October 31, 2011 Council Minutes

A meeting of Council was held Monday October 31, 2011 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd  
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:            
Kimberly Wingrove, Chief Administrative Officer
Sara Almas, Clerk
Ed Houghton, Executive Director of Public Works 
Larry Irwin, Director of Information Technology
Marta Proctor, Director of Leisure Services (Regrets)
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services
Trent Elyea, Fire Chief (Regrets)
 
ADOPTION OF AGENDA
No. 456         Moved by Deputy Mayor Lloyd
Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for October 31st, 2011 be adopted as presented.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200)
  • Deputy Mayor Lloyd declared a pecuniary interest with respect to the Supplementary Accounts Payable Voucher, as he is a co-owner of Smart’s Flowers. 
  • Councillor Lloyd declared a pecuniary interest with respect to the Heritage Committee recommendations involving Heritage Permits, specifically 173 Ste. Marie Street, as he is the owner of this property. 
  • Councillor Hull declared a pecuniary interest with respect to the Admiral Collingwood Development as he has professional conflict as a realtor.  
ADOPTION OF MINUTES
No. 457         Moved by Councillor Edwards
                    Seconded by Deputy Mayor Lloyd
 
THAT the minutes for the Planning and Development Meeting of Council held October 17th, 2011 and the Regular Meeting of Council held October 24th, 2011be hereby approved.
 
CARRIED
 
COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events. 
DEPUTATION
  • Taoist Tai Chi Society of Canada and Fung Loy Kok Instituteof Taoism
Ron MacRae addressed Council on behalf of the Collingwood Taoist Tai Chi Society, and invited Council and the public to attend their 15th Anniversary Celebration on November 5th, 2011 at 58 George Street. Mr. MacRae outlined the aims and objectives of Taoist Tai Chi, reviewed the associated health benefits and noted that the club has raised money to make their facility accessible. 
  • Downtown Collingwood BIA
Bob Cook, Chair of the Downtown Collingwood BIA addressed Council regarding the BIA’s participation in “Random Act of Kindness Day” on Friday, November 4th, 2011.   Mr. Cook provided brief background information on the origin of this event, and will be advertising through the media and downtown businesses, encouraging others to participate in this event. Mr. Cook noted that the BIA will be providing cards to individuals to pass on to invite others to express random acts of kindness.   
 
Moved by Councillor Chadwick
Seconded by Councillor West
 
THAT Council waive the notice of motion requirement of the procedural by-law to consider the provision of free parking on Friday, November 4th, 2011.
 
CARRIED
 
Moved by Councillor Chadwick
Seconded by Councillor Cunningham
 
THAT Council provides free parking in the Town of Collingwood in celebration of Random Act of Kindness Day on Friday, November 4th, 2011. 
 
CARRIED
 
REports/MINUTES of Committees/boards
No. 458         Moved by Councillor Chadwick
Seconded by Councillor Gardhouse
 
THAT the Downtown Collingwood BIA Board of Management Minutes of September 28th, 2011 be hereby received
 
CARRIED
 
No. 459a       Moved by Councillor Gardhouse
                    Seconded by Councillor Hull
 
THAT the Heritage Committee minutes of October 11, 2011 be hereby received.
 
CARRIED
 
No.459b       Moved by Councillor Gardhouse
Seconded by Councillor Hull
 
THAT Council adhere to the Heritage District By-law which stipulates “that the determined height must reflect the traditional composition of two or three storey buildings” in the heritage district.
 
Moved by Councillor Chadwick
Seconded by Councillor West
 
THAT the Heritage Committee recommendation of October 11, 2011 be deferred until further discussion with respect to the development of the subject properties is held.            
 
CARRIED
 
No. 460a       Moved by Councillor Gardhouse
Seconded by Councillor West
 
THAT the Heritage Committee minutes of September 15, 2011 be hereby received and the recommendations contained therein be approved:
 
Recommendation:
I) THATCouncil proceed with the Notice of Intent to Designate under Section 29 of the Ontario Heritage Act the property located at 297 Pine Street and 402 Maple Street.
II) THATCouncil approve the following Heritage Permits:

 

Permit #
Location
Type
522-2011
222 Ste. Marie Street
Replace roof shingles
549-2011
31 Simcoe Street
Restore Masonry – Heritage Grant Recipient
570-2011
54 Third Street
Replace roof shingles
575-2011
291 Third Street
Replace dormer window, paint front porch posts & railings - Heritage Grant Recipient
607-2011
73 Fourth Street East
Fence
612-2011
74-76 Ontario Street
Replace roof shingles
676-2011
32 Elgin Street
Masonry Repair – Heritage Grant recipient
680-2011
36 Ninth Street
Paint trim
 
 
 
 
 
 
 
 
 
 
 
 
CARRIED 
 
No. 460b       Moved by Councillor Gardhouse
Seconded by Councillor West
 
THAT Council approve the following Heritage Permit: 
 
675-2011
173 Ste. Marie Street
Replace fascia boards, patch stone foundation - Heritage grant recipient
 
 
 
CARRIED
 
** Councillor Lloyd removed himself from the table and did not participate in the discussion or    
   vote on the above noted matter with respect to his previously declared conflict.
           
STAFF REPORTS
C2011-18        Naming Policy Review
No. 461         Moved by Councillor Chadwick
                    Seconded by Councillor West
 
THAT Council receive Staff Report C2011-18, and adopt the Naming Policy as attached.
 
Moved by Councillor Lloyd
Seconded by Councillor Gardhouse
 
THAT Staff Report C2011-18 and the adoption of the Naming Policy be deferred until Monday, November 21st, 2011.
 
CARRIED  
 
T2011-13         By-law to Authorize the Assessment Review Board to Exercise Council’s
                      Functions Under Section 357 of the Municipal Act, 2001
 
No. 462         Moved by Deputy Mayor Lloyd
                    Seconded by Councillor Cunningham
 
THAT Staff Report T2011-13 be received, recommendingthe Assessment Review Board (ARB) exercise the powers and functions of Council under subsections (1) and (5) with respect to applications made under Section 357(1) of The Municipal Act, 2001.
 
CARRIED 
 
No. 463         Moved by Deputy Mayor Lloyd
                    Seconded by Councillor Cunningham
 
THAT By-law 2011-118, being a by-law to delegate to the Assessment Review Board the authority to hear and decide cancellation, reduction, refund of tax applications under Section 357 of the Municipal Act, 2001, be enacted and passed this 31st day of October, 2011.
 
CARRIED
 
MOTIONS
No. 464         Moved by Deputy Mayor Lloyd
Seconded by Councillor Lloyd
 
THAT the Accounts Payable Revenue Vouchers for the month of September, 2011 in the amount of $10,298,194.87 be approved as presented.
 
CARRIED
 
No. 465         Moved by Councillor Lloyd
                    Seconded by Councillor Hull
 
THAT the Supplementary Accounts Payable Revenue Vouchers for the month of September, 2011 in the amount of $231.65 (Human Resources, Library)to Smarts Flowers be approved as presented.
 
CARRIED
 
** Deputy Mayor Lloyd removed himself from the table and did not participate in the discussion   
   or vote on the above noted matter with respect to his previously declared conflict.
 
No. 466         Moved by Councillor Chadwick
                    Seconded by Councillor Lloyd
 
WHEREAS Council is desirous of minimizing the tax impact on the residents of Collingwood;
 
AND WHEREAS Council acknowledges that services, service levels, programs and program levels will require critical evaluation;
 
NOW THEREFORE Council directs staff to develop a draft 2012 budget that represents the ‘status quo’ in terms of services, service levels, programs and program levels;
 
AND FURTHER THAT staff provide Council with various options that will result in a 5% overall decrease in taxes for the average assessment of $242,000.
 
CARRIED  
 
BY-LAWS - Nil
 
NOTICE OF MOTION
Councillor Chadwick provided notice for the following motions/by-laws to be considered at the Council Meeting on November 7th, 2011: 
  • THATCouncil provide free 2 hour on-street parking from November 26th, 2011 to January 1st, 2012. 
  • THAT Council direct Staff to contact the Horticultural Society to determine if there may be potential partnership opportunities for landscaping and maintenance of the berm
  • THAT Council direct Staff to prepare a by-law to remove the properties forming Admiral Collingwood Development and Admiral’s Village from the Heritage Conservation District
OLD or DEFERRED BUSINESS
  • Review of the process for removing a property from the Heritage District
Director of Planning Services, Nancy Farrer, outlined the steps involved in removing a property from the Heritage Conservation District. Ms. Farrer noted that Council currently has a by-law in place defining the Heritage District and would be required to amend this by-law. She further explained that, if the by-law passed, notice of passage would be served on each property owner within the Heritage District as well as the Ontario Heritage Trust, and published in a newspaper of general circulation followed by an appeal period. 
 
Councillor Gardhouse provided the following notice of motion: 
  • THAT Council hold a public meeting prior to consideration of the by-law which proposes to remove Admiral Collingwood Development and Admiral’s Village from the Heritage Conservation District. 
** Councillor Hull removed himself from the table and did not participate in the discussion on the above noted matter with respect to his previously declared conflict.
  • Update re: Rail Disposal Process
CAO Wingrove provided an update to Council with respect to the Rail Disposal Process. Ms. Wingrove noted that the Town of Collingwood’s agreement with CANDO has now expired, and the Town has assumed all responsibility for the railway between Utopia and Collingwood.  CANDO may still provide maintenance services on a time and expense basis. Additionally, the County of Simcoe has expressed an interest in negotiating with the Town if the railway is offered to the provincial government and local municipalities. It was further noted that an RFP process for dismantling and disposing of the rail may proceed if negotiations between the County and the Town do not move forward.
 
CONFIRMATORY BY-LAW
No. 467         Moved by Councillor West
                    Seconded by Councillor Chadwick
 
THAT By-law No. 2011-119, being a by-law to confirm the proceedings of the regular meeting of Council held October 31st, 2011 be enacted and passed this 31st day of October, 2011.
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor Lloyd
                   
THAT the meeting of Council be hereby adjourned at 6:23 pm.
 
CARRIED
 
______________________________
MAYOR
 
______________________________
CLERK
No. of Pages: 
5pages