October 3, 2011 Council Minutes

A meeting of Council was held Monday October 3, 2011 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:            
Kimberly Wingrove, Chief Administrative Officer
Sara Almas, Clerk
Ed Houghton, Executive Director of Public Works
Larry Irwin, Director of Information Technology
Marta Proctor, Director of Leisure Services
Marjory Lenard, Treasurer
Nancy Farrer, Director of Planning Services
 
ADOPTION OF AGENDA
No. 423         Moved by Deputy Mayor Lloyd
Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for October 3rd, 2011 be adopted as presented.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200) - Nil
                       
ADOPTION OF MINUTES
No. 424         Moved by Councillor Edwards
Seconded by Deputy Mayor Lloyd
 
THAT the minutes of the Regular Meeting of Council held September 26th, 2011 be hereby approved.
 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES - Nil
 
COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events.
DEPUTATION
  • Arts and Culture Awards Presentation
Margaret Adolphe spoke to Council about the first annual Collingwood Arts and Culture Awards Ceremony which took place on Friday, September 30, 2011. Ms. Adolphe noted that the award recognizes both groups and individuals in the community who have contributed to the advancement of arts and culture in Collingwood. Ms. Adolphe acknowledged Wendy Whaley, who designed the awards for the ceremony and announced to Council the first recipient of the Collingwood Arts and Culture Award, Ms. Sharon Williams Fleet.   
  • Blue Mountain Special Olympics Ski Team
The volunteer head coach for the Blue Mountain Special Olympics Alpine Team introduced Jeffrey Plouffe, one of twelve athletes who have been appointed to the Alpine Team. Mr. Plouffe accepted the proceeds from the Mayor’s Golf Tournament which will assist in providing training and equipment for fellow athletes. 
  • Admiral Collingwood Place
Steven Assaff presented to Council the design of the Admiral Collingwood Place development. Mr. Assaff noted the changes in the site plan from the original design, including a change in the number of parking spaces, and an increase in the number of residential units. Mr. Assaff also provided aerial photos outlining the features which will be on the rooftop.
 
Mayor Cooper announced that a Public Meeting will be taking place on October 24th, 2011 at the Leisure Time Club concerning a proposed Official Plan Amendment and a Zoning By-law Amendment for this subject property.
 
CONSENT AGENDA
No. 425         Moved by Councillor Lloyd
Seconded by Councillor Hull
 
THAT the General Consent Agenda, having been given due consideration by Council, be received. 

 

General Consent Items
A.1
AMO – Provincial Election 2011 – Municipal Forums
Received for information
 
CARRIED
 
MOVE INTO COMMITTEE OF THE WHOLE
 
REPORTS/MINUTES OF COMMITTEES/BOARDS
No. 426         Moved by Councillor Hull
Seconded by Councillor West
 
THAT the Parks, Recreation and Culture Advisory Committee minutes of September 21, 2011 be received and the recommendation therein be approved.
Recommendation:
i) THAT
Council approves the recommendations of the Ontario Winter Games Trustees and award the 2011 Ontario Winter Games Bursary recipients, and further request the Director of the Parks, Recreation and Culture to formalize a guideline in advance of the of the 2012 Bursary Program.
ii) THAT the former Contact Centre surplus fitness equipment be offered to the local High Schools.
iii) THAT the Town of Collingwood continues to operate the Leash Free Dog Parks on designated ball diamonds at Central and Heritage Parks, as a temporary measure for the 2011/2012 winter season. 
 
                        CARRIED
 
STAFF REPORTS
2010 Financial Statements Presentation, Sue Bragg, Gavillers and Co., Marjory Leonard, Treasurer, and Kay Blakely , Deputy Director of Finance
No. 427         Moved by Deputy Mayor Lloyd
Seconded by Councillor Edwards
 
THAT Council approve the 2010 Financial Statements, as presented.
 
CARRIED
 
PW2011-18     Award of Winter Maintenance Tender PW2011-03 Snowplowing Municipal Bus Stops
No. 428         Moved by Deputy Mayor Lloyd
Seconded by Councillor Lloyd
 
THAT Council receives Staff Report PW2011 –18 to Award the Municipal Bus Stop Plowing Tender; and award the tenders as recommended herein and further authorize staff to sign all necessary documents to execute the contract.
 
CARRIED
 
 
PW2011-19     Award of Winter Maintenance Tender PW2011-02 Snowplowing Municipal Parking Lots
No. 429         Moved by Deputy Mayor Lloyd
Seconded by Councillor Hull
 
THAT Council receives Staff Report PW2011 –19 to Award the Municipal Parking Lot Snowplowing Tender; and award the tenders as recommended, contained in Appendix “A” herein and further authorize staff to sign all necessary documents to execute the contract.
 
CARRIED
 
PW2011-20     Award of Winter Maintenance Tender PW2011-01 Winter Equipment Rental
No. 430         Moved by Deputy Mayor Lloyd
Seconded by Councillor Cunningham
 
THAT Council receives Staff Report PW2011 –20 to Award the Winter Equipment Rental Tender; and award the tenders as recommended, in Appendix “A” herein and further authorize staff to sign all necessary documents to execute the contract.
 
CARRIED
 
PRC2011-15    Comments on the draft Simcoe County Trails Strategy Report
No. 431         Moved by Councillor Hull
Seconded by Councillor West
 
THAT Council receive staff report PRC2011-15 and the comments on the draft Simcoe County Trails Strategy report.
 
AND THAT Council endorse the comments outlined in this report and direct staff to forward to Simcoe County.
 
CARRIED
 
C2011-16        Highway 26 Renaming
No. 432         Moved by Councillor Cunningham
Seconded by Deputy Mayor Lloyd

 

COUNCIL
Yea
Nay
Cooper
 
  •  
R. Lloyd  
 
  •  
Edwards
 
  •  
K. Lloyd    
 
  •  
Chadwick 
 
  •  
Hull
 
  •  
West
 
  •  
Cunningham
 
  •  
Gardhouse
 
  •  
TOTAL
0
9
 
THAT Council receive Staff Report C2011-16 providing the results of the public consultation with respect to the Highway 26 renaming (for the portion of highway located between the intersection where the new Highway 26 will intersect with the current Highway 26 and east to Fairgrounds Road.
                                                                                                                
AND FURTHER THAT Council waives any further notice requirements, and requests that the Ministry of Transportation of Ontario (MTO) consider Spirit Lake Road for Highway 26 East.
 
DEFEATED (recorded vote)
 
C2011-17        Amendments to Taxi Licensing
No. 433         Moved by Councillor Cunningham  
Seconded by Deputy Mayor Lloyd
 
THAT Council receive Staff Report C2011-17 and approve the amendments to the Business Licensing By-law – Taxi and Limousine Schedule “C” provisions, as attached hereto.
 
CARRIED
 
No. 434         Moved by Councillor Cunningham
Seconded by Deputy Mayor Lloyd
 
THAT By-law No. 2011-111, being a by-law to Amend Schedule “C” of By-law No. 2010-064, to licence taxi and limousine operations within the Town of Collingwood be enacted and passed this 3rd day of October 2011.  
 
CARRIED

 

COUNCIL
Yea
Nay
Cooper
  •  
 
R. Lloyd  
  •  
 
Edwards
  •  
 
K. Lloyd    
  •  
 
Chadwick 
  •  
 
Hull
  •  
 
West
  •  
 
Cunningham
  •  
 
Gardhouse  (absent)
 
 
TOTAL
8
0
F2011-03         New Fire Station Project
No. 435         Moved by Councillor Cunningham
Seconded by Councillor West 
 
THAT Council receive Staff Report 2011-03 and authorizes the issuance of a Request
For Proposals (RFP) for an Architectural Consulting Firm to develop the design of the new fire station, and further authorize Ron Martin to act as Project Manager for this project.
 
CARRIED (recorded vote)
 
 
 
 
 
 
 
 
 
 
 
 
MOTIONS
No. 436         Moved by Councillor Chadwick
Seconded by Councillor West
 
THAT this Council proceeds in Camera in order to address a matter pertaining to:
 
checkedadvice that is subject to solicitor-client privilege, including communications necessary for that purpose;
checkedlabour relations or employee negotiations
checkedthe security of the property of the municipality or local board;
checkeda proposed or pending acquisition or disposition of land by the municipality or local board;
checkedpersonal matters about an identifiable individual, including municipal or local board employees;
 
Items for Discussion: a) Admiral Collingwoodb) CUPE Negotiations c) COLLUS Property  d) Terminal Building Sale Review   e) Sale of 125 Napier Street (Contact Centre)  f) By-law Staffing/Operation
 
CARRIED
 
BY-LAWS – Nil
 
NOTICE OF MOTION
Councillor Chadwick provided the following Notice of Motion:
 
THAT  staff prepare the 2012 Budget with an overall decrease in expenses at 5% lower than the 2011 budgeted expenses, and that the total expenses of any department in 2012 does not increase beyond the expenses budgeted for 2011.
 
Councillor Edwards provided the following Notice of Motion:
 
THAT Council suggests naming the portion of Highway 26 East requiring renaming “Blue Water View Parkway”
 
OLD or DEFERRED BUSINESS - Nil
 
OTHER BUSINESS - Nil
 
Council proceeded to in-camera session as previously resolved. (7:05 pm)
 
Moved by Councillor West
Seconded by Councillor Hull
                                                                
THAT Council rise from in-camera and return to public session. (9:19 pm)
 
CARRIED
 
CONFIRMATORY BY-LAW
No. 437         Moved by Councillor West
Seconded by Councillor Chadwick
 
THAT By-law No. 2011-112, being a by-law to confirm the proceedings of the regular meeting of Council held October 3rd, 2011 be enacted and passed this 3rd day of October 2011.
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor Lloyd
 
THAT the meeting of Council be hereby adjourned at 9:20 pm.
  
______________________________
MAYOR
 
______________________________
CLERK