November 7, 2011 Council Minutes

A meeting of Council was held Monday November 7, 2011 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse (left the meeting at 6:52pm)
 
Staff Present:            
Kimberly Wingrove, Chief Administrative Officer
Sara Almas, Clerk
Ed Houghton, Executive Director of Public Works
Larry Irwin, Director of Information Technology (Regrets)
Marta Proctor, Director of Leisure Services
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services
 
ADOPTION OF AGENDA
No. 468         Moved by Deputy Mayor Lloyd
Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for November 7th, 2011 be adopted as presented.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200)
  • Councillor Hull noted that his previous conflict with respect to the Admiral Collingwood Place has been resolved, and he will no longer be declaring a conflict.                       
ADOPTION OF MINUTES
No. 469         Moved by Councillor Edwards
Seconded by Deputy Mayor Lloyd
 
THAT the minutes of the Council Priority Setting and Planning Meeting held October 5th, 2011 and theRegular Meeting of Council held October 31st, 2011, be hereby approved.
 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES
  • Mayor Cooper announced that there will be a Staff Report coming forward this week at the County of Simcoe with respect to the Barrie-Collingwood Railway. She noted that the County still has an interest in the rail line and are requesting that the tracks not be pulled at this time. 
COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events. 
DEPUTATIONS
  • Collingwood Town Hall Model Presentation
Mr. Borge Madsen and Mr. Paul Spencely attended the Council meeting to unveil and present a model of the Town Hall to Council. The model was constructed by Mr. Madsen over a six month period and is handcrafted and made entirely of wood. 
  • Community Christmas Cheer
Peter Sharp, Chair and John Nicols, Honourary Chair of Community Christmas Cheer, attended the Council meeting to spread awareness of the mission and goals of the organization. Mr. Sharp introduced other members in attendance and their respective organizations, who are also members of Community Christmas Cheer. Mr. Sharp requested assistance from Council in making citizens aware of their mission to help others in need this holiday season, and invited Council and staff to wrap and prepare gifts as part of the program and if the Town would have some tables that they could borrow to organize and prepare the gift packages . Council will be provided with a schedule when this will be taking place.  Mr. Sharp also noted that registration for families that could benefit from this initiative can contact 211 Community Connection and also do so online at www.communityconnection.ca/christmascheer
  • Highway 26 Widening Update
Mr. Ed Houghton introduced Gus Anfowose, MTO Project Engineer, and Ben Hui, Consultant Project Manager with McCormick Rankin, who provided an update on the widening of Highway 26.  Mr. Anfowose and Mr. Hui reviewed the purpose, study process, staging, the upcoming Public Information Centre, and the next steps of the project. It was noted that the expansion includes widening the section between the Sixth Line and Pretty River Parkway from 2 lanes to 5 lanes in order to meet high traffic growth forecasts, and to prevent a bottleneck when connecting to the new highway. Mr. Hui does not anticipate any lane reductions during the 2 year construction period. There is a Public Information forum taking place on November 8th, 2011 at the Leisure Time Club from 4:00 pm – 8:00 pm, as well as an agency session from 3:00 pm – 4:00 pm to provide opportunities for others to review the study process. The project is scheduled to begin in the Spring of 2012. 
  • Removal of Properties from Heritage Conservation District
Mr. Dick Hill addressed Council on the removal of properties from the Heritage Conservation District and the Heritage Committee. Mr. Hill expressed concern over the Heritage Committee’s role and stated that the By-law regulating the Heritage District should be repealed and Council should deal with Heritage properties on an individual basis. Mr. Hill noted the importance of both heritage and development in the Town.  
 
CONSENT AGENDA
No. 470         Moved by Councillor Lloyd
Seconded by Councillor Hull
 
THAT the General Consent Agenda, having been given due consideration by Council, be received. 

 

General Consent Items
A.1
Proclamation of November as Pulmonary Hypertension Month
(Regular response has been forwarded from the Mayor’s Office)
Receive for Information
A.2
Canadian General Standards Board Letter of Accreditation re: Ontario Drinking Water Quality Management Standards
Receive for Information
CARRIED
 
REPORTS/MINUTES OF COMMITTEES/BOARDS
 
COUNCIL
Yea
Nay
Cooper
  •  
 
R. Lloyd
  •  
 
Edwards
  •  
 
K. Lloyd
  •  
 
Chadwick
  •  
 
Hull
  •  
 
West
  •  
 
Cunningham
  •  
 
Gardhouse
  •  
 
TOTAL
9
0
No. 471         Moved by Councillor Gardhouse
Seconded by Deputy Mayor Lloyd
 
THAT the Heritage Committee minutes of November 3, 2011 be hereby received and the recommendations contained therein be approved:
Recommendation:
I)    THAT the Heritage Committee recommends to Council that they support maintaining the properties forming Admiral Collingwood Place and Admiral’s Village within the Heritage Conservation District as per By-law No: 2002-112.
 
II)   THAT the Heritage Committee advise Council to consider Site Specific Amendments to the 2008 Collingwood Heritage Conservation Plan as adopted by By-law 2009-020.
 
      CARRIED (recorded vote)
 
 
 
STAFF REPORTS
3rd Quarter Financial Review Presentation,Marjory Leonard, Treasurer
Marjory Leonard, Treasurer, provided a financial review of the third quarter, and a forecast ofspending to year end. Ms. Leonard noted that if spending patterns continue as forecasted in this report, the Town will have a small surplus at the end of December 2011.
 
T2011-14         2012 Budget Development Guidelines & Schedule
No. 472         Moved by Deputy Mayor Lloyd
Seconded by Councillor Cunningham
 
THAT Staff Report T2011-14, outlining the schedule for budget deliberations, be received
 
AND THAT the 2012 Operating and Capital Budgets be prepared in accordance with the guidelines set out in Staff Report T2011-14;
 
CARRIED
 
T2011-16         Authorization to Vest Tax Sale Properties into the Ownership of the Town of Collingwood
No. 473         Moved by Councillor Edwards
Seconded by Deputy Mayor Lloyd
 
THAT Council authorize the Treasurer to vest the property known as the Group of Rocks on Matilda Bank in Georgian Bay Nottawasaga into the ownership of the Town of Collingwood and that the outstanding taxes be written off as uncollectible;
 
AND FURTHER THAT Council authorize the Treasurer to vest the property known as Lot 36 Plan 1668 Except Part 1 Plan 51R36197 into the ownership of the Town of Collingwood and that the outstanding taxes be written off as uncollectible.
 
CARRIED
 
Councillor Gardhouse left the meeting.
 
FS2011-04      New Fire Station Site & Architect Contract
No. 474         Moved by Councillor Cunningham
                    Seconded by Deputy Mayor Lloyd
 
THAT Council receives Staff Report FS2011-04, and authorize the site and the selection of an architectural firm  to provide complete professional consulting services for the design and construction of the new Collingwood Fire Station as recommended; and
 
THAT Council awards the contract  to McKnight Charron Laurin Architects Inc with a total fixed fee  of  $193,000.00 plus HST and disbursements; and
 
THAT Council authorizes staff and the Mayor to sign all necessary documents to execute the contract.
 
CARRIED
 
MOTIONS
** The Notice of motions provided October 31, 2011 from Councillors Chadwick and Gardhouse with
   respect to the Admiral Collingwood Development and Admiral Village properties were withdrawn.  
  
No. 475         Moved by Councillor Chadwick
                    Seconded by Councillor Cunningham
 
THAT Council direct Staff to contact the Horticultural Society to determine if there may be potential partnership opportunities for landscaping and maintenance of the Shipyard berm.
 
CARRIED
 
No. 476         Moved by Councillor Chadwick
                    Seconded by Councillor Lloyd
 
WHEREAS the Collingwood Downtown Business Improvement Area Board of Management has requested Council’s consideration for limited parking enforcement in Downtown during the Holiday season between November 26th, 2011 and January 1st, 2012;

THEREFORE BE IT RESOLVED THAT Council of the Town of Collingwood authorize limited enforcement of pay parking in the Downtown between November 26th, 2011 and January 1st, 2012 (on street only) and that courtesy tickets be issued to encourage patrons wishing to park longer than 2 hours to utilize the municipal parking lots.
 
CARRIED
 
No. 477         Moved by Councillor Hull
Seconded by Councillor Lloyd
 
THAT this Council proceeds in Camera in order to address a matter pertaining to:
checked a proposed or pending acquisition or disposition of land by the municipality or local board;
checked personal matters about an identifiable individual, including municipal or local board employees;
checked litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
checked advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
 
Items for discussion:a) Library Boardb) South Servicing Property Offer c) Settlement Offer
 
CARRIED
 
BY-LAWS - Nil
 
NOTICE OF MOTION - Nil
 
COUNTY REPORT
  • Deputy Mayor Lloyd announced that there will be a Corporate Services Meeting on Wednesday, November 9th at the County of Simcoe. There will be discussion surrounding the Barrie-Collingwood Railway at this upcoming meeting. 
OTHER BUSINESS
  • Council reviewed the Pending List which will be included monthly in the Council Agendas. CAO Wingrove requested that Council review the list and provide any feedback. 
  • Mayor Cooper congratulated staff of the Collingwood Public Utilities Services Board for the certification received from the Canadian General Standards Board, for meeting the requirements of Ontario’s Drinking Water Quality Management standard. 
Council proceeded to in-camera session as previously resolved. (7:18 pm)
 
Moved by Councillor Cunningham
Seconded by Councillor Lloyd
 
THAT Council rise from in-camera and return to public session. (7:40 pm)
 
CONFIRMATORY BY-LAW
No. 478         Moved by Councillor West
Seconded by Councillor Chadwick
 
THAT By-law No. 2011-121, being a by-law to confirm the proceedings of the regular meeting of Council held November 7th, 2011 be enacted and passed this 7th day of November, 2011.
 
CARRIED
  
ADJOURNMENT
 
Moved by Councillor West
 
THAT the meeting of Council be hereby adjourned at 7:41 pm.
 
CARRIED
 
 ______________________________
MAYOR
 
______________________________
CLERK
No. of Pages: 
5pages