May 28, 2012 Council Minutes

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A meeting of Council was held Monday May 28, 2012 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
 
MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:                       
Ed Houghton, Acting Chief Administrative Officer
Sara Almas, Clerk
Larry Irwin, Director of Information Technology (Regrets)
Marta Proctor, Director of Leisure Services
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services
Trent Elyea, Fire Chief
 
ADOPTION OF AGENDA
No. 231         Moved by Deputy Mayor Lloyd
Seconded by Councillor Edwards
 
THAT the content of the Council Agenda and Addendum for May 28th, 2012 be adopted as presented.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200) - Nil
                       
ADOPTION OF MINUTES
No. 232         Moved by Councillor Edwards
Seconded by Deputy Mayor Lloyd
 
THAT the minutes for the Regular Meeting of Council held May 14th, 2012, be hereby approved.
 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES- Nil
 
COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events.
DEPUTATION
  • Collingwood General and Marine Hospital
Linda Davis and Shelley Wells addressed Council on the Collingwood General and Marine Hospital and sustaining health care services in this area. Ms. Davis and Ms. Wells provided an outline of the strategic plan goals including responsiveness, collaboration, sustainability, and excellence in orthopaedics, as well as the challenges and opportunities the hospital is faced with.
 
CONSENT AGENDA
No. 233         Moved by Councillor Lloyd
Seconded by Councillor West
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
 
General Consent Items
A.1
Residents’ Letters of Concern re: Resurfacing Project for Dawson Drive
Direction Required
A.2
Ministry of Citizenship and Immigration re: Nominations for the Ontario Medal for Good Citizenship
Receive for Information
A.3
Ministry of Transportation re: Funding for Municipal Roads and Bridges
Receive for Information
 
CARRIED
 
A.1       Residents’ Letters of Concern re: Resurfacing Project for Dawson Drive
No. 234         Moved by Councillor Lloyd
Seconded by Councillor West
 
THAT Council refers Consent Item A.1 with respect to the resurfacing of Dawson Drive to the 2013 budget discussions.
 
CARRIED
 
MOVE INTO COMMITTEE OF THE WHOLE (Staff Reports/By-laws if deemed expedient)        
 
REPORTS/MINUTES OF COMMITTEES/BOARDS
No. 235         Moved by Councillor Edwards
Seconded by Deputy Mayor Lloyd
 
THAT the Airport Service Board minutes of May 2nd, 2012, be hereby received.
 
CARRIED
 
STAFF REPORTS
PRC2012-11    2012 Ontario Winter Games Final Report and Legacy Information
  • Lori Mambella, Manager of the Ontario Winter Games, and Clair Tucker Reid, Chair of the Ontario Winter Games, provided information to Council on the 2012 Ontario Winter Games held in Collingwood. Over 2500 athletes and 800 volunteers attended the event from across the province. This was the first ever Ontario Winter Games which truly integrated para sports with able bodied sports in the same multi sport event. Ms. Mambella overviewed the budget, and noted that there was a $115,000.00 surplus.
No. 236         Moved by Councillor Hull
Seconded by Councillor Lloyd
 
THAT Staff Report PRC2012-11 be received, recommending Council accepts the 2012 Ontario Winter Games presentation;
 
AND FURTHER THAT Council approves and endorses the “Sport for Life Legacy Fund Plan”, as presented.
 
CARRIED
 
PRC2012-12    Off-leash Dog Parks
COUNCIL
Yea
Nay
Cooper
X  
 
R. Lloyd  
X
 
Edwards
 
X
K. Lloyd    
X  
 
Chadwick 
X  
 
Hull
 
X  
West
X
 
Cunningham
X  
 
Gardhouse
 
X  
TOTAL
6
3
No. 237         Moved by Councillor Chadwick
Seconded by Councillor Lloyd
 
THAT Staff Report PRC2012-12, being a report respecting an update on off leash dog parks and options for consideration, be received for information;
 
AND THAT Council direct staff to proceed with establishing a temporary off leash dog park at Heritage Park in 2012 with the following fencing options:
 
not checked Rental ($5000.00)
not checked Purchase and install chain link fencing ($9280.00)
checked Purchase and install modular fencing ($12,000.00)
 
CARRIED
 
PW2012-05     Purchase of a Transit Bus through Metrolinx Transit Procurement Initiative (TPI)
No. 238         Moved by Deputy Mayor Lloyd
Seconded by Councillor Cunningham
 
THAT Staff Report PW2012-05, recommendingCouncil approve the purchase of a 2013 New Flyer Excelsior for a price of $417,347.00 plus HST through the Metrolinx Transit Procurement Initiative (TPI); and authorize staff to execute the necessary purchase documents, be approved.
 
CARRIED
 
PW2012-06     Reduced Load Restrictions By-law
No. 239         Moved by Councillor West
Seconded by Councillor Gardhouse
 
THAT Staff Report PW2012-06, recommendingCouncil enact By-Law No. 2012-068 establishing a reduced load restriction in the Town of Collingwood, be received.
 
CARRIED
 
No. 240         Moved by Councillor West
Seconded by Councillor Gardhouse
 
THAT By-law 2012-068, being a by-law to designate reduced load periods and the highways or portions thereof to which the designation applies, be enacted and passed this 28th day of May, 2012.
 
CARRIED
 
PW2012-07     Oversized/Overweight Load By-law
No. 241         Moved by Councillor Gardhouse
Seconded by Councillor West
 
THAT Staff Report PW2012-07, recommendingCouncil enact By-Law No. 2012-067 establishing the Oversize / Overweight Load Permits in the Town of Collingwood, be received;
           
AND FURTHER THAT Council adopt the “Guidelines for Oversized/Overweight Vehicles” document dated May 2012.
 
CARRIED
 
No. 242         Moved by Councillor Gardhouse
Seconded by Councillor West
 
THAT By-law 2012-067, being a by-law to provide for the issuing of permits for moving oversize, overweight loads, objects or structures on highways under the jurisdiction of the Corporation of the Town Of Collingwood, be enacted and passed this 28th day of May, 2012.
 
CARRIED
 
PW2012-08     Award of Tender PW2012-08 Hurontario Street & Collins/Cameron Street Intersection Improvement Project
No. 243         Moved by Deputy Mayor Lloyd
Seconded by Councillor Chadwick
 
THAT Staff Report PW2012-08 be approved, recommending Council award the tender for the Hurontario Street & Collins/Cameron Street Intersection Improvement Project to Seeley & Arnill Construction for the total tendered amount of $822,893.35including provisional items plus taxes;
 
AND THAT Council authorizes the Mayor and Clerk to sign all necessary documents to execute the contract.
 
CARRIED
 
FS2012-03      Purchase of One (1) New Four Wheel Drive Pick-up Truck
No. 244         Moved by Councillor Cunningham
Seconded by Councillor Lloyd
 
THAT Staff Report FS2012-03 be approved, recommendingCouncil authorize the Fire Department to award the purchase of one (1) 2012 Ford F150 Four Wheel Drive Crew Cab Pick-up Truck with a Heavy Tow Package to Hanna Motor Sales for the purchase price of $31,626.00 plus HST.
 
Moved by Councillor Cunningham
Seconded by Councillor Edwards
 
THAT Council amend the motion respecting the awarding of the Fire Services pickup truck tender to specify that staff dispose of the old vehicle after the new vehicle has arrived.
 
CARRIED
 
No. 244         Moved by Councillor Cunningham
Seconded by Councillor Lloyd
 
THAT Staff Report FS2012-03 be approved, recommendingCouncil authorize the Fire Department to award the purchase of one (1) 2012 Ford F150 Four Wheel Drive Crew Cab Pick-up Truck with a Heavy Tow Package to Hanna Motor Sales for the purchase price of $31,626.00 plus HST;
 
AND THAT Staff dispose of the old vehicle after the new vehicle has arrived. 
 
CARRIED
 
P2012-19         Authorizing By-law to Execute a Site Plan Control Agreement, (Town File No. D11212), Project Name: 4 High Street Retail Development, Civic Address: 4 High Street
No. 245         Moved by Councillor Edwards
                    Seconded by Councillor Lloyd
 
THAT Staff Report P2012-19, recommendingCouncil enacts and passes an Authorization By-law to execute a Site Plan Control Agreement for a retail and restaurant development at 4 High Street, be received.
 
CARRIED
 
No. 246         Moved by Councillor Edwards
                    Seconded by Councillor Lloyd
 
THAT By-law 2012-071, being a by-law to authorize the execution of a Site Plan Control Agreement between 4 High Street Inc., the Corporation of the Town of Collingwood, COLLUS Power Corp. and Collingwood Public Utilities Services Board, 1225345 Ontario Ltd., & 1363979 Ontario Inc.,be enacted and passed this 28th day of May, 2012.
 
CARRIED
 
P2012-20         Part Lot Control Exemption By-law No. 2012-069, Town File Nos. D1206511, Project Name: Pretty River Estates, Location: Registered Plan 51M-945, Lots 68 to 75, Town of Collingwood, County of Simcoe, Robertson Street
No. 247         Moved by Councillor Lloyd
                    Seconded by Councillor Chadwick
 
THAT Staff Report P2012-20 be received, recommending Council enact and pass Part Lot Control Exemption By-law No. 2012-069 to allow 15 proposed lots for single detached dwellings to be created from 8 existing lots originally planned for 16 semi-detached units, within the Registered Pretty River Estates Plan of Subdivision thus permitting construction of dwelling units.
 
CARRIED
 
No. 248         Moved by Councillor Lloyd
                    Seconded by Councillor Chadwick
 
THAT By-law 2012-069, being a by-law to exempt a portion of land from the Part Lot Control Provisions of the Planning Act,be enacted and passed this 28th day of May, 2012.
 
CARRIED
 
P2012-22         Zoning By-law Amendment and Plan of Condominium (Common Element), Tanglewood (Sierra Homes) Inc., Town File Nos. D14112 and D07112,Project Name: Tanglewood at Cranberry Trail – Block 10B, Civic Address: Cranberry Trail East
No. 249         Moved by Councillor Chadwick
                    Seconded by Councillor West
 
THAT Staff Report P2012-22 be received,recommendingCouncil enact and pass amending Zoning By-law No. 2012-070 in order to permit the approved Tanglewood Block 10B 26 unit condominium townhome development to proceed as 26 freehold townhomes on a common element condominium road;
 
AND THAT the proposed Common Element Condominium for the Tanglewood Block B development be given draft approval by Council subject to the conditions set out in Appendix “E”, including that draft approval lapse after two (2) years, being May 28, 2014, in the event that the condominium is not registered within that period.
 
CARRIED
 
No. 250         Moved by Councillor Chadwick
                    Seconded by Councillor West
 
THAT By-law 2012-070, being a by-law under the provisions of Sections 34of the Planning Act, R.S.O. 1990, c. P.13,as amended, for prohibiting the use of land for or except for such purposes as may be set out in the by-law,be enacted and passed this 28th day of May, 2012.
 
CARRIED
 
T2012-08         Operating Surplus Allocation
No. 251         Moved by Deputy Mayor Lloyd
                    Seconded by Councillor Lloyd
 
THAT Staff Report T2012-08, recommending Council supports the allocation of the operating surplus as identified herein, be approved.
 
CARRIED
 
T2012-10         Collingwood Youth Centre Deferral of Development Charges
No. 252         Moved by Deputy Mayor Lloyd
                    Seconded by Councillor Edwards
 
THAT Staff Report T2012-10, recommendingCouncil authorize the Mayor and Clerk to execute a Development Charge Deferral Agreement with Applevale Properties Limited, be received.
 
CARRIED
 
No. 253         Moved by Deputy Mayor Lloyd
                    Seconded by Councillor Chadwick
 
THAT By-law 2012-072, being a by-law to authorize the execution of a Development Charge Deferral Agreement between Applevale Properties Limited and the Corporation of the Town Of Collingwood,be enacted and passed this 28th day of May, 2012.
 
CARRIED
 
MOTIONS
No. 254         Moved by Deputy Mayor Lloyd
                    Seconded by Councillor Lloyd
 
THAT the Accounts Payable Revenue Vouchers for the month of April, 2012 in the amount of $3,893,671.22 be approved as presented.
 
CARRIED
 
No. 255         Moved by Councillor Edwards
                    Seconded by Councillor Chadwick
 
THAT Council direct that the Regular Council Meeting scheduled for June 11th, 2012 be held in Community Rooms B & C in the Collingwood Library and Municipal Office Building.
 
CARRIED
 
No. 256         Moved by Councillor Hull
                    Seconded by Councillor Lloyd   
 
THAT this Council proceeds in Camera in order to address a matter pertaining to:
checked security of the property of the municipality or local board;
checked a proposed or pending acquisition or disposition of land by the municipality or local board;
checked labour relations or employee negotiations
a)    Fisher Field Property
b)    30 Mountain Road Update
c)    Police Pension Update
d)    Birch Street Apartments Update
e)    Litigation Update
f)     Industrial Update
 
CARRIED
 
NOTICE OF MOTION
  • Councillor West provided the general intent of a Notice of Motion to establish a process to consider projects outside of the regular budget process to be considered at the Council meeting on June 4th, 2012. 
OTHER BUSINESS
  • Fire Chief Elyea noted that the Office of the Fire Marshall has asked for assistance from a number of municipalities for support if required to combat the forest fires in northern Ontario.
  • There will be a cheque presentation from Simcoe County taking place at Georgian College on June 6th at the Collingwood campus.
  •  May 24th 2012 marked the Collingwood Horticultural Society’s 40th anniversary. The Horticultural Society plans on expanding the arboretum.
  • Increase in Gaming Zone, Ontario Lottery Association Update
Mayor Cooper updated Council on an upcoming information session with the Ontario Lottery Association. Mayor Cooper noted that this is an information gathering process and that further information will be brought back to Council regarding the possibility for a slot facility in Collingwood. 
 
Council proceeded to in-camera session as previously resolved. (7:36 pm)
 
Moved by Councillor Cunningham
Seconded by Councillor West
 
THAT Council rise from in-camera and return to public session. (9:23 pm)
 
CARRIED
 
CONFIRMATORY BY-LAW
No. 257         Moved by Councillor Gardhouse
                    Seconded by Councillor West
 
THAT By-law No. 2012-073, being a by-law to confirm the proceedings of the Regular Meeting of Council held May 28th, 2012, be enacted and passed this 28th day of May, 2012.
 
CARRIED
 
ADJOURNMENT
Moved by Councillor West
 
THAT the meeting of Council be hereby adjourned at 9:23 pm.
 
CARRIED
                      
______________________________
MAYOR
 
______________________________
CLERK
No. of Pages: 
7pages
AttachmentSize
May 28_12 Council Mnts.pdf461.8 KB