January 20 and 23 Special Meeting of Council Minutes

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A Special Meeting of Council was held Friday, January 20, 2012 in the Council Chambers, Town Hall, Collingwoodcommenced at 9:00am (to approx. 3pm),and reconvened Monday, January 23, 2012 at 9:00am (to approx. 3pm), for budget discussions.
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd – Regrets (Attended Jan 23/2012)
Councillor Chadwick
Councillor Hull – Left Mtg at 10:30am Jan 23/2012
Councillor West
Councillor Cunningham
Councillor Gardhouse -Regrets
 
Staff Present:            
Kimberly Wingrove, Chief Administrative Officer
Sara Almas, Clerk
Ed Houghton, Executive Director of Public Works
Larry Irwin, Director of Information Technology
Marta Proctor, Director of Leisure Services
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services
Trent Elyea, Fire Chief
 
ADOPTION OF AGENDA
No. 025         Moved by Deputy Mayor Cooper
Seconded by Councillor Edwards
 
THAT the content of the Special Council Agenda for January 20th and 23rd, 2012 be adopted as presented.
 
CARRIED
 
Declaration of Pecuniary Interest
  • Mayor Cooper declared a pecuniary interest with respect to Parks, Recreation and Culture salaries, as her husband is employed by this department. (line item – 64550)
MOTIONS
No. 026         Moved by Councillor Edwards
Seconded by Councillor Hull
 
THAT Council appoint the Deputy Mayor to act in place of the Head of Council, with the consent of the Mayor, during the Special Meetings of Council during the annual Budget Deliberations.
 
CARRIED
 
BUDGET DISCUSSIONS (Committee of the Whole)
During budget discussions, notice of motion is not required for motions pertaining to the 2012 Budget, and further, any decided matter can be reviewed without the requirement of the formal rules of procedure for reconsideration.
 
Deputy Mayor Lloyd assumed the Chair for budget discussions.
 
Deputy Mayor Lloyd thanked staff for their work in preparing the draft budget, and provided a few opening remarks.
 
CAO Wingrove provided a budget overview and the process that was undertaken to date for the preparation of our first multi-year budget.
 
CAO Wingrove and Treasurer Leonard addressed questions with respect to the role of the Budget Chair in the preparation of the budget binder, how options for reductions are identified in the binder, and future processes.
Treasurer Leonard reviewed the annual repayment limit.
 
Departmental Review - Capital and Operating
 
Marta Proctor, Director of Parks, Recreation and Culture, reviewed the following budgets: 
  • Parks Recreation & Culture
  • Administration 
  • Parks
(Specific budget item discussion included: mutt mitts, staff reduction (2 part-time vs. 1 full time)
  • Facilities
  • Recreation Services
  • Culture and Events 
Deputy Mayor called for a recess 10:51am
Reconvened at 11:05am
 
Ms. Proctor resumed her departmental review: 
  • Parks Recreation & Culture – Capital
  • Parks
(Specific budget item discussion included: Fisher Field acquisition, Central Park Redevelopment, Shipyards Walkway, tennis course repurposing)
  • Facilities
  • Culture and Events 
Karen Cubitt, Manager, Culture and Events, reviewed the following budget:
  • Municipal Service Boards – ElvisFestival
Marjory Leonard, Treasurer reviewed the following budget:
  • Committees – Heritage 
Bill Plewes, Director of Building Services, reviewed the following budget:
  • Non Tax Supported – Building Operating
  • Non Tax Supported – Building Capital 
Nancy Farrer, Director of Planning Services, reviewed the following budget:
  • Planning & Development                                             
  • Planning/COA 
Council recessed at 12:22pm
Council reconvened at 12:55pm
 
Ms. Farrer resumed review of the Planning budget.
 
Kim Wingrove, CAO, reviewed the following budget:
  • Economic Development
(Specific budget item discussion included: status of economic development strategies, consideration of GTTA Grant/Donation)
 
Ed Houghton, Executive Director of Engineering Services, reviewed the following budgets:
  • Transportation Services - Operating
  • Overhead
  • Roads, Paved
  • Roads, Unpaved
  • Roads, Bridges and Culverts
  • Roadways, Traffic Operations and Roadside
  • Winter Control, Roads
  • Winter Control, Sidewalks
  • Transit, Conventional
  • Transit Accessible
  • Street Lighting
  • Railway
  • Transportation Services – Capital
  • Overhead/Roads
  • Transit 
Ed Houghton, Executive Director of Engineering Services, and Marcus Firman, Manager of Engineering Services reviewed the following budgets:
  • Environmental Services – Operating                           
  • Solid Waste Management
  • Non Tax Supported – Sanitary Sewer Collection, Operating
  • Non Tax Supported – Sanitary Sewer Treatment and Disposal, Operating
  • Non Tax Supported – Sanitary Sewer Collection, Capital
  • Non Tax Supported – Sanitary Sewer Treatment and Disposal, Capital 
Council recessed at 2:49pm
 
Council reconvened at January 23, 2012 at 9:05am.
Councillor Gardhouse provided regrets.
 
Marjory Leonard, Treasurer, reviewed the following budgets:
  • General Government- Operating                                
  • Governance - Mayor and Members of Council           
(Consider increasing professional development costs in future years due to increases in conference costs.)
  • Governance – Elections
  • Governance – Council Grants
  • Corporate Management
  • General Government – Capital
  • Corporate Management 
Trent Elyea, Fire Chief, reviewed the following budgets:
  • Protective Services – Fire, Operating
  • Protective Services – Fire, Capital 
Larry Irwin, Director of Information Technology, reviewed the following budgets:
  • Program Support IT Operating
  • Program Support IT Capital 
Council recessed at 10:30am.
Council reconvened at 10:43am.
 
Councillor Hull left the meeting.
 
Marianne Nero, Manager of Human Resources, reviewed the following budgets:
  • Program support HR Operating
(Specific budget item discussion included: conducting an operation review prior to additional staff hiring, contracting payroll services, HR software)
  • Program Support HR Capital 
Sara Almas, Clerk, reviewed the following budgets:
  • Protective Services – By-law, Animal Control, Property Standards, Operating
  • Non Tax Supported – Parking, Operating
  • Non Tax Supported – Parking, Capital 
CAO Wingrove, Treasurer Leonard and Clerk Almas reviewed the policing budgets.
  • Protective Services – Police, Operating
  • Protective Services – Police, Capital
(Specific budget item discussion included: OPP Renovations)
 
Council recessed for lunch at 12:05pm.
Council reconvened at 12:40pm.
 
Lynda Reid, Acting CEO, Collingwood Public Library reviewed the Library budget.
(Specific budget item discussion included: hours of operation, usage, and services)
 
Clerk Almas briefly reviewed the Accessibility Committee budget.
 
Kim Wingrove, CAO, reviewed the Airport Services Board budget.
 
Marjory Leonard, Treasurer, reviewed the Social Housing – Affordable Housing budgets.
 
Council reviewed the next budget
 
ADJOURNMENT
Moved by Councillor Cunningham  
 
THAT the meeting of Council be hereby adjourned at 2:00pm.
 
CARRIED
______________________________
MAYOR
 
______________________________
CLERK
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Jan 20 & 23_12 SP Mnts.pdf219.41 KB