December 20, 2010 Special Council Minutes

A Special Meeting of Council was held Monday, December 20, 2010 in the Council Chambers, Town Hall, Collingwood commencing immediately following the Council Planning and Development meeting, for the following:
 
NOTICE:

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Dec 20_10 SP_Council Mnts.pdf1.37 MB
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse (regrets)
 
Staff Present:            
Kimberly Wingrove, Chief Administrative Officer
Sara Almas, Clerk
Ed Houghton, Executive Director of Public Works
Larry Irwin, Director of Information Technology
Marta Proctor, Director of Leisure Services
Kay Blakely, Deputy Director of Finance
Nancy Farrer, Acting Director of Planning Services
 
ADOPTION OF AGENDA
No. 572            Moved by Deputy Mayor Lloyd
   Seconded by Councillor Lloyd
 
THAT the content of the Special Council Agenda for December 20, 2010, be adopted as presented.
 
CARRIED
 
DECLARATION OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200)
  • No declarations of pecuniary interest or receipt of a gift were declared. 
ADOPTION OF MINUTES
No. 573            Moved by Councillor Edwards
   Seconded by Councillor Chadwick
 
THAT the minutes to the following meetings of Council be hereby approved:
  • Regular meeting of Council held November 29th, 2010
  • Special meeting of Council held December 6th, 2010 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES
  • Concern was expressed with the decision made by the previous Council with respect to Eden Oak Plan of Subdivision. 
Moved by Councillor Chadwick
Seconded by Deputy Mayor Lloyd
 
THAT Council request a staff report be prepared for January to review the decision made by Council on November 29th with respect to the Eden Oak Plan of Subdivision.
 
CARRIED           
  • Update on request from Callary Crescent residents request for snow removal for access to the Leisure Time Club
Ed Houghton, Executive Director of Public Works provide a brief review of past snow removal practices within the area and the challenges with high snow mounds within the Leisure Time Club parking lot.
Moved by Deputy Mayor Lloyd
Seconded by Councillor Cunningham
 
THAT Council authorize continuing the snow removal of the trail from Callary Crescent to the Leisure Time Club when appropriate resources are available.
 
CARRIED
  • The update on Participation in the Green Cities Transforming Towards Sustainability (Green CiTTS) was deferred to allow for further review by staff. 
DEPUTATION
  • YMCA Funding Request, Tom Coon, Chief Executive Officer, YMCA of Simcoe/Muskoka
Mr. Coon requested that the funding in the amount of $1.5 million be deferred to the 2011 fiscal budget or that it be split between the 2011 and 2012 fiscal budgets.  The YMCA has raised $1.2 million to date with their fundraising goal of $2 million. Mr. Coon anticipated the construction could start as early as the spring of 2011, and confirmed they are looking into other funding opportunities while they are working through outstanding site plan details.
 
Council inquired to whether services previously offered at the contact centre could be provided through the YMCA, and if this decision can be deferred to the budget deliberations to be considered in relation to the overall recreational services. Council questioned the size of the proposed pool and if it’ll will meet competition regulations. 
 
Dr. Reid, Chair of the Fundraising Committee, expressed concerns that if the Town’s funding is not carried forward that it will negatively affect the current money raised and impact on future fundraising initiatives and further requested Council’s favourable consideration in the near future.
 
Mr. Coon also discussed the opportunity for infrastructure funding with respect to accessibility and the possibility to partner with the Town to access this funding, and further noted they are having continued discussions with the Clippers with respect to their funding commitment to the pool expansion.
 
Mr. Coon will be providing a further update to Council in the near future with respect to the design and funding requirements of the project at an upcoming meeting of Council.
 
CONSENT AGENDA
No. 574            Moved by Councillor Chadwick
                        Seconded by Councillor West
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
 

 

General Consent
A. 1
Ontario Municipal Board Amending Memorandum of Oral Decision and Order of the Board re: Proposed Official Plan Amendment No.12
Received for Information
A. 2
Ontario Municipal Board Memorandum of Oral Decision and Order of the Board re: By-law No. 2010-040
Received for Information
A. 3
Town of Midland re: Proposed Amendment 1. To the Growth Plan for the Greater Golden Horseshoe for the Simcoe Sub-Area
Resolution – Prepared in Support
A. 4
Ministry of Citizenship and Immigration re: Volunteer Service Award (VSA) program. Deadline for nominations: January 25, 2011
Received for Information
A. 5
United Counties  of Stormont, Dundas & Glengarry re: Farmland and Managed Forest Component of the Ontario Municipal Partnership Fund (OMPF)
Received for Information
A. 6
AMO Communications re: Government will make changes to welfare but Special Diet Allowance stays for now
Received for Information
A. 7
AMO Communications re: Infrastructure Stimulus Deadline Extended to October 31, 2011
Received for Information
A. 8
AMO Communications re: Government Announces Provincial Long Term Affordable Housing Strategy
Received for Information
A. 9
County of Simcoe Paramedic Services Launch the 2010 Toy Drive
Received for Information
A. 10
B. French re: Snow removal regarding the walkway connecting Callary Crescent to Leisure Time Club
Received for Information
 
CARRIED
 
A.3       Town of Midland re: Proposed Amendment 1. To the Growth Plan for the Greater Golden Horseshoe for the Simcoe Sub-Area
 
No. 575            Moved by Councillor Chadwick
                        Seconded by Councillor Lloyd
 
THAT Council of the Town of Collingwood hereby supportthe Town of Midland and Town of Innisfil requesting the Minister of Infrastructure to extend the deadline for comments to the Growth Plan for the Greater Golden Horseshoe from January 31, 2011 to February 28, 2011.
 
   CARRIED
 
REPORTS/MINUTES OF COMMITTEES/BOARDS
No. 576            Moved by Councillor Chadwick
                        Seconded by Councillor Edwards
 
THAT the following minutes be hereby received:
  • BIA Board of Management Minutes, September 15, 2010
  • BIA Board of Management Minutes, October 8, 2010
  • BIA Board of Management Minutes, October 20, 2010
  • Sustainability Committee Minutes, November 5, 2010 
   CARRIED
 
No. 577            Moved by Councillor Hull
                        Seconded by Councillor Chadwick
 
THAT the following minutes be hereby received and the recommendations therein be approved:
  • Heritage Advisory Committee Minutes, October 21, 2010 
Recommendation: THAT the following heritage permits be approved: 
 

Permit #

Location

Type

331/10

100 Ontario St.

Veranda repair & restoration – 2010 Grant recipient

332/10

137-139 Hurontario St.

Restore mosaic floor tiles

333/10

32 Elgin St.

Masonry restoration – 2010 Grant recipient

350/10

203 Hurontario St.

Heritage Paint

351/10

43 Elgin St.

Foundation wall restoration

352/10

242 Third St.

Dormer, Soffit & Fascia restoration -2010 Grant recipient

353/10

160 Pine St.

Window restoration – 2010 Grant recipient

354/10

15-21 Hurontario St.

Repair & re-point brick at parapet, roof flashing, paint

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
CARRIED
 
STAFF REPORTS
T2010-13         Schedule of Fees & Service Charges for the 2011 Calendar Year
No. 578            Moved by Councillor West
                        Seconded by Councillor Lloyd
 
THAT Staff Report T2010-13, recommending Council adopt the attached 2011 Schedule of Fees and Service Charges by enacting By-law No. 2010-140, be approved.
 
Moved by Councillor Chadwick
Seconded by Councillor West
 
THAT Staff Report T2010-13 be deferred to allow the public the ability to comment on the proposed by-law and further review the fees and service charges with Council.
  
   CARRIED
 
T2010-14         Councillor’s Expense Allowances
No. 579            Moved by Councillor Cunningham
                        Seconded by Councillor Hull
 
THAT Staff Report T2010-14, recommending Council enact By-Law No. 2010-141, a by-law to continue the practice of providing a one-third tax free allowance to Members of Council and Members of Local Boards, be approved.
 
CARRIED
No. 580            Moved by Councillor Cunningham
                        Seconded by Councillor Hull
 
THAT By-law No. 2010-141, being a by-law to establish the Expense Allowance for Members of Council and Members of Local Boards, be enacted and passed this 20th day of December, 2010.
 
   CARRIED
 
BY-LAWS
No. 581            Moved by Deputy Mayor Lloyd
                        Seconded by Councillor Hull
 
THAT By-law No. 2010-143, being a by-law amend the permitted municipal trail locations for motorized snow vehicles within the Town of Collingwood, be enacted and passed this 20th day of December, 2010.
 
 CARRIED
 
No. 582            Moved by Councillor Edwards
                        Seconded by Deputy Mayor Lloyd
 
THAT By-law No. 2010-144, being a by-law to authorize the execution of an Agreement related to funding provided by the Province of Ontario to the Municipality under the Community Policing Partnerships Program between Her Majesty the Queen in right of the Province of Ontario, represented by the Minister of Community Safety and Correctional Services for the Province of Ontario, the Corporation of the Town of Collingwood and Collingwood Police Services Board, be enacted and passed this 20th day of December, 2010.
 
   CARRIED
 
MOTIONS
No. 583            Moved by Councillor Lloyd
                        Seconded by Councillor Hull
 
THAT Council approve the tentative 2011 Council Meeting Calendar as attached, until a further review of meetings through the procedural by-law is undertaken.
 
            CARRIED
 
No. 584            Moved by Councillor Chadwick
                        Seconded by Deputy Mayor Lloyd
 
THAT the Accounts Payable Revenue Vouchers for the month of November 2010 in the amount of $3,300,309.39 be approved as presented.
 
   CARRIED
 
No. 585            Moved by Councillor Hull
                        Seconded by Councillor Lloyd
 
THAT this Council proceeds in Camera in order to address a matter pertaining to:
checked labour relations or employee negotiations
 
Items for Discussion: a) Fire Services Union Negotiations
 
CARRIED
 
NOTICE OF MOTIONS
Councillor Cunningham provided the following notice of motion to be considered at the next regular meeting of Council:
                       
THAT Council herein authorize discontinuing the provision of meals prior to meetings of Council for Council and staff that attend, in an effort to reduce discretionary spending.
 
OTHER BUSINESS
  • Budget Committee / Process Discussion
CAO Wingrove presented the proposed process change to the budget as provided in the Powerpoint presentation, requesting consideration from Council on a variety of matters including the creation of a Finance Committee, the form of the budget presentation to Council, identification of key performance measures, and implementation of regular financial reporting and variance analysis.
 
Concern was raised with respect to the terms and composition of the proposed Finance Committee.   Staff will further review and bring back recommendations to Council for future consideration. 
 
NOTICE OF MOTION
Councillor Chadwick provided the following notice of motions to be considered at the next regular meeting of Council: 
  • That all sections of the licensing by-law relating to the location of patios along the curb be rescinded. 
  • That the licensing by-law be brought back to Council for further review and discussion.
Council proceeded to in-camera session as previously resolved. (7:04pm)
 
Moved by Deputy Lloyd
Seconded by Councillor Edwards
 
THAT Council rise from in-camera and return to public session. (8:40pm)
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor Chadwick
 
THAT the meeting of Council be hereby adjourned at 8:40pm.
 
CARRIED
 
_____________________________
MAYOR
 
 
_____________________________

CLERK

No. of Pages: 
5pages
AttachmentSize
Dec 20_10 SP_Council Mnts.pdf1.37 MB