May 30, 2011 Council Minutes

A meeting of Council was held Monday, May 30, 2011 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
 
NOTICE:

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May 30_2011 Council Mnts.pdf1.59 MB
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:            
Kimberly Wingrove, Chief Administrative Officer – (regrets)
Sara Almas, Clerk
Ed Houghton, Executive Director of Public Works
Larry Irwin, Director of Information Technology
Marta Proctor, Director of Leisure Services
Kay Blakely, Deputy Director of Finance
Nancy Farrer, Acting Director of Planning Services
Trent Elyea, Fire Chief – (regrets)
 
            ADOPTION OF AGENDA
No. 229           Moved by Deputy Mayor Lloyd
                      Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for May 30th, 2011 be adopted as presented.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200)
  • Deputy Mayor Lloyd will be declaring a pecuniary interest with regard to the Supplementary Accounts Payable Revenue Voucher, as he is a partner in the ownership of Smart’s Flowers. 
 
ADOPTION OF MINUTES
No. 230           Moved by Councillor Edwards
                     Seconded by Deputy Mayor Lloyd
 
THAT the minutes of the regular meeting of Council held May 9th, 2011 and the Council Planning and Development meeting held May 16th, 2011 be hereby approved.
 
            CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES – Nil
 
COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events. 
DEPUTATION – Nil
 
CONSENT AGENDA
No. 231           Moved by Councillor Lloyd
                     Seconded by Councillor Hull
 
THAT the General Consent Agenda, having been given due consideration by Council, be received. 

 

General Consent Items
A.1
Nottawasaga Valley Conservation Authority Highlights of the NVCA Board of Directors Meeting held April 29, 2011
Received for information
A.2
Clearview Township re: Request for adjustment of the Growth Plan Provincial Development Facilitator’s terms of reference, addressed to the Minister of Infrastructure
Received for information
A.3
Mitchinson Planning & Development Consultants Inc. re: Comments with respect to the Growth Plan Amendment No.1, addressed to the Minister of Infrastructure
Received for information
A.4
Ontario Government Notice of Study Commencement Highway 26 Widening
Received for information
A.5
Collingwood Clippers re: Request for in-kind support for 2011 Outdoor swim meet (motion prepared)
Direction Required
A. 6
Town of Wasaga Beach re: Request for adjustment of the Growth Plan Provincial Development Facilitator’s terms of reference, addressed to the Minister of Infrastructure
Received for information
A. 7
Township of Oro-Medonte re: Petitioning the Province to declare Voting Day for Municipal Elections as Professional Development Day
Received for information
A. 8
Township of Oro-Medonte re: Petitioning the Province to amend the Green Energy Act to re-establish local planning control over solar farms
Received for information
A. 9
Ministry of Citizenship and Immigration re: Ontario Medal for Good Citizenship. Nomination Deadline: August 17, 2011
Received for information
A. 10
McCormick Rankin Corporation re: Highway 26 Widening (Sixth Line to Pretty River Parkway) Detail Design and Class Environmental Assessment Study
Received for information
A. 11
Lake Simcoe Region Conservation Authority Notice re: Source Protection Plan preparation for drinking water source protection in the South Georgian Bay Lake Simcoe Source Protection Region
Received for information
A. 12
C. Chauvin, Manager, Scotia Bank re: Recommendation to change the Licencing By-law regarding Charity Barbeques
Received for information
 
CARRIED
 
A.5       Collingwood Clippers re: Request for in-kind support for 2011 Outdoor swim meet
No. 232           Moved by Councillor Hull
                      Seconded by Councillor West
 
THAT Council approve the Collingwood Clippers Swim Club’s request for in kind support by way of use of the Collingwood Centennial Pool, facility and special event equipment on Saturday, June 25 and Sunday, June 26, 2011.
 
                        CARRIED
 
REPORTS/MINUTES OF COMMITTEES/BOARDS
2011 Accessibility Plan
  • Wayne Yuristy, Chair, Accessibility Advisory Committeeprovided a detailed presentation to Council on the 2011 Accessibility Plan and the initiatives that the Committee has undertaken this past year and a review of items that the Committee has committed to review during the next 12 months. Chair Yuristy announced the Town of Collingwood is the “unofficial” recipient of the Breaking Down Barriers award for accessibility awareness in initiatives – specifically our AWARE pin.  (Council to consider adopting the Plan at the June 6th, 2011 Council Meeting)
 
No. 233           Moved by Councillor West
                     Seconded by Councillor Gardhouse
 
THAT the following minutes be hereby received:
  • Elvis Board Minutes, April 26 & May 3, 2011
  • Parks, Recreation and Culture Advisory Committee Minutes, April 20, 2011 
CARRIED
 
 
No. 234           Moved by Councillor Gardhouse
                     Seconded by Councillor West
 
THAT the Heritage Advisory Committee Minutes of April 21, 2011 be received and the following recommendation be herein approved:
Recommendation: THAT the following Heritage Permits be approved 

 

Permit #
Location
Type
111-2011
Tremont Café - 80 Simcoe St.
Fencing for Patio
108-2011
78 Hurontario St.
Heritage Paint
118-2011
25 Elgin St.
Remove exterior cladding
144-2011
Duncan’s Café - 60 Hurontario St.
Heritage Paint
 
 
 
 
 
 
     
CARRIED
 
Recommendation from Accessibility Advisory Committee Minutes, April 13, 2011 from May 2, 2011 Council meeting:
 
No. 235           Moved by Councillor Cunningham  
                     Seconded by Councillor Gardhouse
 
Recommendation: THAT two (2) additional accessible parking spaces be added to both the Arena and Pine Street Parking Lots. (further supported by Staff)
 
CARRIED
 
STAFF REPORTS
 
COLLUS Business Plan
Ed Houghton, President and CEO, Dean Muncaster, Chair, and Tim Fryer, Chief Financial Officer provided a detailed overview of the 2011 COLLUS Business Plan and addressed questions from Council.
 
No. 236           Moved by Councillor Edwards
                     Seconded by Councillor Chadwick
 
            THAT Council herein receive the 2011 Collus Business Plan, as presented.
 
                        CARRIED
 
PRC2011-05    Public Art Plan
No. 237           Moved by Councillor Hull  
                     Seconded by Councillor West
 
THAT Council receive Staff Report PRC2011-05, and consider approving the policy and administrative procedures to implement the Lamp Post Art program as approved in the 2011 budget, at the next regular scheduled Council Meeting (June 6th);
 
AND FURTHER THAT Council direct staff to undertake a community consultative process to provide feedback on the Public Art Plan and present back to Council in preparation for the 2012 budget process.
 
                        CARRIED
 
PRC2011-08    Georgian Trail Management Agreement
No. 238           Moved by Councillor Lloyd
                      Seconded by Councillor West
 
THAT Council receive Staff Report PRC2011-08, and consider a by-law to authorize the Mayor and Clerk to execute the new 10 year Joint Management Agreement for the Georgian Trail, together with the Town of The Blue Mountains and the Municipality of Meaford, at the next regular scheduled Council Meeting (June 6th).
 
   CARRIED
 
PW2011-07     Riverside Drainage Works Request for Quotes (RFQ) Award
No. 239           Moved by Deputy Mayor Lloyd
                     Seconded by Councillor Lloyd
 
THAT Council receives Staff Report PW2011-07 and award the RFQ PW2010-07 Riverside Drainage Works to Morris Shelswell & Sons Excavating and Grading Ltd. with a total price of $ 32,984.00 plus HST; and 10% contingency:
 
AND FURTHER THAT the Mayor and appropriate staff be hereby authorized to execute all necessary documents.
 
  CARRIED
 
PW2011-08     Concrete Sidewalk Construction and Reconstruction Tender Award
No. 240           Moved by Deputy Mayor Lloyd
                      Seconded by Councillor Edwards
 
THAT Council receive Staff Report PW2011–08 and award the Concrete Sidewalk Construction and Reconstruction Tender to C & G Concrete for the tendered amount of $52,903.21;
 
AND FURTHER THAT the Mayor and appropriate staff be hereby authorized to execute all necessary documents.
 
   CARRIED
 
PW2011-09     Pavement Markings Tender Award
No. 241           Moved by Deputy Mayor Lloyd
                      Seconded by Councillor Chadwick
 
THAT Council receive Staff Report PW2011–09 to award the Pavement Marking Tender to Midwestern Line Striping Ltd. for the 4 year tender price of $188,597.00;
 
AND FURTHER THAT the Mayor and appropriate staff be hereby authorized to execute all necessary documents.
 
   CARRIED
 
PW2011-10     Assumption of all Municipal Works Collingwood Heights Subdivision – 43T-92008
  Zancor Homes (Collingwood) Limited
No. 242           Moved by Deputy Mayor Lloyd
                      Seconded by Councillor West
 
THAT Council accepts the as-constructed municipal services within and complementary to the Collingwood Heights Subdivision described as Registered Plan 51M-734 and enact a By-law to assume the streets as public highways;
 
AND FURTHER THAT with the Final Acceptance of this development, all letter of credit securities in the amount of $46,500.00 be returned to the developer.
 
  CARRIED
 
No. 243           Moved by Deputy Mayor Lloyd
            Seconded by Kevin Lloyd
 
THAT By-law No. 2011-075, being a by-law to assume certain highways for public use, be enacted and passed this 30th day of May, 2011.
 
  CARRIED
 
T2011-02         Impose Waste Management Fees (Amending By-law 2009-124)
No. 244             Moved by Deputy Mayor Lloyd
                        Seconded by Councillor Gardhouse
 
THAT Council receive Staff Report T2011-02, and enact an amendment to the Fees and Service Charges By-law No. 2009-124 to impose waste management charges.
 
   CARRIED
  
No. 245            Moved by Deputy Mayor Lloyd
                        Seconded by Councillor Cunningham
 
THAT By-law No. 2011-076, being a by-law to amend Fees and Service Charges By-law No. 2009-124, to impose waste management charges, be enacted and passed this 30th day of May, 2011.
 
   CARRIED
 
T2011-03         Building Code Act Annual Fee Report 2010
No. 246             Moved by Councillor Chadwick
                        Seconded by Councillor Edwards
 
THAT Council receive staff report T2011-03 and the attached “Building Department – Annual Fee Report 2010” for information.
 
   CARRIED
MOTIONS
No. 247             Moved by Deputy Mayor Lloyd
                        Seconded by Councillor Cunningham
 
THAT Council herein authorize rescinding the reverse angle parking demonstration at Sunset Point Park, and reinstating the original parking concept.
 
                        CARRIED
 
No. 248             Moved by Deputy Mayor Lloyd
                        Seconded by Councillor Hull
 
THAT the Accounts Payable Revenue Vouchers for the month of April 2011 in the amount of $2,321,668.60 be approved as presented.
 
                        CARRIED
 
No. 249           Moved by Councillor Edwards
                       Seconded by Councillor West
 
THAT the Supplementary Accounts Payable Revenue Vouchers for the month of April 2011 in amount of $92.66 payable to Smarts Flowers be approved as presented. (OPP, Mayor’s Office)
 
                        CARRIED
 
** Deputy Mayor Lloyd removed himself from the table and did not participate in the vote or discussion on the above noted matter with respect to his previously declared conflict.
 
No. 250           Moved by Councillor West
                       Seconded by Councillor Gardhouse
 
THAT this Council proceeds in Camera in order to address a matter pertaining to:
checked a proposed or pending acquisition or disposition of land by the municipality or local board;
 Items for Discussion:a) Potential land acquisition re: Public Works
 
                        CARRIED
           
BY-LAWS
No. 251           Moved by Deputy Mayor Lloyd
                      Seconded by Councillor Hull
 
THAT By-law No. 2011-077, being a By-law to set the 2011 Transition Ratios, the 2011 Tax Rates, and to levy taxes for the year 2011, be enacted and passed this 30th day of May, 2011.
 
            CARRIED
 
NOTICE OF MOTION
 
Mayor Cooper provided the following notice of motion:
 
THAT Council of the Town of Collingwood support the Town of Collingwood hosting the 2013 International Joint Commission Meeting (boundary water matters), and further direct a letter of interest to host the 2013 Meeting be forwarded to the Commission through the Mayor’s Office.
 
Councillor Hull provided the following notice of motion:
 
THAT Council of the Town of Collingwood herein petitions the Province of Ontario, Ministry of Health and the Ministry of Municipal Affairs and Housing to change legislation to permit municipalities across the Province the ability to prohibit smoking in public places that includes sidewalks/streets within a Business Improvement Area and sidewalks/streets within a heritage district.
 
OTHER BUSINESS
            Moved by Deputy Mayor Lloyd
            Seconded by Councillor Chadwick
 
THAT Council direct staff to incorporate AMFAP deadlines with respect to Applications for In-kind use of municipal facilities and equipment be considered during the staff review of the overall AMFAP policy prior to the 2012 budget process.
 
                        CARRIED
 
Council proceeded to in-camera session as previously resolved. (7:39 pm)
 
Moved by Councillor Chadwick
Seconded by Councillor Edwards
                                                                
            THAT Council rise from in-camera and return to public session. (8:10 pm)
 
   CARRIED
 
CONFIRMATORY BY-LAW
No. 252            Moved by Councillor Cunningham
                        Seconded by Councillor Gardhouse
 
THAT By-law No. 2011-078, being a by-law to confirm the proceedings of the Council Planning and Development meeting held May 16th, 2011 and the regular meeting of Council held May 30th, 2011 be enacted and passed this 30th day of May 2011.
 
   CARRIED
 
ADJOURNMENT
Moved by Councillor Chadwick
 
THAT the meeting of Council be hereby adjourned at 8:11pm
 
            CARRIED
 
 
 
 
______________________________
MAYOR
 
 
______________________________
CLERK
No. of Pages: 
6pages
AttachmentSize
May 30_2011 Council Mnts.pdf1.59 MB