day of August, 2010. (Brian Robert Bell)
Council moved in-camera at 5:27 pm.
Moved by Deputy Mayor Cooper
Seconded by Councillor Edwards
THAT Council rise from in-camera and return to the public session. (7:18pm)
  •  Staff Report/Strategic Plan Pending List - CAO Wingrove briefly reviewed the pending list and strategic plan update and requested Council forward her any questions or concerns.   
Moved by Councillor McNabb
THAT the meeting of Council be hereby adjourned at 7:45pm.
No. of Pages: 
Aug 25_10 SP_Council Mnts.pdf747.46 KB