March 24, 2011 Special Council Minutes

A Special Meeting of Council was held Thursday, March 24, 2011 in Council Chambers, Town Hall, 97 Hurontario Street, Collingwood commencing at 11:00am,for budget discussions.
 
NOTICE:

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March 24_11 SP Council Mnts.pdf720.32 KB
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:            
Kimberly Wingrove, Chief Administrative Officer
Sara Almas, Clerk
Ed Houghton, Executive Director of Public Works
Larry Irwin, Director of Information Technology
Marta Proctor, Director of Leisure Services
Kay Blakely, Deputy Director of Finance
Nancy Farrer, Acting Director of Planning Services
 
 
ADOPTION OF AGENDA
No. 145            Moved by Deputy Mayor Lloyd
                        Seconded by Councillor Edwards
 
THAT the content of the Special Council Agenda for March 24th, 2011, and addendum, be adopted as amended.
- addition of in-camera item
 
        CARRIED
 
DEPUTY MAYOR LLOYD ASSUMED THE CHAIR.
 
Declaration of Pecuniary Interest
  • Mayor Cooper declared a pecuniary interest with respect to the full-time wages for Parks, Recreation and Culture as her husband is employed by that department. 
BUDGET DISCUSSIONS (Committee of the Whole)
During budget discussions, notice of motion is not required for motions pertaining to the 2011 Budget, and further, any decided matter can be reviewed without the requirement of the formal rules of procedure for reconsideration.
 
PW2011-03     Colltrans – Transit Review
Ed Houghton, Executive Director of Public Works provided a detail transit presentation for Councils consideration.
 
Moved by Councillor Edwards
Seconded by Mayor Cooper
 
THAT Council herein direct that any future requests of the donation of bus passes be handled by an overall consistent policy for donation requests that is currently being developed by staff.
 
                    CARRIED
 
No. 146            Moved by Councillor Edwards
                        Seconded by Councillor Chadwick
 
THAT Council herein receive Staff Report PW2011-03;
 
AND THAT Council approves staff recommendations as follows:
  1. A new bus be purchased this year and it be a priority to commence planning for the purchase of additional buses in order to maintain and augment the existing service levels within the Town.
  2. Colltrans riders in 3 wheel scooters be required to switch to a stationary seat.  Riders in 4 wheel scooters must be secured at all 5 points.
  3. Defer the implementation of automatic announcing systems on the buses.
  4. Council direct staff to proceed with planning for future route expansion.
 CARRIED
 
Staff Report PW2011-03 - Further Direction Required:
 
     5.    Council provide direction on hours of service as outlined in Appendix ‘A’
Moved by Councillor Chadwick
Seconded by Councillor Lloyd
 
THAT Council direct that the hours of operation for Colltrans remain as is currently in place, and that the hours be reviewed in 6 months.
 
CARRIED
 
      6.    Council provide direction as for the 2011 Fare Schedule as outlined in Appendix ’A’
 
Moved by Councillor Lloyd
Seconded by Councillor West
 
THAT Council direct the 2011 Colltrans Fare Schedule be as follows:
 
Singles Fares:                
Adult                $1.50
Student            $1.00
Seniors            $1.00
Youth/toddler   Free
 
 
Passes:                            
                    Adult                $40.00
                    Other passes    $30.00
                    Youth/Toddler    Free
 
AND FURTHER THAT the fares be reviewed by Council within 6 months.
 
CARRIED
 
Accessible Shuttle
 
Moved by Mayor Cooper
Seconded by Councillor Cunningham
 
THAT Council direct staff to proceed with negotiating a proposal with Ace Cabs for the operation of the Accessible Shuttle as presented by Staff.
 
CARRIED
 
Council recessed at 12:40pm.  
Council reconvened at 1:10pm.
 
Deputy Mayor Lloyd reconvened the meeting and noted that Mayor Cooper had to leave the meeting but she will be returning before the end of this session.
 
Kay Blakely, Deputy Director of Finance presented the debt repayment limits.
 
Ms. Blakely, Ms. Marjory Leonard, Treasurer and CAO Kimberly Wingrove addressed further questions from Council.
 
CAO Wingrove provided a detailed presentation outlining the 2011 budget reductions being proposed that identifies cuts in the amount of $1,975,953.00 resulting in a municipal tax increase of .15%.
 
The following concerns were raised by Council:
  • Institute a staff hiring freeze, to be discussed further following the in-camera discussion.
  • The responsibilities of the Downtown Revitalization Management Committee.  It was recommended that this be brought forward as a notice of motion during a regular meeting of Council. 
MOTIONS
No. 147            Moved by Councillor Lloyd
                        Seconded by Councillor Hull
 
THAT this Council proceeds in Camera in order to address a matter pertaining to:
checked personal matters about an identifiable individual, including municipal or local board employees;
Items for discussion: a) Personnel matters
 
   CARRIED
 
Council proceeded to in-camera session as previously resolved. (2:55pm)
 
Moved by Councillor Cunningham
Seconded by Councillor West
                                        
THAT Council rise from in-camera and return to public session. (4:00pm)
 
CARRIED
 
Councillors Edwards and Lloyd provided an update on the proposed NVCA budget for 2011 and request further direction from Council.
 

 

COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards
x
 
K. Lloyd
x
 
Chadwick
x
 
Hull
x
 
West
x
 
Cunningham
x
 
Gardhouse
x
 
TOTAL
9
0
Moved by Councillor Gardhouse
Seconded by Councillor West
 
THAT Council herein reaffirm the position as previously provided by the Town of Collingwood to recommend the NVCA maintain a 0% increase.
 
CARRIED (recorded vote – unanimous)
 
 
ADJOURNMENT
 
Moved by Councillor Gardhouse
 
THAT the meeting of Council be hereby adjourned at 4:15pm.
 
CARRIED
 
 
                                                                 ______________________________
MAYOR
 
______________________________
CLERK
No. of Pages: 
3pages
AttachmentSize
March 24_11 SP Council Mnts.pdf720.32 KB