June 27, 2011 Council Minutes

A meeting of Council was held Monday June 27, 2011 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.

NOTICE:

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MAYOR COOPER CALLED COUNCIL TO ORDER

 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:            
Kimberly Wingrove, Chief Administrative Officer
Sara Almas, Clerk
Ed Houghton, Executive Director of Public Works
Larry Irwin, Director of Information Technology
Marta Proctor, Director of Leisure Services
Kay Blakely, Deputy Director of Finance
Nancy Farrer, Acting Director of Planning Services
Trent Elyea, Fire Chief - Regrets
                                            
ADOPTION OF AGENDA
No. 296           Moved by Deputy Mayor Lloyd
                      Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for June 27th, 2011 be adopted as amended;
Notice of Intent for servicing shall also include the area along Hume Street from Raglan Street to Pretty River Parkway South.
 
            CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200)
  • Councillor Hull and Councillor Gardhouse declared a conflict with respect to the in camera item pertaining to the Realty RFP Review, as they are both professional realtors and could have a pecuniary interest.                         
ADOPTION OF MINUTES
No. 297           Moved by Councillor Edwards
                      Seconded by Deputy Mayor Lloyd
 
THAT the minutes of the regular meeting of Council held June 13th, 2011, the Council Planning and Development meeting held June 20th, 2011 and the Special meeting of Council held June 20th, 2011 be hereby approved.
 
  CARRIED
  
BUSINESS ARISING FROM THE PREVIOUS MINUTES – Nil
 
COMMUNITY ANNOUNCEMENTS
  • Awarding Heritage Designation Plaque (241 Third Street / 143 Oak Street)
Lindsay Cook, Chair of the Heritage Advisory Committee provided a brief review of the most recent property receiving a heritage designation being 241 Third/143 Oak Street. Mayor Cooper and Councillor Gardhouse presented the Heritage Designation Plaque to the property owners Mr. & Mrs. Robert and Margaret Thorburn, and expressed congratulations to the owners on being such good heritage stewards and example for our community.   
  • Councillor Chadwick provided an update on the Canada Day Festival Celebrations and opening of the Shipyards berm and trail.
     
  • Councillor West provided notice of the public meeting scheduled for June 29th, 2011 at JJ Cooper Park to receive input into the design of the park. 
  • Council reported on various community events they had attended and announced upcoming events.    
DEPUTATION
  • Sports Hall of Fame Operations / Update of Inductee Book of 1984  
Mark Rich provided Council with a background presentation on the Sports Hall of Fame.
Dave Labelle presented the new design for the displays and kiosk.
 
MOTION
No. 298           Moved by Deputy Mayor Lloyd
                      Seconded by Councillor Lloyd
 
THAT Council herein provide Notice of the Town of Collingwood’s intent to undertake local improvements to provide water and sewer services along Raglan Street between Hume Street and Ron Emo Road and along Hume Street from Raglan Street to Pretty River Parkway South and impose the servicing charges on the benefiting property owners.
 
                        CARRIED
 
CONSENT AGENDA
No. 299           Moved by Councillor Lloyd
                      Seconded by Deputy Mayor Lloyd
 
THAT the General Consent Agenda, having been given due consideration by Council, be received. 
General Consent Items
A.1
Town of Wasaga Beach re: Resolution in support of requesting  the Province to cover increased costs as a result of the recent wage increase granted as part of the Ontario Municipal Partnership Fund Grant
Received for information
A.2
Housing Resource Centre re: Thank you to Mayor and Council for the $10,000 contribution (Council Grants and Donation)
Received for information
A.3
Agriculture and Agri-Food Canada News Release re: Join the discussion on the future of agriculture policy in Canada. Click and have your say: www.agr.gc.ca/growingforward2 until June 30, 2011.
Received for information
A.4
Thurst-T’s Cycle re: Request for use of the Pine Street municipal parking lot from 7am to 7pm Sunday July 31st for the 4th Annual Riders with a Message Event (motion prepared in support)
Direction Required
 
 
CARRIED
 
A.4       Thurst-T’s Cycle re: Request for use of the Pine Street municipal parking lot from 7am to 7pm Sunday July 31st for the 4th Annual Riders with a Message Event.
 
No. 300           Moved by Councillor Lloyd
                      Seconded by Deputy Mayor Lloyd
 
THAT Council approve Thurst-T’s Cycle’s request for use of the 101 parking spaces in the Pine Street municipal parking lot from 7:00 am to 7:00 pm on Sunday July 31st for the 4th Annual Riders With A Message Event; and further waive the associated fee ($404.00) for the parking lot closure as provided in the Fees and Service Charges By-law No. 2009-124.
 
            CARRIED
 
REPORTS/MINUTES OF COMMITTEES/BOARDS
 
No. 301           Moved by Councillor West
                      Seconded by Deputy Mayor Lloyd
 
THAT the Accessibility Advisory Committee Minutes of June 8, 2011, Downtown Collingwood BIA Board of Management Minutes of May 25, 2011, the Economic Development Board Minutes of May 31, 2011 and the Parks, Recreation and Culture Minutes of May 18, 2011, be hereby received.
 
CARRIED
 
No. 302           Moved by Deputy Mayor Lloyd
                     Seconded by Councillor Edwards
 
THAT Council receive the Airport Services Board minutes of June 22nd, 2011;
 
AND FURTHER THAT Council supports the Airport Services Board’s opposition to the proposed location of the Fairview Wind Farm Project turbines due to the significant adverse affect the development will have on the safety and economic viability of the Collingwood Regional Airport;
 
AND FURTHER THAT a copy of this objection be forwarded to the Township of Clearview and the Town of Wasaga Beach as joint members of the Airport Services Board for their further support to oppose the location of this project.
 
            CARRIED
 
STAFF REPORTS
C2011-11        Food Vendor Licencing
No. 303           Moved by Councillor Chadwick
                      Seconded by Councillor West
 
THAT Council approve the amendments to the Business Licencing By-law - Food Vendor Schedule “E” provisions, as attached hereto.
 
            CARRIED       
 
No. 304           Moved by Councillor Chadwick
                     Seconded by Councillor Lloyd
 
THAT By-law No. 2011-086, being a by-law to amendSchedule “E” of By-law 2010-064, to licence Food Vendors within the Town of Collingwood, be enacted and passed this 27th day of June, 2011.
 
            CARRIED
 
PRC2011-10    Central Park Concept Development – Steering Committee Update #1
No. 305           Moved by Councillor Hull
                      Seconded by Councillor West

COUNCIL

Yea

Nay

Cooper

x  
R. Lloyd   x  
Edwards x  
K. Lloyd x  
Chadwick x  
Hull x  
West  x  
Cunningham x  
Gardhouse x  

TOTAL

9

0

 

  THAT Council receive for information, an update on the Central Park Concept Development process and approve the revised project timeline;

 
AND FURTHER THAT Council approve the Steering Committee’s recommendation to obtain the services of an Architectural Design Firm to develop and cost preliminary design options.
 
            CARRIED – (recorded vote)   
 
 
 
PW2011-11     Single Axle Cab and Chassis, 43,000 lb GVWR, with One Way Snow Plow, Wing and Combination Sander Dump Body
No. 306           Moved by Deputy Mayor Lloyd
                      Seconded by Councillor Hull
 
THAT Council award the tender for the supply of one new 2012 International 7400 SFA 43,000 lb GVWR single axle cab and chassis complete with a one way plow and wing, and a combination sander and dump body to Lewis Motor Sales for the purchase price of $159,966.50 before taxes;
 
AND THAT Council approve the additional expenditure of $3,675.00 for the purchase of 60 month / 160,000 km extended warranty coverage on the engine, transmission and cooling system.
 
            CARRIED
 
PW2011-12     Award of RFQ PW2011-09 Catchbasin Cleaning
No. 307           Moved by Deputy Mayor Lloyd
                      Seconded by Councillor West
 
THAT Council receives Staff Report PW2011 –12 to Award RFQ PW2011-09; 
 
AND THAT Council awards the quote to B. Edwards Transfer for $79,326.00 (equally split between 2011 and 2012);
 
AND THAT Council authorizes the Mayor and staff to sign all necessary documents to execute the contract.
 
            CARRIED
 
PW2011-13     Award of Tender PW2011-07 Sewer Grouting and Sealing
No. 308           Moved by Deputy Mayor Lloyd
                      Seconded by Councillor Gardhouse
 
THAT Council receives Staff Report PW2011-13 to Award the Sewer Grouting and Sealing Tender; 
 
AND THAT Council awards the Tender to Sewer Technologies Inc. for the tendered amount of $84,223.00;
 
AND THAT Council authorizes the Mayor and staff to sign all necessary documents to execute the contract.
 
           CARRIED
 
CAO2011-02   Decommissioning of Barrie Collingwood Railway between Collingwood and Utopia
No. 309           Moved by Councillor Gardhouse
                      Seconded by Councillor West

 

COUNCIL
Yea
Nay
Cooper
 x
 
R. Lloyd  
 x
 
Edwards
 x
 
K. Lloyd
 x
 
Chadwick
 x
 
Hull
 x
 
West
 x
 
Cunningham
 x
 
Gardhouse
 x
 
TOTAL
9
0
 
THAT Council authorizes the termination of rail services between Collingwood and Utopia as of July 15, 2011;
 
THAT Council partners with CANDO to commence the process to decommission the Collingwood to Utopia portion of the Barrie Collingwood Railway;  
 
AND FURTHER THAT Council authorizes staff to enter into negotiations for the dismantling and disposition of the rail material.
 
CARRIED– (recorded vote)  
 
MOTIONS
No. 310           Moved by Councillor Lloyd
                     Seconded by Councillor Hull
 
THAT Council receive the Economic Development Board Business plan, as presented June 20th, 2011.
 
CARRIED
 
No. 311           Moved by Councillor Chadwick
                      Seconded by Councillor Hull
 
THAT Council request staff to prepare a report outlining recommendations and propose sidewalk by-law amendments to reflect appropriate sidewalk use, taking into consideration active transportation initiatives and public safety.
 
CARRIED
 
No. 312           Moved by Councillor Hull  
                      Seconded by Councillor West
 
THAT Council request staff to prepare a report undertaking an overall review of Sunset Point with respect to the long-term use, functionality and compatibility of the park for the various user groups with emphasis on health and safety.
 
CARRIED
 
No. 313           Moved by Councillor Cunningham
                      Seconded by Councillor Lloyd
 
THAT this Council proceeds in Camera in order to address a matter pertaining to:
checked security of the property of the municipality or local board;
checked litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
checked advice that is subject to solicitor/client privilege, including communications necessary for that purpose;
 
Items for Discussion: 
a) COLLUS Power Property
b) Real Estate Services Review
c) Harbour Lease Update
 
CARRIED
 
BY-LAWS
No. 314           Moved by Councillor Chadwick
                     Seconded by Councillor West
 
THAT By-law No. 2011-087, being a By-law to amend By-law No. 2011-030 a by-law to provide for the encroachment of Patios, Cafes and Merchandise Displays within the Downtown Business Improvement Area, be enacted and passed this 27th day of June, 2011.
 
  CARRIED
 
NOTICE OF MOTION – Nil
 
OLD or DEFERRED BUSINESS – Nil
 
OTHER BUSINESS – Nil
 
Council recessed at 6:56 pm and then proceeded to in-camera session as previously resolved. (7:03 pm)
 
** Councillor Hull and Councillor Gardhouse vacated their seats and did not participate in the discussion during the in-camera matter pertaining to their previously declared a conflict.
 
Moved by Councillor West
Seconded by Councillor Edwards
                                                                
            THAT Council rise from in-camera and return to public session. (8:50 pm)
 
CARRIED
 
CONFIRMATORY BY-LAW
No. 315           Moved by Councillor Cunningham
                     Seconded by Councillor Hull
 
THAT By-law No. 2011-088, being a by-law to confirm the proceedings of the regular meeting of Council held June 27th, 2011 and the Council Planning and Development meeting held June 20, 2011 and the Special meeting of Council held June 20, 2011, be enacted and passed this 27th day of June 2011.
 
   CARRIED
 
ADJOURNMENT
                       
Moved by Councillor Lloyd
 
THAT the meeting of Council be hereby adjourned at 8:51pm.
 
            CARRIED
  
 
 ______________________________
MAYOR
 
 
______________________________
CLERK
No. of Pages: 
6pages
AttachmentSize
June 27_2011 Council Mnts.pdf1.43 MB