April 18, 2011 Special Council Minutes

A Special Meeting of Council was held Monday, April 18, 2011 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm for the following matters.
 
NOTICE:

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April 18_11 SP Council Mnts.pdf926.6 KB
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:            
Kimberly Wingrove, Chief Administrative Officer
Sara Almas, Clerk
Ed Houghton, Executive Director of Public Works
Larry Irwin, Director of Information Technology
Marta Proctor, Director of Leisure Services
Kay Blakely, Deputy Director of Finance
Nancy Farrer, Acting Director of Planning Services
Trent Elyea, Fire Chief
 
ADOPTION OF AGENDA
No. 186           Moved by Deputy Mayor Lloyd
                      Seconded by Councillor Edwards
 
THAT the content of the Special Council Agenda for April 18, 2011, be adopted as presented.
 
  CARRIED
 
Declaration of Pecuniary InterestAND/OR RECEIPT OF GIFT (over $200)
  • There were no declarations of pecuniary interest or receipt of gifts made at this time. 
STAFF REPORTS
Presentation from Nottawasaga Valley Conservation Authority (NVCA) and Town Staff
Review of the February 18th Batteaux Creek/River flooding incident and flood control measures.
 
CAO Wingrove provided an overview of the presentations and noted that the NVCA Staff and our Public Works Department will be addressing details of the flooding event and flooding control, including matters specific to the February 18th, 2011 Batteaux Creek flooding event.
 
NVCA Staff - Wayne Wilson, Chief Administrative Officer, Glen Switzer, Director of Engineering, and Brian Smith, Flood Warning Coordinator were in attendance.  Mr. Wilson provided a brief introduction and Mr. Switzer provided the detailed review of the NVCA role in flood emergencies and noted that they could offer their services to review site specific properties that may be susceptible to flooding.
 
Mr. Ed Houghton, Executive Director of Public Works provided a detailed review of the February 18th Batteaux Creek flooding event and the role of the municipality for flood control and flood emergency.
 
Mayor and Council thanked NVCA and staff for their detailed presentation and if Council has any further follow-up discussion it can be brought forward to the next regular meeting.
  
PW2011-05     Authorize Vehicle and Equipment Purchases
No. 187           Moved by Councillor Cunningham
                        Seconded by Councillor Edwards
 
THAT Staff Report PW2011-05, recommendingCouncil authorize Staff to proceed with purchasing the vehicles and equipment as recommended herein, in accordance with the approved budgets and the vehicle procurement policy, be approved.  (Excluding the purchase of the Sidewalk Maintenance Equipment)
 
               CARRIED

 

COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards
x
 
K. Lloyd
x
 
Chadwick
x
 
Hull
x
 
West
x
 
Cunningham
x
 
Gardhouse
x
 
TOTAL
9
0
 
                        Moved by Councillor Cunningham
                        Seconded by Councillor Edwards
 
THAT Staff Report PW2011-05, recommendingCouncil authorize Staff to proceed with the purchase of the sidewalk maintenance tractors through MacLean Engineering as recommended herein, in accordance with the approved budgets and the vehicle procurement policy, be approved.
 
               CARRIED (Recorded Vote – Unanimous)
 
PW2011-04     Authorize Expropriation of Certain Lands for Hwy 26 Widening
No. 188           Moved by Deputy Mayor Lloyd
                        Seconded by Councillor Lloyd
 
THAT Council receive Staff Report PW2011-04, and further that Council for the Town of Collingwood authorize intent to expropriate by The Corporation of the Town of Collingwood portions of 10045 and 10071 High 26 East for necessary road widening required for municipal purposes and authorizes that notice be provided in accordance with the Expropriations Actand that all necessary actions be taken to expropriate the lands;
 
AND THAT Council authorize staff to continue negotiations with the property owners and to seek to resolve all matters relating to the taking by agreement under s. 30 of the Expropriations Act, and, subject to the approval of the Town’s Chief Administrative Officer, that the Mayor and Clerk be authorized to execute such agreement.
 
  CARRIED
 
No. 189           Moved by Deputy Mayor Lloyd
                        Seconded by Councillor West
 
THAT By-law No. 2011-062, being a by-law to proceed with the necessary expropriation procedures, be enacted and passed this 18th day of April, 2011.
 
CARRIED
 
PW2011-08             Wastewater Environmental Assessment – Servicing Requirements
George Godin and Heather Brewer, Consultant from Conestoga Rovers provided a detailed presentation to Council to conclude the Class Environmental Assessment for the Collingwood Wastewater Servicing Needs.
No. 190           Moved by Councillor Lloyd
                        Seconded by Councillor Hull
 
THAT Council receive Staff Report PW2011-08, and that Council endorse the recommendation outlined in Staff Report PW2011-08 to conclude the Class EA for Collingwood Wastewater Servicing Needs with the Filing of the Environmental Study Report (ESR) in May 2011. 
 
AND FURTHER THAT the preferred alternative selected through the Class EA process is the upgrade and expansion of the Collingwood Wastewater Treatment Plant (WWTP) at the current plant location (3 Birch Street), using compact treatment technologies.
 
                        CARRIED
 
BY-LAWS
  • Acting Director of Planning Services advised Council that the Site Remediation Agreement between Admiral Collingwood Development Corporation, Admiral’s Village Inc. and the Corporation of the Town of Collingwoodhas not been finalized and such will come back to Council for consideration at their next regular meeting.
MOTIONS
No. 191           Moved by Councillor Hull
                       Seconded by Councillor Lloyd
 
THAT this Council proceeds in Camera in order to address a matter pertaining to:
checked personal matters about an identifiable individual, including municipal or local board employees;
checked litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and
checked advice that is subject to solicitor/client privilege, including communications necessary for that purpose.
 
Items for Discussion: a) OHSA Charge Status Review; b) Harbour Licence Agreement
 
CARRIED
 
NOTICE OF MOTION
Councillor Hull provided the following notice of motion to be considered at the next regular meeting of Council:
 
“That the Town of Collingwood encourages the County of Simcoe in their current review of County Development Charges to include “Affordable Housing constructed by a charitable and/or not for profit organizations” to the list of exempted categories from paying County Development Charges.”
 
OTHER BUSINESS
  • CAO Wingrove and Catherine Durrant, Economic Development Officer advised Council of a job fair taking place on the 3rd floor of the Collingwood Public Library and Municipal Offices building April 29 and 30.
  • CAO Wingrove reviewed the rationale as to why Collus Power salaries are not disclosed under the Public Sector Salary Disclosure Act, advising Council that that Collus Power is incorporated under the Business Incorporation Act. In order to be a public sector employee there are several tests that must be passed. One of which relates to funding received from the Province which is not the case for Collus Power. Another relates to the disclosure of salaries and the regulations of the Municipal Freedom of Information and Protection of Privacy Act as it would be considered personal information. 
  • Council reported on various community events they had attended and announced upcoming events. 
Council proceeded to in-camera session as previously resolved. (6:45pm)
 
Moved by Councillor West
Seconded by Councillor Edwards
                                                                
            THAT Council rise from in-camera and return to public session. (7:35pm)
 
CARRIED
 
CONFIRMATORY BY-LAW
No. 192           Moved by Councillor West
                     Seconded by Councillor Chadwick
 
THAT By-law No. 2011-063, being a by-law to confirm the proceedings of the special meeting of Council held April 18th, 2011 be enacted and passed this 18th day of April 2011.
 
  CARRIED
 
ADJOURNMENT
 
Moved by Councillor Hull
 
THAT the meeting of Council be hereby adjourned at 7:36pm.
 
 CARRIED
______________________________
MAYOR
 
 
______________________________
CLERK
No. of Pages: 
3pages
AttachmentSize
April 18_11 SP Council Mnts.pdf926.6 KB