August 13, 2012 Council Minutes

A meeting of Council was held Monday August 13, 2012 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm.
 
NOTICE:

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MAYOR COOPER CALLED COUNCIL TO ORDER
 
Members of Council Present:                      
Mayor Cooper
Deputy Mayor Lloyd
Councillor Edwards
Councillor Lloyd
Councillor Chadwick
Councillor Hull
Councillor West
Councillor Cunningham
Councillor Gardhouse
 
Staff Present:                       
Ed Houghton, Acting Chief Administrative Officer
Sara Almas, Clerk
Larry Irwin, Director of Information Technology 
Marta Proctor, Director of Leisure Services
Marjory Leonard, Treasurer
Nancy Farrer, Director of Planning Services
Trent Elyea, Fire Chief
 
            ADOPTION OF AGENDA
No. 356           Moved by Deputy Mayor Lloyd
 Seconded by Councillor Edwards
 
THAT the content of the Council Agenda and Addendums for August 13th, 2012 be adopted as presented.
 
CARRIED
 
DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200) - Nil
     
ADOPTION OF MINUTES
No. 357           Moved by Councillor Edwards
  Seconded by Deputy Mayor Lloyd
 
THAT the minutes of the regular meeting of Council held July 30th, 2012, be approved as presented.
 
CARRIED
 
BUSINESS ARISING FROM THE PREVIOUS MINUTES - Nil
 
COMMUNITY ANNOUNCEMENTS
  • Council reported on various community events they had attended and announced upcoming events.
 
PUBLIC MEETING
Proposed Zoning By-law Amendment – 60 Madeline Drive
 
Mayor Cooper welcomed those in attendance and introduced the Public Meeting format.
 
Clerk Sara Almas confirmed that notice has been provided with respect to the planning applications being heard this evening, in accordance with the Planning Act. Notice was provided July 20, 2012 in the Enterprise Bulletin.
 
Nancy Farrer, Director of Planning Service, introduced Senior Planner Trevor Houghton.  Mr. Houghton reviewed the application and reviewed the comments received to date.
 
The proposed Zoning By-law Amendment pertains to land located on the south side of Madeline Drive and is legally described as Part of Lot 51, Concession 12, Town of Collingwood, County of Simcoe and is municipally addressed as 60 Madeline Drive. The land is presently zoned as Environmental Protection (EP) in the Town of Collingwood Zoning By-law No. 2010-040, as amended.
           
The purpose and effectof the proposed Zoning By-law Amendment is to rezone a portion of the land from Environmental Protection (EP) to a Residential First Density Exception (R1-E) zone.  The proposed R1-E zone would establish a building envelope on the property for residential purposes, and could also include special exceptions such as an increased minimum lot frontage, increased minimum lot area and enhanced minimum building openings requirements.
 
Mayor Cooper called three times for comments from the public. There were no comments from the public on this matter. 
 
Mr. Houghton addressed questions with respect to ensuring protection of the EP lands. Councillor Chadwick requested a copy of the Grey Sauble Conservation Authority report for this area.
 
The public meeting closed at 5:24pm.
 
DEPUTATION
  • Municipal Facilities – Solar Installation
Doug Switzer, Vice President, Business Development and Mike Arksey, Manager of Sales, PowerStream Inc. provided a review of the proposed solar installations on municipal facilities, and lease requirements.  Questions were addressed with respect to procurement requirements, liability and insurance requirements for rooftop solar units, roof capacity and self heating mechanisms. Acting CAO Houghton confirmed that a staff report will be prepared for Council’s consideration for municipal facilities in Collingwood.
 
CONSENT AGENDA
No. 358           Moved by Councillor Lloyd
  Seconded by Councillor Hull
 
THAT the General Consent Agenda, having been given due consideration by Council, be received.
 
General Consent Items
A.1
Monte McNaughton, MPP, Lambton-Kent-Middlesex re: Bill 76, Act o Amend the Ontario Lottery and Gaming Act of 1999
Receive for Information
A.2
The Collingwood Leisure Time Club re: 25th Anniversary Celebrations
Receive for Information
A.3
County of Simcoe re: advising that effective August 1, 2012 the cost for green bins are $15, unless municipalities agree to subsidize for their communities
Received for Information
A.4
City of Thunder Bay re: requesting disaster relief support for the flood experienced in May 2012.  
Direction Required
 
CARRIED

A.2       Collingwood Leisure Time Club re: 25th Anniversary Celebrations
Council requested the item be further discussed to determine if the Town could assist with their celebrations in 2013.
 
A.3       County of Simcoe re: advising that effective August 1, 2012 the cost for green bins are $15, unless municipalities agree to subsidize for their communities
Clarification was provided to the replacement of damaged bins. Council requested the matter be considered during budget discussions to provide new home owners with a free green bin, with the Town covering the cost of the bin.
 
A.4       City of Thunder Bay re: requesting disaster relief support for the flood experienced in May 2012. 
No. 359           Moved by Councillor Lloyd
 Seconded by Councillor Chadwick
 
THAT Council provide a donation of $1000.00 to the City of Thunder Bay’s Thunder Bay Disaster Relief Fund to assist in the May 2012 flood disaster relief efforts.
 
CARRIED


STAFF REPORTS
CPU2012-02    A By-law to replace By-law 04-29 establishing the Collingwood Public Utilities Service Board to expand the scope of Collingwood Public Utilities to include Wastewater Services
No. 360           Moved by Deputy Mayor Lloyd
  Seconded by Councillor Lloyd
 
THAT Staff Report CPU2012-02, recommending Council enact and pass By-law No. 2012-096 to re-establish the Collingwood Public Utilities Service Board, to expand the scope of Collingwood Public Utilities to include Wastewater Services and repeal By-law 04-29, be received.
 
CARRIED
 
No. 361           Moved by Deputy Mayor Lloyd
  Seconded by Councillor Edwards
 
THAT By-law No. 2012-096, being a by-law to re-establish the Collingwood Public Utilities Services Board for the Corporation of the Town of Collingwood, be enacted and passed this 13th day of August, 2012.
 
CARRIED
 
P2012-30         Draft Proposed Modified County of Simcoe Official Plan, Review and Comments of Draft Policies Town of Collingwood Town File No. A1608
No. 362           Moved by Councillor Cunningham
  Seconded by Councillor Hull
 
THAT Staff Report P2012-30 be hereby received;
 
AND FURTHER THAT Council direct Staff to forward Staff Report P2012-30 to County of Simcoe representatives as the report contains Town’s comments regarding the Draft Proposed Modified County of Simcoe Official Plan.
 
CARRIED
 
PW2012-12     Award of Quotation RFQ # PW2012-07, Demolition of Buildings at 5 Huron Street   
No. 363           Moved by Councillor Cunningham
 Seconded by Councillor Hull
 
THAT Staff Report PW2012-12, recommendingCouncil accept the Quotation of OSC Constructors ULC for the Demolition of 5 Huron Street at a cost of $249,117.00 plus HST, be approved;
 
AND FURTHER THAT Council authorize the Mayor and Clerk to sign all necessary documents to execute the contract.
 
CARRIED
 
MOTIONS
No. 364           Moved by Councillor Chadwick
  Seconded by Councillor Gardhouse
 
THAT Council approve the use of the port for the war of 1812 Tall Ship celebrations in 2013.
 
CARRIED
 
No. 365           Moved by Councillor Hull
  Seconded by Councillor West
 
THAT Council direct staff to continue to pursue discussions with, but not limited to, the Town of The Blue Mountains, Blue Mountain Resort & Village, County of Grey, and BIA to engage our neighbours to the west in a similar successful partnership as the Wasaga Beach Transit Link.
 
  CARRIED


No. 366           Moved by Councillor West
  Seconded by Councillor Gardhouse
 
THAT this Council proceeds in Camera, as amended, in order to address a matter pertaining to:
checked personal matters about an identifiable individual, including municipal or local board employees;
checked the security of the property of the municipality or local board;
checked a proposed or pending acquisition or disposition of land by the municipality or local board;
 
Items form Discussion:
a) Director for COLLUS/PowerStream Board
b) Road Allowance Update (Old Lakeshore Road)
c) Land Acquisition Negotiations Update
d) Committee/Board Member(s) Role
 
CARRIED
 
NOTICE OF MOTION
  • Councillor Hull provided a notice of motion requesting a report with respect to potential opportunities and a review of the affordable housing partnership for the property at 145 High Street.   *Matter will be held until a deputation from the County is provided.
  •  

COUNTY REPORT
  • Deputy Mayor Lloyd reiterated the comments and concerns as presented by Nancy Farrer, Director of Planning Services with respect to the County Official Plan.    In addition, Deputy Mayor Lloyd noted that the County will be undertaking a governance review and further updated on the changes to the green bin program. AMO meetings have been established together with the County.  It was also requested that an update on Bill 140 be provided at an upcoming meeting.
 
OLD or DEFERRED BUSINESS
  • Pending List – The pending list was reviewed and no concerns were raised.
 
OTHER BUSINESS
  • Councillor Cunningham requested a staff report for development of a policy to regulate rental of municipal facilities with respect to temporary commercial uses.
  • Councillor Edwards inquired to the need for additional parking signs along Pine, Ste. Marie and St. Paul Streets and the installation of parking metres along St. Paul Street.
 
Council proceeded to in-camera session as previously resolved. (7:22pm)
 
Moved by Councillor West
Seconded by Councillor Chadwick
 
THAT Council rise from in-camera and return to public session. (8:14pm)
 
CARRIED
 
No. 367           Moved by Councillor Edwards
  Seconded by Deputy Mayor Lloyd
 
THAT Council hereby waive the procedural requirements for notice of motion to permit the consideration of a motion to appoint members to the COLLUS Power Stream Board of Directors.
 
 CARRIED
 
No. 368           Moved by Councillor Chadwick
  Seconded by Deputy Mayor Lloyd
 
THAT Council hereby appoint the following to the COLLUS Power Stream Board of Directors.
  • David McFadden – 2 year term
  • David Garner – 3 year term
  •  

CARRIED


CONFIRMATORY BY-LAW
No. 369           Moved by Councillor Gardhouse
  Seconded by Councillor West
 
THAT By-law No. 2012-097, being a by-law to confirm the proceedings of the regular meeting of Council held August 13th, 2012, be enacted and passed this 13th day of August, 2012.
 
 CARRIED
 
ADJOURNMENT
 
Moved by Councillor Chadwick
 
THAT the meeting of Council be hereby adjourned at 8:19pm.
 
           CARRIED
                       
 
______________________________
MAYOR
 
 
______________________________
CLERK
 
No. of Pages: 
5pages
AttachmentSize
Aug 13_12 Council Mnts.pdf341.15 KB