August 29, 2011 Special Council Minutes

A Special Meeting of Council was held Monday, August 29, 2011 in the Council Chambers, Town Hall, Collingwood commencing at 5:00 p.m.
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull (Regrets)
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:            
Kimberly Wingrove, Chief Administrative Officer
Sara Almas, Clerk (Regrets)
Ed Houghton, Executive Director of Public Works (Regrets)
Larry Irwin, Director of Information Technology (Regrets)
Marta Proctor, Director of Leisure Services
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services
Trent Elyea, Fire Chief (Regrets)
Tara Warder, Acting Deputy Clerk
 
ADOPTION OF AGENDA
 
No. 377           Moved by Councillor Edwards
                      Seconded by Deputy Mayor Lloyd
 
THAT the content of the Special Council Agenda and Addendum for August 29, 2011, be adopted as presented.
 
            CARRIED
 
DECLARATION OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200)- Nil
 
STAFF REPORTS
 
PRC2011-13     Award of RFP PRC2011-12 Feasibility Assessment and Preliminary Design for    
                       Central Park Redevelopment
No. 378           Moved by Councillor West
                      Seconded by Councillor Gardhouse
THAT Staff Report PRC2011-13, recommending that Council award the contract for consulting services for the Central Park feasibility assessment and preliminary design to WGD Architects Inc. for the total price of $26,490.00 + HST, be approved;
 
AND FURTHER THAT Council authorize staff and the Mayor to sign all necessary documents to execute the contract.
 
Moved by Councillor Chadwick
Seconded by Deputy Mayor Lloyd
 
THAT Council defer Staff Report PRC2011-13 with respect to the awarding of the contract for consulting services for the Central Park feasibility assessment and preliminary design until the Committee makes a presentation to Council.
 
DEFEATED
 
 No. 378           Moved by Councillor West
                       Seconded by Councillor Gardhouse
  
COUNCIL
Yea
Nay
Cooper
X
 
R. Lloyd
X
 
Edwards
X
 
K. Lloyd
X
 
Chadwick
       
X
Hull              (absent)
 
 
West
X
 
Cunningham
X
 
Gardhouse
X
 
TOTAL
7
1
THAT Staff Report PRC2011-13, recommending that Council award the contract for consulting services for the Central Park feasibility assessment and preliminary design to WGD Architects Inc. for the total price of $26,490.00 + HST, be approved;
 
AND FURTHER THAT Council authorize staff and the Mayor to sign all necessary documents to execute the contract.
 
CARRIED (recorded vote)  
 
CONSENT AGENDA
No. 379           Moved by Councillor Chadwick
            Seconded by Councillor West
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
  
General Consent Items
A.1
Collingwood BIA re: Request that Council Approve the use of Banners by the BIA for the Fall Season
Direction Required
(motion prepared)
 
CARRIED
 
A.1     Collingwood BIA re: Request that Council approve the use of banners by the BIA for the
            fall season
 
No. 380           Moved by Councillor Chadwick
            Seconded by Councillor West
 
THAT Council supports the use of lamp post banners by the BIA for the fall season as part of the Downtown Streetscape Beautification Plan;
 
AND FURTHER THAT Council authorize staff to make any changes as necessary.
 
Moved by Deputy Mayor Lloyd
Seconded by Councillor Chadwick
 
THAT the motion be amended to read THAT Council supports the use of lamp post banners by the BIA.   
 
CARRIED
 
Moved by Councillor Chadwick
          Seconded by Councillor West
 
 THAT Council supports the use of lamp post banners by the BIA.
 
CARRIED     
 
STAFF REPORTS
 
Council Per Diem Process Update, Kim Wingrove
 
CAO Kim Wingrove provided Council with an outline of the per diem process. Ms. Wingrove noted that in 2011, budget money was provided to cover off per diems on any Special Meetings of Council and will be processed and provided automatically. She also noted that if Council members feel it is appropriate to receive a per diem for attendance at conferences, etc., the per diem will be taken from individual budgets.
 
Highway 26 Renaming
 
CAO Kim Wingrove updated Council on the status of the renaming of Highway 26. Ms. Wingrove noted that Council had passed a motion to solicit comments from the public on proposed names for Highway 26 East and that the Town of Wasaga Beach has received information on the process the Town of Collingwood is utilizing for the renaming process. Ms. Wingrove provided additional information on the process that the Town of Wasaga Beach is undertaking for the renaming process.
 
MOTIONS
No. 381           Moved by Councillor Lloyd
                      Seconded by Councillor Edwards
 
THAT this Council proceeds in Camera in order to address a matter pertaining to:
 
not checked security of the property of the municipality or local board;
checked personal matters about an identifiable individual, including municipal or local board employees;
checked a proposed or pending acquisition or disposition of land for municipal or local board purposes;
not checked labour relations or employee negotiations;
not checked litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
not checked advice that is subject to solicitor/client privilege, including communications necessary for that purpose;
not checked a matter in respect of which a council, board, committee or other body has authorized a meeting to be closed under another Act;
 
Items for Discussion:
 
a) HR Update
b) 507 Tenth Line
c) 125 Napier Street
 
CARRIED
 
Council proceeded to in-camera session as previously resolved. (5:56 pm)
 
Moved by Councillor Lloyd
Seconded by Deputy Mayor Lloyd
                                                                
THAT Council rise from in-camera and return to public session. (6:56 pm)
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor West
 
THAT the meeting of Council be hereby adjourned at 6:57 pm.
 
 
 
______________________________
MAYOR
 
 
______________________________
CLERK