March 28, 2011 Council Minutes

A meeting of Council was held Monday March 28, 2011 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
 
NOTICE:

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MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:            
Kimberly Wingrove, Chief Administrative Officer
Sara Almas, Clerk
Ed Houghton, Executive Director of Public Works
Larry Irwin, Director of Information Technology
Marta Proctor, Director of Leisure Services
Kay Blakely, Deputy Director of Finance
Nancy Farrer, Acting Director of Planning Services
Trent Elyea, Fire Chief
                                              
ADOPTION OF AGENDA
No. 148            Moved by Deputy Mayor Lloyd
                        Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for March 28th, 2011 be adopted including the Addendum as amended:
-  Defer By-law No. 2011-048, the by-law to adopt the 2011 budget estimates, to April 4th, 2011
 
  CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200)
  • There were no declarations of pecuniary interest and/or receipt of gift declared at
    this time. 
ADOPTION OF MINUTES
No. 149            Moved by Councillor Edwards
                        Seconded by Deputy Mayor Lloyd
 
THAT the minutes to the following meetings of Council be hereby approved:
  • Regular meeting of Council held March 14th, 2011
  • Council Planning and Development meeting held March 21st, 2011
  • Special meeting of Council held March 21st, 2011. 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES
March 21, 2011 Council Meeting Minutes
 
Leo Longo, Municipal Solicitor reconfirmed that Council does have the authority as provided in the Planning Act to make decisions with respect to draft subdivision approval up until the time the plan of subdivision is registered.   As such, Council has the legal right to resolve the matter as decided at their March 21, 2011 Council meeting with respect to withdrawing the Eden Oak/McNabb Draft Subdivision Approval. It was further noted, that an appeal to Council’s decision has been made by the developer to the Ontario Municipal Board (OMB).
 
Councillor Gardhouse requested Council go in-camera for further clarification of legal matters that will pertain to this OMB hearing.  The matter will be included in the in-camera session later in the meeting.
 
COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events. 
CONSENT AGENDA
No. 150            Moved by Councillor Lloyd
                        Seconded by Councillor Gardhouse
 
THAT the General Consent Agenda, having been given due consideration by Council, be received. 
General Consent
A. 1
Lake Simcoe Region Conservation Authority re: Source Water Protection Program
Received for information
A. 2
Ministry of Citizenship and Immigration re: Newcomer Champion Awards. Nomination deadline: April 29th, 2011
Received for information
A. 3
Municipality of Clarington re: Solar Energy Projects In Urban Valleylands File No. E06.GE
Received for information
A. 4
Municipality of Brighton re: OPP Costing
Received for information
A. 5
County of Simcoe re: Household Hazardous Waste Service at Oro Landfill HHW Depot
Received for information
A. 6
County of Simcoe Notice of Decision re: Official Plan Amendment No.21, File No. CW-OPA-2021
Received for information
 
CARRIED
 
A.4      Municipality of Brighton re: OPP Costing
 
Moved by Deputy Mayor Lloyd
Seconded by Councillor Chadwick
 
THAT Council herein support the resolution of the Municipality of Brighton regarding OPP costing and provincial responsibility, and further to circulate the resolution to the Police Services Board for their consideration.
 
CARRIED
 
STAFF REPORTS
  • Recreation Services / YMCA Update, Director of Parks, Recreation and Culture Marta Proctor, and Tom Coon, CEO,YMCA of Simcoe-Muskoka
Ms. Proctor provided a joint presentation with Tom Coone for the redevelopment of Central Park.    Mr. Coone provided a brief background on their proposed expansion of the Collingwood YMCA facility, status of their fundraising campaign, review of the site development process undertaken to date, and noted the YMCA mission and vision and the current service catchment.  Ms. Proctor presented a proposed concept for a joint venture that would be investigated if supported by Council that would see the overall enhancement of the Central Park area.  Mr. Coone reviewed other municipal partnerships that the YMCA has successfully established long-term agreements with that have realized numerous efficiencies and enhanced services for the community.
 
No. 151            Moved by Councillor West
                        Seconded by Councillor Hull
 
THAT Council of the Town of Collingwood herein endorse the concept of establishing a partnership with the Collingwood YMCA for recreational services;
 
AND FURTHER THAT Council support Town Staff together with the YMCA to continue to work cooperatively to investigate matters of design, cost and funding; 

 

COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards
x
 
K. Lloyd
x
 
Chadwick
x
 
Hull
x
 
West
x
 
Cunningham
x
 
Gardhouse
x
 
TOTAL
9
0
AND FURTHER THAT Council direct staff to work with key community leaders, organizations and agencies to seek alternative funding sources, including accessing any Provincial and Federal funding programs;
 
AND FURTHER THAT Council direct staff to facilitate a community consultation process for further input;
 
AND FURTHER THAT Council request that Staff report back to Council within approximately 8 weeks to present their findings and recommendations.
 
CARRIED (recorded vote – unanimous)
 
 
T2011-01         Remuneration Paid to Council and Board Members in 2010
No. 152            Moved by Councillor Chadwick
                       Seconded by Councillor Lloyd
 
THAT Council receive and approve Staff Report T2011-01 and the attached “2010 Statement of Remuneration Paid to Council and Appointed Board Members”.
 
            CARRIED
 
PW2011-02     Cleaning Services
No. 153            Moved by Councillor Hull
                        Seconded by Councillor West
 
THAT Staff Report PW2011-02, recommending Council award the contract for the provision of Cleaning Services for the Library and Municipal Offices, the O.P.P. Detachment, the Station Museum and Welcome Centre, and the Annex to Commercial Cleaning Services for an initial two (2) year term and an optional third (3rd) and fourth (4th) year with costs as detailed in the attached report, before taxes, be approved.
 
CARRIED
 
P2011-05         Site Plan Agreement, Bonusing Agreement, Hoarding Agreement and Parking Exemption Agreement, Applicant: Admiral Collingwood Development Corporation and Admiral’s Village Inc, Civic Address: 55 Hume Street and 276 Ste. Marie Street
 
Nancy Farrer, Acting Director of Planning Services and Leo Longo, Municipal Solicitor reviewed the specifics of the revised and new agreements being considered with respect to the two developments proposed for the north-east corner of Hume and Hurontario Streets, and addressed questions from Council.
 
No. 154            Moved by Councillor Gardhouse
                        Seconded by Councillor West
 
THAT Staff Report P2011-05, recommending Council authorize enacting the By-laws with respect to Admiral Collingwood Development Corporation and Admirals Village Inc. for the execution of the following agreements: 
  • Separate Site Plan Control Agreements
  • Revised Bonusing Agreements
  • Separate Hoarding Agreements
  • Revised Parking Exemption Agreements  
COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards
x
 
K. Lloyd
x
 
Chadwick
x
 
Hull
x
 
West
x
 
Cunningham
x
 
Gardhouse
x
 
TOTAL
9
0
be approved, subject to any minor revisions as deemed necessary or appropriate by the Town’s Solicitor;
 
AND FURTHER THAT Council direct that the municipality submit applications for any necessary Official Plan and Zoning By-law Amendments for the re-development of the properties located at 55 Hume Street and 276 Ste. Marie Street, once such redevelopment proposals have been submitted to Town Staff.
 
CARRIED (recorded vote – unanimous)
 
 
 
 
 
No. 155            Moved by Councillor West
                        Seconded by Councillor Gardhouse
 
THAT By-law No. 2011-051, being a by-law to authorize the execution of a Site Plan Control Agreement between Admiral Collingwood Development Corporation, National Bank of Canada, the Corporation of the Town of Collingwood, COLLUS Power Corporation and Collingwood Public Utilities, be enacted and passed this 28th day of March, 2011.
 
 CARRIED
 
No. 156            Moved by Councillor Cunningham
                        Seconded by Councillor West
 
THAT By-law No. 2011-052, being a by-law to authorize the execution of a Site Plan Control Agreement between Admiral’s Village Inc., the Toronto Dominion Bank, the Corporation of the Town of Collingwood, COLLUS Power Corporation and Collingwood Public Utilities, be enacted and passed this 28th day of March, 2011.
 
  CARRIED
 
No. 157            Moved by Councillor Gardhouse
                        Seconded by Councillor West
 
THAT By-law No. 2011-053, being a by-law to authorize the execution of a revised Bonusing Agreement between Admiral Collingwood Development Corporation, Admiral’s Village Inc. and the Corporation of the Town of Collingwood, COLLUS Power Corporation and Collingwood Public Utilities, be enacted and passed this 28th day of March, 2011.
 
 CARRIED
 
No. 158            Moved by Deputy Mayor Lloyd
                        Seconded by Councillor Hull
 
THAT By-law No. 2011-054, being a by-law to authorize the execution of a Hoarding Agreement between Admiral Collingwood Development Corporation and the Corporation of the Town of Collingwood, be enacted and passed this 28th day of March, 2011.
 
CARRIED
 
No. 159            Moved by Councillor Edwards
                        Seconded by Councillor Hull
 
THAT By-law No. 2011-055, being a by-law to authorize the execution of a Hoarding Agreement between Admiral’s Village Inc. and the Corporation of the Town of Collingwood, be enacted and passed this 28th day of March, 2011.
 
CARRIED
 
No. 160            Moved by Councillor Lloyd
                        Seconded by Councillor Chadwick
 
THAT By-law No. 2011-056,being a by-law to authorize the execution of a Parking Exemption Credit Acknowledgement Agreement between Admiral Collingwood Development Corporation, Admiral’s Village Inc. and the Corporation of the Town of Collingwood, be enacted and passed this 28th day of March, 2011.
 
  CARRIED
 
MOTIONS
No. 161            Moved by Councillor Cunningham
                        Seconded by Councillor Gardhouse
 
THAT the Accounts Payable Revenue Vouchers for the month of February 2011 in the amount of $2,152,720.85 be approved as presented.
 
  CARRIED
 
No. 162            Moved by Deputy Mayor Lloyd
                        Seconded by Councillor Lloyd
 
THAT Council herein approve the reinstatement of paid parking in the municipal parking lots in the Downtown at the previous rates of $0.50 per hour and $42 monthly parking passes, commencing April 15th, 2011.
 
CARRIED
  
BY-LAWS
No. 163            Moved by Councillor Hull
                        Seconded by Councillor Lloyd
 
THAT By-law No. 2011-049, being a by-law to authorize entering into an Agreement with the Ministry of Transportation to receive additional funds for Highway 26/First Street Connecting Link Capital Improvements, be enacted and passed this 28th day of March, 2011.
 
   CARRIED
 
NOTICE OF MOTION
  • Councillor Chadwick provided the following notice of motions to be considered at the April 4, 2011 Council meeting:
THAT the Town request the BIA Board of Management assume responsibility for management of the downtown revitalization project. 
  • THAT By-law Nos. 02-56 and 2007-137, being by-laws to provide for the identification, regulation and licensing of cats within the Town of Collingwood, be hereby repealed effective January 1, 2012.
 
OLD or DEFERRED BUSINESS
  • Deferred from the Special Council Meeting held March 14, 2011
 
No. 164            Moved by Councillor Lloyd
                        Seconded by Councillor Hull
 
THAT By-law No. 2011-047,  being a by-law to authorize the execution of a two (2) year Collective agreement between the Corporation of the Town of Collingwood and the Collingwood Professional Fire Fighters’ Association Local 938, I.A.F.F., be enacted and passed this 28th day of March, 2011.
 
CARRIED
 
OTHER BUSINESS
  • Appointment process to fill BIA Director vacancy 
Moved by Councillor Chadwick
Seconded by Deputy Mayor Lloyd
 
THAT Staff contact the remaining two individuals who were previously unsuccessful in obtaining a position on the BIA Board of Management and determine their interest, if they are not interested, that Staff commence the recruitment process to seek interest to the BIA Board of Management.
 
 CARRIED
  • Councillor Edwards provided an update on the NVCA budget discussion, noting the Authority did vote in favour of their budget as it was presented. 
No. 165            Moved by Councillor Edwards
                        Seconded by Councillor Gardhouse
 
THAT this Council proceeds in Camera in order to address a matter pertaining to:
checked personal matters about an identifiable individual, including municipal or local board employees; and
checked advice that is subject to solicitor/client privilege, including communications necessary for that purpose.
 
Items for Discussion:
  1. Follow-up to in-camera personnel budget discussions held last week
  2. Eden Oak Appeal – Revoking Draft Subdivision Approval
 CARRIED
 
Council proceeded to in-camera session as previously resolved. (6:49pm)
  
Moved by Councillor Gardhouse
Seconded by Councillor West
                                                                
            THAT Council rise from in-camera and return to public session. (8:09pm)
 
CARRIED
 
CONFIRMATORY BY-LAW
No. 166            Moved by Councillor Chadwick
                        Seconded by Councillor Lloyd
 
THAT By-law No. 2011-050, being a by-law to confirm the proceedings of the special meeting of Council and Council Planning and Development meeting held March 21st, 2011, the special meeting of Council held March 24th, 2011 and the regular meeting of Council held March 28th, 2011 be enacted and passed this 28th day of March 2011.
 
  CARRIED
 
ADJOURNMENT
 
Moved by Councillor Hull
 
THAT the meeting of Council be hereby adjourned at 8:11pm.
 
CARRIED
 
______________________________
MAYOR
 
 
______________________________
CLERK
No. of Pages: 
6pages
AttachmentSize
March 28_11 Council Mnts.pdf1.59 MB