October 4, 2010 Council Minutes

A meeting of Council was held Monday October 4, 2010 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
 
NOTICE:

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MAYOR CARRIER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Carrier
Deputy Mayor Cooper
Councillor Edwards
Councillor Sandberg
Councillor Jeffery
Councillor Foley
Councillor McNabb
Councillor Chadwick
Councillor Labelle
 
Staff Present:            
Kimberly Wingrove, Chief Administrative Officer
Sara Almas, Clerk
Ed Houghton, Executive Director of Public Works
Larry Irwin, Director of Information Technology
Marta Proctor, Director of Leisure Services
Nancy Farrer, Acting Director of Planning Services
Kay Blakely, Deputy Director of Finance
John Mascarin, Municipal Solicitor 
 
ADOPTION OF AGENDA
No. 494            Moved by Deputy Mayor Cooper
                       Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for October 4th, 2010 be adopted as amended:
 
-  addition of in camera discussion items: security of the property of the municipality or local board; and; advice that is subject to solicitor/client privilege, including communications necessary for that purpose.
 
            CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200)                       
  • Councillor Sandberg declared a pecuniary interest with the Ninth Street property sale to be discussed in camera as he is an abutting land owner.
  • Deputy Mayor Cooper declared a pecuniary interest with the South Servicing Update as she owns property within the South Servicing area. 
ADOPTION OF MINUTES
 
No. 495            Moved by Councillor Edwards
                        Seconded by Deputy Mayor Cooper
 
            THAT Council herein approve the minutes of the regular meeting of Council held September 27th, 2010 as presented.
 
                        CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES
  • Marta Proctor, Director of Leisure Services provided an update on recent Contact Centre Inspections and the status of the facility closure. 
COMMUNITY ANNOUNCEMENTS
  • Council congratulated employee Earl Wilson for winning five Gold Medals and one Silver Medal at the 2010 Canadian Arm Wrestling Championship. 
  • Graffiti Clean-up Update, Paula Lehr, Downtown Revitalization Coordinator, Colin Groskopf, Staff Sergeant,Gord McNeice, President, and Dave Holt, Director, Crime Stoppers (Simcoe-Dufferin-Muskoka) provided an overview of the activities to take place during the Graffiti Clean-up to take place on October 22, 2010. 
Gord McNeice, President spoke to Council and reviewed the success of the Crime Stopper program and thanked Council and the community for their continued support.   
  • Clerk Almas provided a brief announcement for the 2010 municipal elections and demonstrated how the mail in ballot process works. 
  • Council reported on various community events they had attended and announced upcoming events.
DEPUTATION - NIL
 
CONSENT AGENDA
No. 496            Moved by Councillor Sandberg
                        Seconded by Deputy Mayor Cooper
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
 

 

General Consent
A. 1
A. Carroll, MPP, Barrie re: Mandatory Long Form Census Requirements
Received for Information
A. 2
Great Lakes and St. Lawrence Cities Initiative re: Cities Initiative Opposes Radioactive Shipment along Great Lakes and St. Lawrence River
Received for Information
A. 3
Great Lakes and St. Lawrence Cities Initiatives: Letter to U.S. officials regarding concern of oil spills
Received for Information
A. 4
The Door Youth Centre re: Thank you to Mayor and Council for donating $10,000
Received for Information
A. 5
County of Huron re: Ontario Power Authority microFIT Program
Received for Information
A. 6
County of Simcoe re: Warden’s Gala Dinner Raises $62, 000 for United Way
Received for Information
A. 7
County of Simcoe re: Georgian Village construction to start Monday September 27th
Received for Information
A. 8
E. Hening re: Congratulations to Council on beautiful changes to the main street and beyond
Received for Information
A. 9
Township of Severn re: Discussion Paper – Managing Agriculture – Wildlife Conflicts
Received for Information
 
                        CARRIED
 
A.1       A. Carroll, MPP, Barrie re: Mandatory Long Form Census Requirements
 
Moved by Councillor Chadwick
Seconded by Councillor Labelle
 
THAT General Consent item A.1 regarding mandatory log form census requirements, be received.
 
CARRIED
 
MOVE INTO COMMITTEE OF THE WHOLE (Staff Reports/By-laws if deemed expedient)           
 
REPORTS/MINUTES OF COMMITTEESS/BOARDS
No. 497            Moved by Councillor Jeffery
                        Seconded by Councillor McNabb
 
THAT the following minutes be hereby received:
  • BIA Board of Management Minutes, August 18, 2010
  • BIA Board of Management Minutes, August 30, 2010
  • Elvis Festival Services Board Minutes, August 25, 2010
 CARRIED
  
STAFF REPORTS
P2010-26         Agreement; Town File No. DC-2008-12; Owner: Gott Enterprises Inc.;
   Project Name: Stewart Road Mini Storage; Civic Address: 48 Stewart Road
No. 498            Moved by Councillor Foley
                        Seconded by Councillor Chadwick
 
THAT Staff Report P2010-26, recommending thatCouncil enact and pass an Authorization By-law to execute the Site Plan Control Agreement for this project, be approved.
 
   Moved by Councillor Foley
   Seconded by Councillor McNabb
 
THAT Staff discuss with the proponents the use of the area adjacent to the area dedicated for snow storage and suggest consideration be given to an increased buffer area for additional landscaping along the south side of the property between adjoining properties.
 
    CARRIED
 
No. 498            Moved by Councillor McNabb
                        Seconded by Councillor Jeffery
 
THAT Staff Report P2010-26, recommending thatCouncil enact and pass an Authorization By-law to execute the Site Plan Control Agreement for this project, be approved as amended.
 
   CARRIED
                       
No. 499            Moved by Councillor McNabb
                        Seconded by Councillor Jeffery
 
THAT By-law No. 2010-113, being a by-law to authorize the execution of a Site Plan Control AgreementbetweenGott Enterprises inc., the Corporation of the Town of Collingwood, COLLUSPower Corp., and Collingwood Public Utilities Service Board, be enacted and passed this 4th day of October, 2010.
 
      CARRIED
 
T2010-09         Financial Policies Part 2
No. 500            Moved by Councillor Chadwick
                        Seconded by Deputy Mayor Cooper
 
            THAT Staff Report T2010-09, recommending that Council adopt the following policies: 
  • Debt Management Policy which formalizes the financing requirements and approach the Town will use in the determination of financing capital projects; 
  • Operating Surplus/Deficit Allocation Policy which establishes a protocol for the allocation of any Operating Surplus or the funding of any Operating Deficit.
  • Donations Policy to formalize the procedures for the issuance of an income tax receipt for donations received by the Town.
AND FURTHER THAT Council approve the establishment of the following Discretionary Reserves or Reserve Funds and the policies governing their funding and use: 
  • Lifecycle Replacement Reserve Fund for expenditures related to the replacement or rehabilitation of existing capital infrastructure;
  • Land Acquisition Reserve Fund to provide for a source of financing for the purchase of land and/or buildings that are strategic in nature, non-growth related and not environmentally sensitive.
  • 10% Non DC Growth Reserve Fund to provide funding for the 10% mandatory deduction for “soft” service components of the DC charge and ineligible growth related expenditures.
  • Tax Rate Stabilization Reserve Fund and the transfer of the funds contained in the Working Capital Reserve to this new Reserve Fund.
  • Winter Control Reserve for funding of unforeseen expenditures related to the severity of winter weather and that the target balance of this reserve be established as 25% of the 5 year average actual expenditures for Winter Control. 
Be approved.
 
            CARRIED
 
MOTIONS
No. 501            Moved by Councillor Labelle
                        Seconded by Councillor McNabb
 
THAT this Council proceeds in Camera in order to address a matter pertaining to:
not checked security of the property of the municipality or local board;
not checked personal matters about an identifiable individual, including municipal or local board employees;
checked a proposed or pending acquisition or disposition of land for municipal or local board purposes;
not checked labour relations or employee negotiations;
checked litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
not checked advice that is subject to solicitor/client privilege, including communications necessary for that purpose;
not checked a matter in respect of which a council, board, committee or other body has authorized a meeting to be closed under another Act;
not checked the subject matter relates to the consideration of a request under theMunicipal Freedom of Information and Protection of Privacy Act
 
Items for Discussion: a) Ninth Street property; b) Beech Street property; c) South Servicing Update; and d) Raglan Street Servicing
 
CARRIED
 
BY-LAWS - NIL
 
NOTICE OF MOTION - NIL
 
COUNTY REPORT
  • Deputy Mayor Cooper provided a County update including Bill 236, sustainability reports approved by the County, the memorandum of understanding with the County, Collingwood PUC and Grey County and future upgrades to Osler Bluff Road, short term rent supplement from the Ministry of Municipal Affairs and Housing, green program event recently held at Admiral Collingwood School and the secondary school’s request to incorporate the green program in its cafeterias. 
OLD or DEFERRED BUSINESS
  • Councillor Edwards requested an update on the Library and Municipal Building costs. 
Council proceeded to in-camera session at 7:01pm.
 
Moved by Councillor McNabb
Seconded by Councillor Jeffery
 
THAT Council rise from in-camera session (8:28pm).
 
CARRIED
 
OTHER BUSINESS
 
Moved by Councillor McNabb
Seconded by Councillor Jeffery
 
THAT Council herein waive Section 12 of the procedural by-law to permit the consideration of a motion with having providing previous notice.(2/3rd majority required)
 
CARRIED
 
Moved by Councillor McNabb
Seconded by Councillor Jeffery
           
THAT Council award the Tender for the Raglan Street South Contract to SMRS Construction for the submitted tender value of $1,469,362.89, including HST; and,
 
THAT Council authorize staff and the Mayor to sign all necessary documents to execute Contract PW2010-10.
 
CARRIED
 
CONFIRMATORY BY-LAW
No. 502            Moved by Councillor Chadwick
                        Seconded by Councillor McNabb
 
THAT By-law No. 2010-114, being a by-law to confirm the proceedings of the regular meeting of Council held October 4th, 2010 be enacted and passed this 4th day of October, 2010.
 
                        CARRIED
 
ADJOURNMENT
 
                        Moved by Councillor McNabb
 
THAT the meeting of Council be hereby adjourned at 8:30pm.
 
   CARRIED
 
 
______________________________
MAYOR
  
______________________________
CLERK
No. of Pages: 
5pages
AttachmentSize
Oct 4_10 Council Mnts.pdf1.26 MB