January 17, 2011 Council Planning and Development Minutes

A meeting of Municipal Council with regard to planning and development matters was held Monday, January 17, 2011 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.

NOTICE:

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Jan 17_11 PD Council Mnts.pdf822.49 KB

MAYOR COOPER CALLED COUNCIL TO ORDER

 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:            
Kimberly Wingrove, Chief Administrative Officer
Sara Almas, Clerk
Ed Houghton, Executive Director of Public Works
Larry Irwin, Director of Information Technology
Marta Proctor, Director of Leisure Services
Kay Blakely, Deputy Director of Finance
Nancy Farrer, Acting Director of Planning Services 
 
ADOPTION OF AGENDA
No. 024            Moved by Deputy Mayor Lloyd
                        Seconded by Councillor Edwards
 
THAT the content of the Council – Planning and Development Agenda for January 17, 2011 be adopted as presented.
 
  CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200)
  • There were no declarations of pecuniary interest or receipt of gifts declared at this time. 
DEPUTATIONS
  • Industry Retention & Growth Opportunity - Raglan Street Infrastructure MacLean Engineering & Marketing Ltd.
Bob Wraight, Vice President of Operations MacLean Engineering & Marketing Ltd. addressed Council to further petition Councils support for the extension of the Raglan Street servicing.   The extension of the sanitary services will be a key event for the retention and growth of their industry in Collingwood.  MacLean Engineering has outgrown their current septic system and will soon be required to install a larger septic system through the Ministry of Environment or preferably be able to connect to municipal sanitary sewers, in order to expand its Collingwood facility. Mr. Wraight advised Council of their numerous expansions internationally, noting they are the second highest employer of the municipality.   Mr. Wraight and Mr. Griffiths addressed questions from Council. 
  • Eden Oak Subdivision
Kris Menzies, MHBC Planning on behalf of the developer, addressed Council providing a brief history of the subdivision and its current status.  Ms. Menzies further requested Council consider deferring a decision on the motion that is on the agenda this evening for approximately 3 weeks.  This will allow them an opportunity to speak with the principles of Liberty Homes to discuss the appeal that has been filed with respect to the Eden Oak draft plan of subdivision.   
 
Staff Reports
 
PW2011-01     Award of RFP PW2010-20 Design and Construction Drawing; Raglan Street Servicing
 
Mr. Ed Houghton, Executive Director of Public Works provided a brief review of the Raglan Street servicing proposal and potential process if it proceeded as a local improvement. Mr. Houghton provided a brief presentation on the phases of the contract and next steps.
 
No. 025            Moved by Councillor Lloyd
                        Seconded by Councillor Hull

 

COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards
x
 
K. Lloyd
x
 
Chadwick
x
 
Hull
x
 
West
x
 
Cunningham
x
 
Gardhouse
x
 
TOTAL
9
0
 
THAT Council receive Staff Report PW2011-01;
 
AND FURTHER THAT Council award Phase 1 and 2 (Preliminary and Final Design) of the RFP to Greenland Consulting Engineers with a total upset limit for design and construction drawings of $55,000 plus HST;
 
AND FURTHER THAT Council authorize the Mayor and staff to sign all necessary documents to execute the contract.
 
  CARRIED (Recorded Vote - unanimous)
 
*Concern was expressed with not being provided the names of the bidders in the staff reports when contracts are being awarded.   CAO Wingrove agreed to provide the names in future staff reports.
  
P2011-03         Review Draft Approval for Plan of Subdivision for Eden Oak (McNabb)
   Applicant/Owner:DiPoce Land Corp (Eden Oak Homes)
   Legal Description: Part of N/H Lot 40, Conc 8 formerly NottawasagaTwsp
No. 026            Moved by Councillor Chadwick
                       Seconded by Councillor West
 
THAT Staff Report P2011-03, recommendingCouncil rescind resolution # 546, and herein authorize deferring consideration of draft plan approval for the proposed Eden Oak (McNabb) subdivision located at Part of the North Half of Lot 40, Concession 8, until such time as there is more certainty regarding the Provincial/County growth allocation exercise and there has been a more fulsome review of the Town’s residential subdivisions and their status, be approved.
 
Moved by Councillor Gardhouse
Seconded Councillor Hull
 
THAT Council defer consideration of the above motion until March 21, 2011.  
 
CARRIED
 
MOTIONS
  • Update on Admiral Collingwood Development
    (In-camera discussion may be required)
Nancy Farrer, Acting Director of Planning provided a presentation to Council on the history of the site, official plan and zoning policies and regulations specific to the development and bonusing agreements entered into with the developer and the Town to allow for the required height of the development.
 
No. 027            Moved by Councillor Edwards
                        Seconded by Deputy Mayor Lloyd
 
THAT Council herein direct staff to prepare a report including the necessary by-laws to consider dissolving the current agreements with respect to Admiral Collingwood Place and Admiral’s Village to permit the proponents to move forward with new plans for the redevelopment of the site located at the north-east corner of Hume and Hurontario Streets.
 
                        CARRIED
 
*Council suggested a few items be included in the report with respect to parking deficiencies, clarification on official plan and zoning amendments for the site, previous commitment for the upgrade of area that had been removed from the revitalization project and if the developers would be interested in addressing Council the evening the report is coming back to Council for consideration.
 
No. 028            Moved by Councillor Hull
                        Seconded by Councillor Lloyd
 
THATthis Council proceeds in Camera in order to address a matter pertaining to:
 
checked security of the property of the municipality or local board;
checked a proposed or pending acquisition or disposition of land by the municipality or local board;
checked advice that is subject to solicitor/client privilege, including communications necessary for that purpose;
 
Items for Discussion: a) Beech Street Unopened Road Allowance
 
  CARRIED
 
Council proceeded to in-camera session as previously resolved. (6:21pm)
 
Moved By Deputy Mayor Lloyd
Seconded by Councillor Edwards
 
            THAT Council rise from in-camera and return to public session. (7:10pm)
 
CARRIED
 
BY-LAWS - Nil
 
NOTICE OF MOTIONS – Nil
 
OLD or DEFERRED BUSINESS
  • Councillor Edwards asked how much money is allocated in the municipal budget to be granted under the various heritage grants.  CAO Wingrove will provide an update to Council via email. 
ADJOURNMENT
 
Moved by Councillor Hull
 
THAT the meeting of Council be hereby adjourned at 7:13pm.
 
CARRIED
 
 
                                                                 ______________________________
MAYOR
 
 
______________________________
CLERK
No. of Pages: 
3pages
AttachmentSize
Jan 17_11 PD Council Mnts.pdf822.49 KB