July 30, 2012 Council Minutes

A meeting of Council was held Monday July 30, 2012 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
 
NOTICE:

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MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:                       
Ed Houghton, Acting Chief Administrative Officer
Sara Almas, Clerk
Larry Irwin, Director of Information Technology 
Marta Proctor, Director of Leisure Services (regrets)
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services
Trent Elyea, Fire Chief
  
ADOPTION OF AGENDA
No. 332           Moved by Deputy Mayor Lloyd
  Seconded by Councillor Edwards
 
THAT the content of the Council Agenda for July 30th, 2012 be adopted as amended:
  • Addition of one in-camera matter
  • security of the property of the municipality or local board
(Raglan Street Local Improvements)
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200) - Nil
     
ADOPTION OF MINUTES
No. 333           Moved by Councillor Edwards
  Seconded by Deputy Mayor Lloyd
 
THAT the minutes of the regular meeting of Council held July 16th, 2012, be approved as presented.
 
  CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES - Nil
 
COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events.
  •  

 
DEPUTATIONS
  • Collingwood Sports Hall of Fame
Mark Rich, Committee Chair addressed Council informing them of the 2012 Hall of Fame Inductees, recognizing their accomplishments and provided details on their upcoming banquet.  The Collingwood Hall of Fame Book of Inductees is currently being reprinted and will be available for purchase in the near future.   
  • Tremont Studios Signage – Request for Amendment to Sign By-law
Richard Lex, Tremont Heritage Properties and the Tremont Artists addressed Council regarding a sign permit application applied for on May 22, 2012. Mr. Lex provided information to the current uses within the building and other building in close proximity that he has recently restored and is being used as gallery space amongst other uses, thus becoming a merging arts and culture area. Mr. Lex provided a detailed explanation of the proposed sign, and requested Council’s consideration to approve the application or amend the sign by-law to allow the proposed signage.  A letter of support from all artists located in the building was provided to Council. 
 
CONSENT AGENDA
No. 334           Moved by Councillor Lloyd
            Seconded by Councillor Cunningham
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
 
General Consent Items
A.1
Minister of State re: Community Infrastructure Improvement Fund (Staff Report PRC2012-14 to be considered below)
Receive for Information
A.2
Ministry of Transportation re: Growth Plan for the Greater Golden Horseshoe –  Intensification and Density Targets
Receive for Information
A.3
Ken and Greta Horton Letter re: Casino in the Collingwood Area
Receive for Information
A.4
Foundation for the Study of Process of Government in Canada re: Forum for Young Canadians (forwarded to Mayor’s Office re: Youth Advisory)
Receive for Information
A.5
Nottawasaga Valley Conservation Authority re: 2011 Annual Report
Receive for Information
A.6
MPAC re: Residential Sale Prices in Ontario
Receive for Information
A.7
Daniel Chatham, Lead Pastor of Journey Community Church re: 30 Mountain Road Encroachment Agreement
Direction Required
 
CARRIED
 
A.2       Ministry of Transportation re: Growth Plan for the Greater Golden Horseshoe – Intensification and Density Targets
Councillor Chadwick questioned how the Town tracks the Greater Golden Horseshoe intensification and density targets. Nancy Farrer, Director of Planning noted that the Town undertakes annual land budgets that are submitted to the County based on comments from the target.  The Town has a target of 50 jobs and persons per hectare.  Ms. Farrer will circulate a copy of the land budget to Council for their information.
 
A.5       Nottawasaga Valley Conservation Authority re: 2011 Annual Report
Councillor Lloyd confirmed that the majority of the trees planted by the NVCA in the Town of Collingwood were within the Black Ash Creek area.
 
A.7       Daniel Chatham, Lead Pastor of Journey Community Church re: 30 Mountain Road Encroachment Agreement
 
No. 335           Moved by Councillor Lloyd
            Seconded by Deputy Mayor Lloyd
 
THAT Council authorize Staff to prepare an Encroachment Agreement between Journey Community Church and the Town for the purposes of additional parking for the proposed restaurant use at 30 Mountain Road, subject to the completion of the Purchase and Sale Agreement with Journey Community Church.
 
CARRIED
 
REPORTS/MINUTES OF COMMITTEES/BOARDS
No. 336           Moved by Councillor Hull
            Seconded by Councillor West
 
THAT the Parks, Recreation and Culture Advisory Committee minutes of July 18th, 2012 be hereby received.
 
CARRIED 


No. 337           Moved by Councillor Cunningham
            Seconded by Councillor Lloyd
THAT the Accessibility Advisory Committee minutes of June 6th, 2012be hereby received and the recommendations contained herein be approved:
 
Recommendation:
THAT commencing with the 2012 Budget, any funds remaining in the Accessibility Advisory Committee Budget be transferred into the Accessibility Advisory Reserve Account up to a maximum of 25,000 dollars.
 
                        CARRIED
                       
STAFF REPORTS
 
2011 Town Financial Statements Review
  • Sue Bragg, Partner, Gaviller and Company LLP provided a review of the 2011 financial statements.
 
No. 338           Moved by Deputy Mayor Lloyd
            Seconded by Councillor Edwards
 
THAT Council approve the 2011 Financial Statements, as presented.
 
  CARRIED
 
PRC2012-13    Curling Club Brick Remediation
No. 339           Moved by Councillor West
            Seconded by Councillor Hull
 
THAT Staff Report PRC2012-13, recommending Council accept the Quotation from Service One for the first phase of Brick Remediation at the Curling Club at a cost of $48,075 plus HST which includes a 15% contingency, be approved.
           
CARRIED
 
PRC2012-14    Funding Application for Community Infrastructure Improvement Fund (CIIF)
No. 340           Moved by Councillor Hull
            Seconded by Councillor West
 
THAT Staff Report PRC2012-14, recommending Council authorize Town Staff to proceed with the Community Infrastructure Improvement Fund (CIIF) funding application to a maximum of $1 million or 1/3 of the total cost of the project as approved;
 
AND FURTHER THAT Council authorize staff to submit the CIIF application for the Eddie Bush Memorial Arena project;
 
Be approved.
 
            CARRIED
 
T2012-11         Bus Pass Policy
No. 341           Moved by Deputy Mayor Lloyd
            Seconded by Councillor Chadwick
 
THAT Council receive Staff Report T2012-11 for information;
     
AND FURTHER THAT Council approve the “Bus Pass Policy” as attached.
 
                        CARRIED
 
PW2012-11     Joint purchase of 8 metre (26 foot) accessible bus through Metrolinx Transit Procurement Initiative, for the Collingwood Wasaga Link Service
No. 342           Moved by Deputy Mayor Lloyd
            Seconded by Councillor Lloyd
 
THAT Council receive Staff Report PW2012-11;
 
AND FURTHER THAT Council authorize the joint purchase of a 2012 accessible municipal transit bus, subject to partial funding from the County of Simcoe and Town of Wasaga Beach, through the Metrolinx Transit Procurement Initiative (TPI), for the base price of $90,000;
 
AND FURTHER THAT Council authorize Mayor and Staff to sign all necessary documents including the Metrolinx Governance Agreement, to complete the procurement of the new transit bus.
 
                        CARRIED
 
C2012-06        Social Media Policy
No. 343           Moved by Councillor Chadwick
            Seconded by Councillor West
 
THAT Council receive Staff Report C2012-06 for information;
 
AND FURTHER THAT Council approve the Social Media Policy as attached.
 
Moved by Councillor West
Seconded by Councillor Hull
 
THAT the policy be amended to also cover Committee/Board members use of social media as per the policy.
 
CARRIED
 
No. 343           Moved by Councillor Chadwick
            Seconded by Councillor West
 
THAT Council receive Staff Report C2012-06 for information;
 
AND FURTHER THAT Council approve the Social Media Policy as amended.
 
CARRIED
 
C2012-07        Purchase of a Portion of 5 Huron Street
No. 344           Moved by Deputy Mayor Lloyd
            Seconded by Councillor Cunningham
 
THAT Staff Report C2012-07, recommending Council enact and pass an authorization by-law for the purchase of a portion of property known municipally as 5 Huron Street from Launchview Development Corporation to the Corporation of the Town of Collingwood for a purchase price of $600,000, be received.
COUNCIL
Yea
Nay
Cooper
 
x
R. Lloyd
 
x
Edwards
x
 
K. Lloyd
 
x
Chadwick
 
x
Hull
 
x
West
 
x
Cunningham
 
x
Gardhouse
x
 
TOTAL
2
7
 
            Moved by Councillor Edwards
Seconded by Councillor Gardhouse
 
THAT the purchase of a portion of 5 Huron Street be contingent upon receiving government funding.  
 
DEFEATED (recorded vote)
 
 
 
 
 
COUNCIL
Yea
Nay
Cooper
x
 
R. Lloyd
x
 
Edwards
 
x
K. Lloyd
x
 
Chadwick
x
 
Hull
x
 
West
x
 
Cunningham
x
 
Gardhouse
 
x
TOTAL
7
2

No. 344           Moved by Deputy Mayor Lloyd

            Seconded by Councillor Cunningham
 
THAT Staff Report C2012-07, recommending Council enact and pass an authorization by-law for the purchase of a portion of property known municipally as 5 Huron Street from Launchview Development Corporation to the Corporation of the Town of Collingwood for a purchase price of $600,000, be received.
 
CARRIED (recorded vote)
 
 
No. 345           Moved by Deputy Mayor Lloyd
            Seconded by Councillor Cunningham
 
THAT By-law 2012-092, being a by-law to authorize the acquisition of land through the execution of a Purchase and Sale Agreement for a portion of 5 Huron Street, Collingwood be enacted and passed this 30th day of July, 2012.
 
CARRIED
 
C2012-08        Request to Correct Legal Description BL 89-68
No. 346           Moved by Councillor Gardhouse
            Seconded by Councillor West
 
THAT Staff Report C2012-08, recommending Council enact and pass a by-law tocorrect the legal description of a highway closed by By-law 89-68 located west of Balsam Street, intersecting 4 High Street, be received.
 
CARRIED
 
No. 347           Moved by Councillor Gardhouse
            Seconded by Councillor West
 
THAT By-law No. 2012-093, being a by-law tocorrect the legal description of a highway closed by By-law 89-68 located west of Balsam Street, intersecting 4 High Street, be enacted and passed this 30th day of July, 2012.
 
CARRIED
 
MOTIONS
  • The following motion was withdrawn by Councillor Chadwick:
THAT Council direct Staff to complete all pending list matters 12 months or older by September 1st, 2012.
 
No. 348           Moved by Councillor Chadwick
            Seconded by Councillor Lloyd
 
THAT Council direct staff to prepare a report and updated policy on vehicle procurement to include consideration of third party reviews/research, as a component of the evaluation weighting matrix for determining future buying recommendations.
 
 CARRIED
 
No. 349           Moved by Councillor Chadwick
            Seconded by Councillor Cunningham
 
THAT Council direct staff to prepare the report and revised street naming & numbering by-law and policy to include a requirement for council approval of all recommended public street names and streets that will later be assumed as public roads, along with the rationale for the recommended names including any historical information; 
 
AND FURTHER THAT any streets names shall require Council approval until the new by-law is considered and approved by Council.
 
      CARRIED
 
No. 350           Moved by Councillor Chadwick
            Seconded by Deputy Mayor Lloyd
 
THAT Council direct staff to consider during their upcoming Zoning By-law Review, amending the distance required between the front exterior wall of the garage and at least 50% of the front exterior wall of the dwelling (not including accessory porches) to be a maximum of 1.5 metres.
 
 CARRIED
 
No. 351           Moved by Councillor Lloyd
   Seconded by Councillor Gardhouse
 
THAT Council direct Staff to circulate consent items (correspondence, letters, etc.) to all members of Council immediately if deemed appropriate by the Mayor and/or CAO.
 
CARRIED
 


No. 352           Moved by Councillor West
            Seconded by Councillor Gardhouse
 
THAT this Council proceeds in Camera in order to address a matter pertaining to:
checked security of the property of the municipality or local board;
checked a proposed or pending acquisition or disposition of land by the municipality or local board;
checked personal matters about an identifiable individual, including municipal or local board employees
checked litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
 
Items for Discussion:
a) Airport – Property Parcel Sale
b) Review Offer - 87 St. Lawrence Street
c) Library Update
d) Fisher Field Property
e) OMB Appeal
f) Public Utilities Municipal Services Board
g) Raglan Street Local Improvement
 
CARRIED
 
BY-LAWS
No. 353           Moved by Councillor Cunningham
            Seconded by Councillor Chadwick
 
THAT By-law No. 2012-094, being a by-law to appoint a Municipal Law Enforcement Officer for the Corporation of the Town of Collingwood, be enacted and passed this 30th day of July, 2012.
 
CARRIED
 
NOTICE OF MOTION
The following Notice of Motion was provided by Councillor Chadwick:
  • THAT Council approve the use of the port for the war of 1812 Tall Ship celebrations in 2013.
  •  

Moved by Councillor Chadwick
Seconded by Councillor Edwards
 
THAT Council direct Staff to prepare a report on how new opportunities can be presented for signs within the heritage district including signs painted on brick, during the upcoming sign by-law review this Fall 2012.
 
CARRIED
 
The following notice of motion was provided by Councillor Hull:
  • THAT Council direct staff to enter into conversations with the staff of the Town of the Blue Mountains, Blue Mountain Resort/Village, County of Grey, and BIA to engage the municipality to the west in a similar partnership as the Wasaga Beach Transit Link.
 
OLD or DEFERRED BUSINESS - Nil
 
Council proceeded to in-camera session as previously resolved. (7:33pm)
 
Moved by Councillor West
Seconded by Councillor Chadwick
 
THAT Council rise from in-camera and return to public session. (8:55pm)
 
CARRIED
 
OTHER BUSINESS
 
Moved by Deputy Mayor Lloyd
Seconded by Councillor Edwards
 
THAT Council hereby waive the procedural requirements for notice of motion to consider the following motion for the borrowing of funds by COLLUS Power Corp. and rescind Resolution No. 270 (June 11, 2012).
 
CARRIED
 
No. 354           Moved by Councillor Edwards
  Seconded by Deputy Mayor Lloyd
 
BE IT RESOLVED THAT in accordance with the Shareholder Direction between the Town of Collingwood and Collingwood Utility Services Corp., Council approves the borrowing of funds by COLLUS Power Corp. from Ontario Infrastructure and Lands Corporation up to a maximum of $7,000,000 and the granting by COLLUS Power Corp. of a security interest in all of its present and future property and assets as per the OILC requirement to secure such borrowing.
 
CARRIED
 
CONFIRMATORY BY-LAW
No. 355           Moved by Councillor Gardhouse
            Seconded by Councillor West
 
THAT By-law No. 2012-095, being a by-law to confirm the proceedings of the regular meeting of Council held July 30th, 2012, be enacted and passed this 30th day of July, 2012.
 
CARRIED
 
ADJOURNMENT
 
Moved by Councillor West
 
THAT the meeting of Council be hereby adjourned at 9:00pm.
 
            CARRIED
                       
 
______________________________
MAYOR
 
 
______________________________
CLERK
No. of Pages: 
7pages
AttachmentSize
July 30_12 Council Mnts.pdf475.77 KB