August 8, 2011 Council Minutes

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A meeting of Council was held Monday, August 8, 2011 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:            
Kimberly Wingrove, Chief Administrative Officer
Sara Almas, Clerk
Ed Houghton, Executive Director of Public Works  
Larry Irwin, Director of Information Technology
Marta Proctor, Director of Leisure Services
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services
Trent Elyea, Fire Chief
 
ADOPTION OF AGENDA
No. 342           Moved by Deputy Mayor Lloyd
            Seconded by Councillor Edwards
 
THAT the content of the Council Agenda and Addendum for August 8, 2011 be adopted as presented.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200)
  • Deputy Mayor Lloyd declared a pecuniary interest with respect to the Supplementary Accounts Payable Voucher, as he is a co-owner of Smarts Flowers.
ADOPTION OF MINUTES
No. 343           Moved by Deputy Mayor Lloyd
            Seconded by Councillor Chadwick  
 
THAT the minutes of the regular meeting of Council held July 11th, 2011 and the Special Meeting of Council held July 18th be hereby approved.
 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES
 
Mayor Cooper noted that there will be a presentation or Staff Report with respect to Habitat for Humanity at the upcoming meeting on August 15, 2011.
 
No. 344         Moved by Councillor Edwards
Seconded by Councillor Chadwick
 
WHEREAS Council has received a request after the deputation request deadline from representatives on behalf of Todco Development, to address a matter being considered by Council this evening;
 
BE IT RESOLVED THAT Council herein grants permission to allow the deputation from Todco Development representatives prior to Council’s consideration of the respective motion for deputation.
 
CARRIED
 
COMMUNITY ANNOUNCEMENTS
  • Wordstock Update, Marg Scheben-Edey, Committee Chair
Ms. Scheben-Edey provided a review of the event, and the planning the Committee has undertaken since January 2011. She noted there have been over 20 volunteers who have invested over 1000 hours.  The Committee has had over 30 events throughout the Downtown Core. Ms. Scheben-Edey also reviewed other events that are currently being planned.  
  • Council reported on various community events they had attended and announced upcoming events.    
DEPUTATION
  • Mr. Steve Omelia of Miller and Thompson, provided recent progress to Council on behalf of Todco Development regarding Todco’s Subdivision, and requested that Council defer the decision on withdrawing the Draft Plan Approval for the Todco Development Plan of Subdivision for one month. Mr, Omelia noted that if deferral is not possible, he requests that Council not approve the respective motion this evening. 
CONSENT AGENDA
No. 345           Moved by Councillor Lloyd
            Seconded by Councillor Hull
 
THAT the General Consent Agenda, having been given due consideration by Council, be received. 

 

General Consent Items
A.1
Ministry of Infrastructure re: Update on consultations on Proposed Amendment 1 (2010) to the Growth Plan for the Greater Golden Horseshoe, 2006
Received for information
A.2
Chamber of Commerce re: Request for In-kind donation for the rental cost of the Curling Club for the annual Business Fair & Trade Show
Direction Required
(motion prepared)
A.3
Corporation of the County of Huron re: Resolution to petition the province regarding tests, diagnosis and treatment protocols for Lyme Disease available to patients and physicians
Received for information
A.4
Crohn’s and Colitis Foundation of Canada re: Request to proclaim
September 15, 2011 2011 as National Family Dinner Night (response from
the Office of the Mayor attached)
Received for information
A.5
GSP Group re: Notice of Motion to rescind Draft Plan of Subdivision for
the Todco Plan of Subdivision
Received for information
A.6
M. Hanych re: Tree pruning concerns
Received for information
 
CARRIED
 
A.2      Chamber of Commerce re: Request for In-kind donation for the rental cost of the Curling
           Club for the annual Business Fair & Trade Show
 
No. 346           Moved by Councillor West
            Seconded by Councillor Chadwick
 
THAT Council provide the Chamber of Commerce with an in-kind donation to cover the rental cost of the Curling Club for the annual Business Fair and Trade Show on September 10th from 10:00 am – 4:00 pm, in exchange for an opportunity to participate in the event.
 
           CARRIED
 
A.6    Councillor Chadwick noted that he will provide a notice of motion later in the meeting regarding advertising for Tree Trimming. Mayor Cooped requested that a letter be drafted from the Town noting the outcome of the discussion.
 
REPORTS/MINUTES OF COMMITTEES/BOARDS
 
No. 347           Moved by Councillor Cunningham
            Seconded by Councillor Lloyd
 
THAT the Accessibility Advisory Committee minutes of July 13, 2011,  Airport Services Board Minutes of July 20, 2011,  Downtown BIA Board of Management Minutes of June 29, 2011 and Parks, Recreation & Culture Advisory Committee Minutes of June 15, 2011, be hereby received.
 
CARRIED
 
No. 348           Moved by Councillor Gardhouse
            Seconded by Councillor Cunningham
 
THAT the Heritage Advisory Committee minutes of July 21, 2011 be hereby received and the recommendations contained therein be approved:
 Recommendation: THAT the following heritage permits be approved: 

 

Permit #
Location:
Type:
453-2011
242 Pine Street
Remove Chimney
472-2011
63 Elgin Street
Repair Steeple Dormer & Cross Points – Heritage Grant Recipient
476-2011
312 Hurontario Street
Heritage Paint
477-2011
160 Pine Street
Repair  Church Windows – Heritage Grant Recipient
489-2011
45 Fourth Street East
Renovations as discussed at June 16, 2011 Meeting
504-2011
98-100 Ontario Street
Restoration of Wrought Iron Fence - Heritage Grant Recipient
505-2011
98-100 Ontario Street
Dormer Repair – Heritage Grant Recipient
506-2011
98-100 Ontario Street
Masonry Repair – Heritage Tax Relief work
 
          
 
 
 
 
 
 
 
 
 
 
CARRIED
 
BY-LAWS
No. 349           Moved by Deputy Mayor Lloyd
            Seconded by Councillor Lloyd
 
THAT By-law No. 2011-094, being a by-law to impose local improvement charges for the servicing of portions of Raglan Street and Hume Street, be enacted and passed this 8th day of August, 2011.
 
CARRIED
 
PW2011-16     Award of Tender PW2011-13 Raglan Street Local Improvement Project
 
No. 350           Moved by Deputy Mayor Lloyd
            Seconded by Councillor Cunningham
 
THAT Council receives Staff Report PW2011–16A to Award the Raglan Street Local Improvement Project Tender; 
 
AND THAT Council award the Tender to Arnott Construction Ltd. for the tendered amount of $1,789,165.00;
 
AND THAT Council authorizes the Mayor and staff to sign all necessary documents to execute the contract.
 
          CARRIED
 
FS2011-02      Purchase of one (1) Four Door Sport Utility Vehicle Special Service Package
                        (SSV)
No. 351           Moved by Councillor Cunningham
            Seconded by Councillor Edwards
 
THAT Council authorizes the Fire Department to award the purchase of one (1) 2012 Ford Expedition with Special Service Package (SSV) to Hanna Motors for the purchase price of $38,213.00 plus HST for the replacement of the present 2002 four wheel drive crew cab pick-up truck.
 
          CARRIED
 
MOTIONS
No. 352           Moved by Deputy Mayor Lloyd
            Seconded by Councillor Lloyd
 
THAT Council herein withdraw Draft Plan Approval for the Todco Development Plan of Subdivision, effective immediately.
 
Moved by Councillor Gardhouse
Seconded by Councillor Hull
 
THAT Council request the matter be deferred for one month.
 
DEFEATED
 
 
No. 352           Moved by Deputy Mayor Lloyd
            Seconded by Councillor Lloyd
 
THAT Council herein withdraw Draft Plan Approval for the Todco Development Plan of Subdivision, effective immediately.
 
CARRIED
 
No. 353           Moved by Deputy Mayor Lloyd
            Seconded by Councillor Cunningham
 
THAT the Accounts Payable Revenue Vouchers for the month of June, 2011 in the amount of $8,475,705.33 and for the month of July, 2011 in the amount of $2,800,075.15 be approved as presented.
 
CARRIED
 
No. 354           Moved by Councillor Hull
            Seconded by Councillor Lloyd
 
THAT the Supplementary Accounts Payable Revenue Vouchers for the month of June 2011 in amount of $62.07 (Library, Mayor & Council)and for the month of July, 2011 in the amount of $229.38 (Mayor’s Office, Economic Development)to Smarts Flowers be approved as presented.
 
CARRIED
 
No. 355           Moved by Councillor Hull
            Seconded by Councillor Cunningham  
 
THAT this Council proceeds in Camera in order to address a matter pertaining to: 
checkedpersonal matters about an identifiable individual, including municipal or local board employees;
checkeda proposed or pending acquisition or disposition of land for municipal or local board purposes;
checkedsecurity of the property of the municipality or local board;
 
Items for Discussion:
  1. Review Offer of Purchase (South Servicing) / Marketing
  2. Review Contact Centre Disposal Process
  3. Committee appointments (Accessibility Advisory Committee and Economic Development Board)
  4. Acquisition of Public Works Lands
  5. Library Board Update
  6. Highway 26 Renaming
 
CARRIED
 
NOTICE OF MOTION
Councillor Chadwick provided the following notice of motion:
 
THAT the Town of Collingwood advertise upcoming tree trimming and cutting in the town's website and newspaper page, listing potential reasons for trimming, and contact information if there are questions and that this notice be made twice during the season. And that a notice be placed in residential utility bills at the same time as the first notice.
 
Councillor Lloyd provided the following notice of motion:
 
THAT Council direct staff to amend the parking by-law to provide enforcement for paid parking in the downtown between the hours of 8:00 am and 6:00 pm, Monday to Friday, and to provide courtesy tickets for infractions of less than 20 minutes for individuals already having paid for parking.
 
COUNTY REPORT - Nil
 
OLD or DEFERRED BUSINESS
Councillor Edwards inquired as to the status of the parking study. CAO Wingrove will be discussing the matter with Department Heads at the upcoming meeting.  
 
Councillor Chadwick requested that a planning map outlining current development be provided to Council on a monthly basis.
 
Marta Proctor provided an update on Wakestock and the Elvis Festival Events and the success of these events. Ms. Proctor indicated there will be a formal report coming forward to Council at an upcoming meeting.   
 
OTHER BUSINESS
  • Rail Abandonment Process Update, CAO Kim Wingrove
CAO Kim Wingrove provided an update on the abandonment process for the Barrie-Collingwood Railway. Ms. Wingrove noted that the railway was for sale and that the first 30 day window has passed and no offers to purchase have been received from any other short line operators. She noted that the rail line is now available for purchase by the Province, County, or any municipality through which the rail passes.
 
Moved by Councillor Chadwick
Seconded by Councillor Councillor Lloyd
 
THAT Council direct staff to prepare a report on a potential Communications Officer for October 24th, 2011.     
 
CARRIED
 
Council proceeded to in-camera session as previously resolved. (6:15 pm)
 
Moved by Councillor Hull
Seconded by Councillor Lloyd
 
THAT Council rise from in-camera and return to public session. (9:06 pm)
 
CARRIED
 
CONFIRMATORY BY-LAW
 
No. 356           Moved by Councillor Chadwick
            Seconded by Councillor West
 
THAT By-law No. 2011-096, being a by-law to confirm the proceedings of the regular meeting of Council held August 8th, 2011 and the special meeting of Council held July 18, 2011, be enacted and passed this 8th day of August 2011.
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor Gardhouse
 
THAT the meeting of Council be hereby adjourned at 9:06 p.m.
 
CARRIED
 
 
                                                     ______________________________
MAYOR
 
 
______________________________
CLERK
No. of Pages: 
5pages
AttachmentSize
Aug 8_11 Council Mnts.pdf2.21 MB